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Board of Education Meeting Minutes March 27, 2024

April 25, 2024 | Filed in Archive

BOARD OF COOPERATIVE EDUCATIONAL SERVICES

Hamilton-Fulton-Montgomery Counties

Johnstown, NY 12095

Click here for a printer-friendly version of the March 27, 2024 minutes

DATE

March 27, 2024

PLACE

HFM BOCES Board Room

KIND OF MEETING

Regular Meeting

MEMBERS PRESENT

Harry Brooks, Kathryn Zajicek, Rebecca Cozzocrea, Carolyn Wilcox, Matt Sullivan

OTHERS PRESENT

David Ziskin, District Superintendent, Jay DeTraglia, Assistant Superintendent; Kathi Lewis, School Business Official; William Bordak, Director of Human Resources; Alex Ruggeri, Communications Specialist and Christine Eaton, Clerk of the Board.

CALL TO ORDER

Meeting called to order at 5:00 PM

APPROVAL OF AGENDA

Motion to waive the 48 hour notice and approve the agenda as presented adding any items introduced by unanimous vote.

Motion by Kathryn Zajicek, second by Rebecca Cozzocrea.

Final Resolution: Motion Carried

Yea: Harry Brooks, Kathryn Zajicek, Rebecca Cozzocrea, Carolyn Wilcox, Matt Sullivan

COMMENTS FROM THE FLOOR

None

BOARD MINUTES

Recommend that the Board approve the Board minutes for the February 28, 2024 Regular Board Meeting.

Motion by Rebecca Cozzocrea, second by Matt Sullivan.

Final Resolution: Motion Carried

Yea: Harry Brooks, Kathryn Zajicek, Rebecca Cozzocrea, Carolyn Wilcox, Matt Sullivan

PARTNERSHIP-ADVOCACY-LEADERSHIP DISTRICT SUPERINTENDENT REPORT

The District Superintendent Partnership-Advocacy-Leadership Report included:

 State/Supervisory District Updates

► SUNY Albany FMCC Articulation

► Regional Efforts to Address Education Personnel Shortages

► Transitional Techer Apprenticeships – Utica

► Potential Collaboration with Sage School of Education for an Administrator Pipeline

► Fulton Montgomery Regional Chamber of Commerce Business Expo

► Rural Schools Association Summer Conference Planning

► 2024 Draft Board Calendar

► NYSED work Group – College Credit Access

New Business

Consent Agenda Statement:

Before accepting a motion to approve all consent agenda items, are there any personnel or business items that need to be set aside for discussion? 

Dr. Brooks asked to pull Item 7.L. Overnight Field Trip Approval – PTECH FBLA  to be voted on its own.   

Personnel/Business Items (Consent A-M)

Personnel Matters – Unclassified

Resolution: BE IT RESOLVED that the Board of Education of the Hamilton-Fulton-Montgomery Board of Cooperative Education Services accepts the recommendation of the District Superintendent to approve the following unclassified personnel actions:

