For Employees

Notifications

Opening Day set for Sept. 4

The 2018-19 Opening Day is set for 8:15 a.m., Tuesday, Sept. 4 in the Conference Center. Light breakfast items will be available starting at 8 a.m. There are still appointments available for the CDPHP/HFM BOCES sponsored comprehensive Biometric Screening and for the free Flu Shot Clinic on Sept. 4 from 9:30 a.m. to 1:30 p.m. If you would like to participate in either the Biometric Screening or the Flu Shot Clinic, please contact Christine Eaton at 736-4681, ext. 4696 or at ceaton@hfmboces.org, to schedule an appointment.

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HFM BOCES STAFF HANDBOOK

A printed edition of the staff handbook is available in the HFM administration offices.

During the School Year

• 2018-19 school calendar
• 2018-19 12-month holiday calendar
• Conference request form
• Conference expense form 2018
• Conference expense form 2017 (revised 1/4/2017)
• Courier Schedule
  • Summer 2018 courier calendar
• Courier Service – Confidential Form
• Health/Safety Concern Reporting Form

IMPORTANT: The Health/Safety Concern Reporting Form should be used for circumstances related to specific safety and health issues that need to be addressed outside of the normal work order system. Please enter routine comfort-related requests through myschoolbuilding. Emergency situations should be reported directly to your program supervisor or the Operations Department at (518) 736-4380.

Payroll & Mileage

Payroll and mileage checks may NOT be cashed prior to the date printed on the check. In addition, all checks must be cashed within 60 days. After 60 days, the bank considers them stale dated checks and will no longer honor them.

Payroll

• 2018-19 payroll schedule
• Direct deposit form and instructions
• 2018-19 employee statistics form (payroll distribution options)
• 2018-19 payroll election form (for bulk or deferred pay options)
• Per hour payroll form (Interactive)
• Per diem payroll form (Interactive)
• Substitute claim form (revised 1/2018)
• IRS W-4 form (federal withholding allowance)
• New York State IT-2104 form (state withholding allowance)

Mileage

• Mileage chart (The federal mileage reimbursement rate is 54.5 cents per mile, effective 1/1/2018.)
• Mileage Claim Guidelines 
• 2018 mileage claim form – 54.5 cents/mile (Excel) (rev. 12/21/2017)
• 2018 mileage claim form – 54.5 cents/mile (rev. 12/21/2017)

Please use the forms below to file claims for mileage accumulated prior to Jan. 1, 2018.

• 2017 Mileage claim form – 53.5 cents/mile (Excel) (rev. 1/3/2017)
• 2017 Mileage claim form – 53.5 cents/mile (rev. 1/3/2017)

Benefits & Insurance

• 403(b) Universal Availability Notification (2018) (This notice informs you that, as an employee of HFM BOCES, you are eligible to participate in the District—sponsored 403(b) retirement plan.)
• Workers’ Compensation Pharmacy Benefits Notification (This notice provides information on getting medication under a workers’ compensation claim with the New York State Insurance Fund.)
• AFLAC benefits and participant interest form
• If you cannot find a form you need, are unable to access any of these forms, or have any questions, contact the Business Office, (518) 736-4310.

Flexible Spending Accounts

• 2018 enrollment form
• 2017 dependent application
• 2017 dependent claim form
• 2017 eligible expenses
• Health Care Reimbursement Claim Form

Health Insurance Changes

Health insurance may be changed only two times during the year. Please speak with the HFM BOCES District Clerk (518-736-4681, ext. 4696) in December or in June if you anticipate a change.

Health Savings Account Employee Contribution Form-2018

Important Forms

• Application for approval of college credits
• Annual Professional Performance Review for K-12 Non-Classroom Teachers
• Blood Donation Leave Request
• Cancer Screening Leave Request

New York State Labor Law entitles HFM BOCES employees to take a leave of absence for cancer screening, and to donate blood. Please submit the correct form to document your request.

• District-Wide School Safety Plan
• Employee Report of Injury Form
• Family Medical Leave Act

Information regarding the Family Medical Leave Act may be found in HFM BOCES Board Policy Manual under Section 6400 PERSONNEL.

• Inventory/Equipment Disposal form (rev. 11/2016)
• Report of Possible Discrimination or Harassment

Information regarding workplace harassment may be found in HFM BOCES Board Policy Manual  under Section 0010 EQUAL OPPORTUNITY AND NONDISCRIMINATION.

• Transportation Request Form

Health, Safety Risk Management Information for Staff

• 911 Procedure
• Blood Borne Pathogens FAQ
• Bomb Threat Instruction Card
• District-Wide School Safety Plan
• Emergency Response Action Card
• Emergency Response Staff Instructions
• Hepatitis B Vaccine Fact Sheet
• Hepatitis B Vaccine Consent/Declination Form
• Mandated Reporter Summary Guide
• Request for Pesticide Application Notification

Purchasing

• Purchasing Requisition (2017-18)

Professional Development

• Professional Development Plan 2016-18
• HFMBOCES PD-CTLE Goals
• Potential Providers

Several employee forms are updated annually and will be added to the page as soon as they are ready. If you have difficulty finding what you are looking for, please call the Business Office (518) 736-4310.