A. Probationary Appointments:
Upon the recommendation of the District Superintendent, the Board of Education hereby appoint the individual(s) listed below to a probationary appointment in the indicated tenure area contingent upon their successful completion of the probationary term and having received composite or overall APPR ratings of either “Effective” or “Highly Effective” in at least three of the four preceding years and a rating higher than ineffective.
Item Name Tenure Area/
Position Title
FTE Assignment Probationary Appointment Start Date Probationary Appointment End Date Certification Status Salary
1 Kozien, Marcus School Counseling & Guidance / School Counselor 1.0 Special Education 4/29/2024 4/28/2028 School Counselor Provisional Schedule D, Step 12 (prorated)
B. Tenure Appointments:
Upon the recommendation of the District Superintendent, the Board of Education hereby tentatively grants the following instructional employee(s) tenure in the indicated tenure area contingent upon successful completion of the probationary term.
NONE
C. Temporary Appointments
Item Name Position Title FTE Assignment Start Date End Date Certification  Salary
1 Malagisi, Lisa* Adult Education/ Case Manager Up to 400 additional hours ALCE 7/1/2023 6/30/2024 Social Studies 7-12, Permanent $30/hour
2 Mancini-Nethaway, Maria Adult Education/ Case Manager Up to 120 additional hours ALCE 3/11/2023 6/30/2024 Social Studies 7-12, Permanent $30/hour
3 Harper, Todd Culinary Extra class Fund Advisor Extracurricular CTE 2/5/2024 6/30/204 n/a None
4 Wood, Joanne Mentor Stipend CTE BTA Member 3/28/2024 6/30/2024 Medical Assisting 7-12, Professional $1,500**
5 Schuyler, Rodney Mentor Stipend PTECH BTA Member 3/28/2024 6/30/2024 Social Studies 7-12, Professional $1,500**
*Original resolution 6/28/2023 amended to increase hours
**Stipend paid at conclusion of 2023-24 school year, contingent upon mentees completion of mentoring requirements
D. Leave Replacements
NONE
E. Substitutes (Certified)
NONE
F. Substitutes (Uncertified)
Item Name Position Title FTE Assignment Start Date End Date Salary
1 Banta, Darlene Substitute Teacher – Uncertified Pro Re Nata Any BOCES location, as needed 3/28/2024 6/30/2024 Per diem*
2 Barkevich, Jonas Substitute Teacher – Uncertified Pro Re Nata Any BOCES location, as needed 3/28/2024 6/30/2024 Per diem*
3 Beman, Alexis Substitute Teacher – Uncertified Pro Re Nata Any BOCES location, as needed 3/28/2024 6/30/2024 Per diem*
4 Gillis, Theresa Substitute Teacher – Uncertified Pro Re Nata Any BOCES location, as needed 3/28/2024 6/30/2024 Per diem*
5 Gomez, Anganese Substitute Teacher – Uncertified Pro Re Nata Any BOCES location, as needed 3/28/2024 6/30/2024 Per diem*
6 Holmes, Devin Substitute Teacher – Uncertified Pro Re Nata Any BOCES location, as needed 3/28/2024 6/30/2024 Per diem*
7 Jestings, Laury Substitute Teacher – Uncertified Pro Re Nata Any BOCES location, as needed 3/28/2024 6/30/2024 Per diem*
8 LaMere, Mary Substitute Teacher – Uncertified Pro Re Nata Any BOCES location, as needed 3/28/2024 6/30/2024 Per diem*
9 Madej, Karleigh Substitute Teacher – Uncertified Pro Re Nata Any BOCES location, as needed 3/28/2024 6/30/2024 Per diem*
10 Wozniak, Laura Substitute Teacher – Uncertified Pro Re Nata Any BOCES location, as needed 3/28/2024 6/30/2024 Per diem*
*Hourly or per diem substitute rate as established by the Board of Education
G. Leaves (Unpaid)
Item Name Position Title Assignment Date(s)
1 Ross, Shirley Teacher ALCE 3/14/2024 (1/2 day)
Leaves (FMLA)*
Item Name Position Title Assignment Date(s)
1 McLaughlin, Andrea Teacher Special Education 3/26/2024 – 6/26/2024
*Time off constitutes use of employee’s leave accruals and, once exhausted, unpaid leave time
H. Resignations
Item Name Position  Assignment Effective Date
1 Lake, Teresa Adult Educator/Case Manager ALCE 3/8/2024
I. Layoffs
NONE
J. Recalls
NONE
K. Terminations
NONE
L. Retirements
NONE
M. Summer (Temporary) Appointments
NONE
N. Rescind Appointments – Instructional Personnel
NONE
O. Change of Assignment – Instructional Personnel – Informational Only
NONE

BE IT RESOLVED that the Board of Education of the Hamilton-Fulton-Montgomery Board of Cooperative Education Services accepts the recommendation of the District Superintendent to approve the following unclassified personnel actions:

Motion by Kathryn Zajicek, second by Rebecca Cozzocrea.

Final Resolution: Motion Carried

Yea: Harry Brooks, Kathryn Zajicek, Rebecca Cozzocrea, Carolyn Wilcox, Matt Sullivan

Personnel Matters – Classified

BE IT RESOLVED that the Board of Education of the Hamilton-Fulton-Montgomery Board of Cooperative Education Services accepts the recommendation of the District Superintendent to approve the following classified personnel actions:

A. Non-Instructional Appointments:  Permanent Status Serving Probation
Item Name Position Title FTE Assignment Probationary Appointment Start Date Probationary Appointment End Date Salary
1 Johnson, Haley Teacher Aide 1.0 Adirondack Academy 3/28/2024 3/27/2025 $22,155.09 (prorated)
2 Tallman, Joseph Teacher Aide 1.0 Adirondack Academy 3/7/2024 3/6/2025 $22,155.09 (prorated)
3 Farrington, Katrina Bus Driver/Dispatcher 1.0 Regional Transportation 3/4/2024 3/3/2025 no change
4 Moore, Amanda Bus Driver/Dispatcher 1.0 Regional Transportation 3/4/2024 3/3/2025 no change
5 Costa, Nicole Transportation Coordinator 1.0 Regional Transportation 3/4/2024 3/3/2025 no change
B. Non-Instructional Appointments:  Contingent Permanent
NONE
 

 

 

C. Provisional Appointments:  Starting
Item Name Position Title FTE Assignment Provisional Appointment Start Date Salary
1 Miklic, Audrey Senior Typist 1.0 Adirondack Academy 3/7/2024 $40,908.78 (prorated)
Provisional Appointments:  Ending
Item Name Position Title FTE Assignment Provisional Appointment End Date
1 Farrington, Katrina Bus Driver/Dispatcher 1.0 Regional Transportation 3/3/2024
2 Moore, Amanda Bus Driver/Dispatcher 1.0 Regional Transportation 3/3/2024
3 Costa, Nicole Transportation Coordinator 1.0 Regional Transportation 3/3/2024
D. Substitute Appointments
Item Name Position Title FTE Assignment Start Date End Date Salary
1 Banta, Darlene Substitute Teacher Aide/ School Monitor Pro Re Nata Any BOCES location, as needed 3/28/2024 6/30/2024 Hourly*
2 Gillis, Theresa Substitute Teacher Aide/ School Monitor Pro Re Nata Any BOCES location, as needed 3/28/2024 6/30/2024 Hourly*
3 Holmes, Devin Substitute Teacher Aide/ School Monitor Pro Re Nata Any BOCES location, as needed 3/28/2024 6/30/2024 Hourly*
4 LaMere, Mary Substitute Teacher Aide/ School Monitor Pro Re Nata Any BOCES location, as needed 3/28/2024 6/30/2024 Hourly*
5 Wozniak, Laura Substitute Teacher Aide/ School Monitor Pro Re Nata Any BOCES location, as needed 3/28/2024 6/30/2024 Hourly*
6 LaMere, Mary Substitute School Nurse (LPN) Pro Re Nata Any BOCES location, as needed 3/28/2024 6/30/2024 Per diem*
*Hourly or per diem substitute rate as established by the Board of Education
E. Leaves (Unpaid)
Item Name Position Title Assignment Effective Date
1 Charboneau, Jamie Teacher Aide Adirondack Academy 3/12/2024, 3/13/2024, 3/14/2024, 3/15/2024
2 Cool, Jennifer Teacher Aide Special Education 1/24/2024,
2/8/2024, 2/9/2024, 2/12/2024 2/26/2024, 2/27/2024 2/28/2024, 2/29/2024, 3/1/2024, 3/4/2024, 3/5/2024, 3/6/2024
Leaves (FMLA)*
Item Name Position Title Assignment Effective Date
1 Pape, Madison Teacher Aide Special Education 4/8/2024 – 5/20/2024
*Time off constitutes use of employee’s leave accruals and, once exhausted, unpaid leave time
F. Retirements
NONE
G. Terminations
NONE
H. Resignations
Item Name Position Title Assignment Effective Date
1 Miklic, Audrey Teacher Aide Adirondack Academy 3/6/2024
2 Sweeney, Vivian School Bus Attendant Regional Transportation 6/26/2024
3 Lohre, Phillip Teacher Aide Special Education 3/8/2024
4 Natole, Antonio Teacher Aide Special Education 2/26/2024
5 Tallman, Joseph Teacher Aide Special Education 3/15/2024
I. Layoffs
NONE
Reductions
NONE
J. Recalls
NONE
K. Change of Assignment – Information Only
NONE
L. Temporary Appointments
Item Name Position Title Effort Assignment Start Date End Date Salary/Rate
1 Harrington Jr., George* Casual Employee Up to 600 hours Operations & Maintenance 10/31/2023 6/30/2024 $50/hr
2 Hanifan, Lorrie** Casual Employee Up to 1200 hours CTE 7/1/2023 6/30/2024 $31/hour
*Original resolution 11/29/2023 amended to increase maximum hours from 300 to 600 hours
**Original resolution 8/2/2023 amended to increase maximum hours from 600 to 1200 hours
M. Summer (Temporary Appointments)
NONE

Motion by Kathryn Zajicek, second by Rebecca Cozzocrea.

Final Resolution: Motion Carried

Yea: Harry Brooks, Kathryn Zajicek, Rebecca Cozzocrea, Carolyn Wilcox, Matt Sullivan

Miscellaneous Personnel Items

Recommend the Board approve the following Miscellaneous Personnel resolution:

BE IT RESOLVED that the Board of Education hereby approves the March 27, 2024 Memorandum of Agreement by and Between Hamilton-Fulton-Montgomery Counties Board Of Cooperative Educational Services and The HFM BOCES School Related Professionals’ Unit and Tracey Buley and authorizes the District Superintendent to execute said MOA. (SY 23-24 #142)

BE IT RESOLVED that the Board of Education hereby terminates the employment of Employee 00015 pursuant to Civil Service Law §71 effective March 22, 2024.

BE IT RESOLVED, that the Board of Education hereby approves the Memorandum of Agreement by and Between the Hamilton-Fulton-Montgomery BOCES and the School Related Professionals Unit authorizes the District Superintendent to execute said agreement.  (SY 23-24 #143)

BE IT RESOLVED, that the Board of Education hereby approves the Memorandum of Agreement by and Between the Hamilton-Fulton-Montgomery BOCES and the HFM BOCES Teachers’ Association authorizes the District Superintendent to execute said agreement.  (SY 23-24 #144)

BE IT RESOLVED, that the Board of Education hereby approves the Memorandum of Agreement by and Between the Hamilton-Fulton-Montgomery BOCES and the OT/PT Unit authorizes the District Superintendent to execute said agreement.  (SY 23-24 #145)

Motion by Kathryn Zajicek, second by Rebecca Cozzocrea.

Final Resolution: Motion Carried

Yea: Harry Brooks, Kathryn Zajicek, Rebecca Cozzocrea, Carolyn Wilcox, Matt Sullivan

CLAIMS AUDITOR REPORT

Recommend the Board approve the Claims Auditor Reports for the period of February 1, 2024 through February 29, 2024. (SY 23-24 #146, #147)

Motion by Kathryn Zajicek, second by Rebecca Cozzocrea.

Final Resolution: Motion Carried

Yea: Harry Brooks, Kathryn Zajicek, Rebecca Cozzocrea, Carolyn Wilcox, Matt Sullivan

TREASURER’S REPORT

Recommend the Board approve the Treasurer’s Report for the period of February 1, 2024 through February 29, 2024.  (SY 23-24 #148)

Motion by Kathryn Zajicek, second by Rebecca Cozzocrea.

Final Resolution: Motion Carried

Yea: Harry Brooks, Kathryn Zajicek, Rebecca Cozzocrea, Carolyn Wilcox, Matt Sullivan

EXTRA CLASS REPORT

Recommend the Board approve the JaFebruary2024 Extra Class Report as submitted. (SY 23-24 #149)

Motion by Kathryn Zajicek, second by Rebecca Cozzocrea.

Final Resolution: Motion Carried

Yea: Harry Brooks, Kathryn Zajicek, Rebecca Cozzocrea, Carolyn Wilcox, Matt Sullivan

ITEMS TO BE DECLARED SALVAGE

Recommend the Board approve the items for salvage as listed on the Chief Financial Officer’s memoranda dated March 6, 2024, March 13, 2024 and March 14, 2024.

(SY 23-24 #150, #151, #152)

Motion by Kathryn Zajicek, second by Rebecca Cozzocrea.

Final Resolution: Motion Carried

Yea: Harry Brooks, Kathryn Zajicek, Rebecca Cozzocrea, Carolyn Wilcox, Matt Sullivan

GRANTS

Recommend the Board accept the following grant funds, and authorize their suitable appropriation and expenditure, pursuant to State Education Department and/or local approvals:

Connect Kids to Parks Field Trip Grant (Revised) – $8,560.00

(SY 23-24 #153)

Motion by Kathryn Zajicek, second by Rebecca Cozzocrea.

Final Resolution: Motion Carried

Yea: Harry Brooks, Kathryn Zajicek, Rebecca Cozzocrea, Carolyn Wilcox, Matt Sullivan

BUDGET TRANSFERS AND ADJUSTMENTS

Recommend the Board approve the Budget Adjustments and Budget Transfers through February 29, 2024 as submitted by the Chief Financial Officer.

(SY 23-24 #154, #155)

Motion by Kathryn Zajicek, second by Rebecca Cozzocrea.

Final Resolution: Motion Carried

Yea: Harry Brooks, Kathryn Zajicek, Rebecca Cozzocrea, Carolyn Wilcox, Matt Sullivan

INDEPENDENT CONTRACTOR SERVICES AGREEMENT – CATHOLIC CHARITIES

Recommend the Board authorize the District Superintendent to execute the Independent Contractor Services Agreement by and between HFM BOCES and Catholic Charities of Fulton and Montgomery Counties to provide Teen Intervene to identified students in the Adirondack Academy from April 1, 2024 through June 30, 2024. (SY 23-24 #156)

Motion by Kathryn Zajicek, second by Rebecca Cozzocrea.

Final Resolution: Motion Carried

Yea: Harry Brooks, Kathryn Zajicek, Rebecca Cozzocrea, Carolyn Wilcox, Matt Sullivan

Acceptance of the HRI Fiscal Audit #FR-2024-01

Recommend the Board accept the Health Research Incorporated Audit # FR-2024-01 taking note of the attached District Superintendent’s Corrective Action Plan dated September 13, 2023.

(SY 23-24 #157

Motion by Kathryn Zajicek, second by Rebecca Cozzocrea.

Final Resolution: Motion Carried

Yea: Harry Brooks, Kathryn Zajicek, Rebecca Cozzocrea, Carolyn Wilcox, Matt Sullivan

RFB 24-03 E-RATE 470 UPGRADE NETWORK INFRASTRUCTURE

Pursuant to the competitive bidding process, it is recommended the Board approve the BOCES E-RATE 470 Upgrade Network Infrastructure: Switched Cabling and Configuration recommendation in accordance with and subject to the provisions of the BOCES Bid Number: 24-03 as noted by memorandum from the Purchasing Official in the following area:

RFB 24-03 E-RATE 470 Upgrade Network Infrastructure: Switched Cabling and Configuration – ComSource, Inc.   500 Plum Street, Suite 400, Syracuse, NY  13204 (SY 23-24 #158, #158B)

Motion by Kathryn Zajicek, second by Rebecca Cozzocrea.

Final Resolution: Motion Carried

Yea: Harry Brooks, Kathryn Zajicek, Rebecca Cozzocrea, Carolyn Wilcox, Matt Sullivan

Other Business

Overnight Field Trip Approval – PTECH FBLA

Recommend the board approve the PTECH Future Business Leaders of America club to attend the annual leadership conference in Rochester, NY from April 9, 2024 through April 12, 2024. (SY 23-24 #159)

Motion by Matt Sullivan, second by Kathryn Zajicek.

Final Resolution: Motion Carried

Yea: Harry Brooks, Kathryn Zajicek, Rebecca Cozzocrea, Carolyn Wilcox, Matt Sullivan

Policy #1101 Records Management and Access – Second Reading and Adoption

Recommend the Board accept updated policy #1101 Records Management and Access as a second reading and adopt it.

(SY 23-24 #160)

Motion by Kathryn Zajicek second by Matt Sullivan.

Final Resolution: Motion Carried

Yea: Harry Brooks, Kathryn Zajicek, Rebecca Cozzocrea, Carolyn Wilcox, Matt Sullivan

Policy #4302 Investments

Resolution: Recommend the Board waive the first reading and adopt revised policy #4302 Investments.

(SY 23-24 #161)

Motion by Kathryn Zajicek, second by Rebecca Cozzocrea.

Final Resolution: Motion Carried

Yea: Harry Brooks, Kathryn Zajicek, Rebecca Cozzocrea, Carolyn Wilcox, Matt Sullivan

Metropolitan Commercial Bank Resolution

Recommend the Board authorize the Metropolitan Commercial Bank as an approved financial institution effective March 28, 2024.

Motion by Carolyn Wilcox, second by Rebecca Cozzocrea.

Final Resolution: Motion Carried

Yea: Harry Brooks, Kathryn Zajicek, Rebecca Cozzocrea, Carolyn Wilcox, Matt Sullivan

Revised 2023-2024 Holiday Calendar for 12-month Staff

Recommend the Board adopt the resolution to adopt a revised HFM BOCES 2023-2024 Holiday Calendar for 12-month and office employees:

WHEREAS, the BOCES annually develops a “Holiday Calendar for 12-Month and Office Employees” for the upcoming school year; and

WHEREAS, the adopted “2023-24 Holiday Calendar for 12-Month and Office Employees” did not recognize April 8, 2024 as a holiday; and

WHEREAS on April 8, 2024, a remarkable celestial event is set to occur;

WHEREAS granting a holiday on April 8, 2024, acknowledges the significance of the solar eclipse, prioritizes safety, and fosters community engagement;

WHEREAS now the “2023-24 Holiday Calendar for 12-Month and Office Employees” needs to be revised;

THEREFORE, be it resolved by the Board of Education of the Hamilton-Fulton-Montgomery Board of Cooperative Education Services:

Section 1:        Monday, April 8, 2024 shall be added as an additional holiday/recess/school not-in-session day for 12-month and office employees and district offices will be closed.

Section 2:        The additional holiday is for the 2023-24 school year and shall be non-precedent setting.

Section 3:        This resolution will take effect immediately.

Motion by Matt Sullivan, second by Rebecca Cozzocrea.

Final Resolution: Motion Carried

Yea: Harry Brooks, Kathryn Zajicek, Rebecca Cozzocrea, Carolyn Wilcox, Matt Sullivan

BOARD MEMBER REPORTS AND/OR COMMENTS

Kathryn Zajicek told the Board about the Health Insurance Committee meeting she attended earlier in the day and that it was a good meeting and the wellness committee gave an update.

FUTURE MEETINGS

April 10, 2024 Annual Meeting 6:00pm HFM BOCES Conference Center

April 24, 2024 Regular Board meeting and Annual Election/Administrative Budget Vote.

ADJOURNMENT

Motion to adjourn the meeting at 5:42p.m.

Motion by Kathryn Zajicek, second by Rebecca Cozzocrea.

Final Resolution: Motion Carried

Yea: Harry Brooks, Kathryn Zajicek, Rebecca Cozzocrea, Carolyn Wilcox, Matt Sullivan

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