BOARD OF COOPERATIVE EDUCATIONAL SERVICES
Hamilton-Fulton-Montgomery Counties
Johnstown, NY 12095
Click here to view printer-friendly October 26 meeting minutes
DATE
October 26, 2022
PLACE
HFM BOCES Board Room
KIND OF MEETING
Regular Meeting
MEMBERS PRESENT
Harry Brooks John DeValve, Jean LaPorta and Kathryn Zajicek
MEMBERS ABSENT
Carmen Caraco, Rebecca Cozzocrea and Matt Sullivan
OTHERS PRESENT
David Ziskin, District Superintendent; Jay DeTraglia, Assistant Superintendent; Aaron Bochniak, Assistant Superintendent; Mark Beaudette, Questar III BOCES Internal Auditor; Carden Smith, Computer Service Coordinator and Christine Eaton, Clerk
CALL TO ORDER
Harry Brooks called the meeting to order at 5:00 p.m.
APPROVAL OF AGENDA
John DeValve made a motion, seconded by Jean LaPorta and unanimously carried to waive the 48-hour notice and approve the agenda as presented and add or remove any items introduced by unanimous vote.
AUDIT COMMITTEE
At 5:02 p.m. the Board convened the Audit Committee upon a motion made by Kathryn Zajicek, seconded by John DeValve and unanimously carried.
INDEPENDENT AUDIT REPORT PRESENTATION
Mark Beaudette, Internal Auditor from Questar III BOCES reviewed the 2021-22 Internal Audit Risk Assessment with the Audit Committee.
2022-23 INTERNAL AUDIT FOCUS AREA:
The Board discussed picked Accounts Payable as a focus area for the 2022-23 Internal Audit.
ADJOURN AUDIT COMMITTEE
The Board adjourned the Audit Committee at seconded by Jean LaPorta and unanimously carried.
APPROVAL OF MINUTES
John DeValve made a motion, seconded by Jean LaPorta to approve the minutes of the September 28, 2022 Board meeting. This motion was unanimously carried.
ASSISTANT SUPERINTENDENT FOR EDUCATIONAL SERVICES REPORT
The Assistant Superintendent for Educational Service’s Partnership-Advocacy-Leadership Report included:
► Network Team
► Principal PLC
► Threat Assessment Management Program
ASSISTANT SUPERINTENDENT FOR BOCES OPERATIONS AND COMPONENT DISTRICT SERVICES
The Assistant Superintendent for BOCES Operations and Component District Service’s Partnership-Advocacy-Leadership report included:
► Regional Transportation Update
► ELC Grant
DISTRICT SUPERINTENDENT’S REPORT
The District Superintendent’s Partnership-Advocacy-Leadership report included:
► State Updates
► NYSERDA Electric Bus Stakeholder Committee
PERSONNEL ITEMS
Upon the District Superintendent’s recommendation, the following personnel items were presented to the Board for acceptance or approval. All new appointments are contingent upon receipt of Employment Eligibility Verification form.
Personnel Matters Unclassified A-P
John DeValve made a motion, seconded by Kathryn Zajicek and unanimously carried to accept the following Unclassified Personnel Matters:
BE IT RESOLVED that the Board of Education of the Hamilton-Fulton-Montgomery Board of Cooperative Education Services accepts the recommendation of the District Superintendent to approve the following unclassified personnel actions:
| A. | Probationary Appointments: | |||||||||||||||||||
| Upon the recommendation of the District Superintendent, the Board of Education hereby appoint the individual(s) listed below to a probationary appointment in the indicated tenure area contingent upon their successful completion of the probationary term and having received composite or overall APPR ratings of either “Effective” or “Highly Effective” in at least three of the four preceding years and a rating higher than ineffective. | ||||||||||||||||||||
| NONE | ||||||||||||||||||||
| B. | Tenure Appointments: | |||||||||||||||||||
| Upon the recommendation of the District Superintendent, the Board of Education hereby tentatively grants the following instructional employee(s) tenure in the indicated tenure area contingent upon successful completion of the probationary term. | ||||||||||||||||||||
| NONE | ||||||||||||||||||||
| C. | Temporary Appointments | |||||||||||||||||||
| Item | Name | Position Title | FTE | Assignment | Start Date | End Date | Certification | Salary | ||||||||||||
| 1 | Ackermann, John | Skills USA Advisor | Extracurricular Compensation | CTE | 9/1/2022 | 6/30/2023 | n/a | Per Article 20 of the BOCES Teachers’ Association Contract | ||||||||||||
| 2 | Mead, Julie | Skills USA Advisor | Extracurricular Compensation | CTE | 9/1/2022 | 6/30/2023 | n/a | Per Article 20 of the BOCES Teachers’ Association Contract | ||||||||||||
| 3 | Decker, Donna | Substitute Interviewer | Pro Re Nata | Human Resources | 9/29/2022 | 6/30/2023 | School District Administrator Permanent | $30.00/hour | ||||||||||||
| 4 | DeNovio, Maria*** | Teacher on Special Assignment (Instructional Coach – Data) | 0.6 FTE and up to three additional days per month |
Instructional Support Services | 9/1/2022 | 6/30/2023 | Literacy (Grades 5-12) Initial Certificate | Schedule D, Step 18 (prorated) | |
| 5 | Abel, Kimberly^ | Positivity Club Advisor | Extracurricular Compensation | PTECH | 9/1/2022 | 6/30/2023 | n/a | Per Article 20 of the BOCES Teachers’ Association Contract | |
| 6 | Brode, Jacob^^ | Drama and Glee Club Advisor | Extracurricular Compensation | PTECH | 9/1/2022 | 6/30/2023 | n/a | Per Article 20 of the BOCES Teachers’ Association Contract | |
| 7 | Denney, Kayleigh | PTECH – Student Government | Extracurricular Compensation | PTECH | 9/1/2022 | 6/30/2023 | n/a | Per Article 20 of the BOCES Teachers’ Association Contract (50%) | |
| 8 | McGill, Melissa | Art Club Advisor | Extracurricular Compensation | PTECH | 9/1/2022 | 6/30/2023 | n/a | Per Article 20 of the BOCES Teachers’ Association Contract | |
| 9 | Schuyler, Rodney* | Debate Club Advisor | Extracurricular Compensation | PTECH | 9/1/2022 | 6/30/2023 | n/a | Per Article 20 of the BOCES Teachers’ Association Contract |
| 10 | Schuyler, Rodney* | Gaming Club Advisor | Extracurricular Compensation | PTECH | 9/1/2022 | 6/30/2023 | n/a | Per Article 20 of the BOCES Teachers’ Association Contract | ||||||||||||||
| 11 | VanSlyke, Taylor** | PTECH – Student Government | Extracurricular Compensation | PTECH | 9/1/2022 | 6/30/2023 | n/a | Per Article 20 of the BOCES Teachers’ Association Contract (50%) | ||||||||||||||
| 12 | Neri, Annamarie | Autism Advisor | Extracurricular Compensation | Special Education | 9/1/2022 | 6/30/2023 | n/a | Per Article 20 of the BOCES Teachers’ Association Contract | ||||||||||||||
| 13 | Decker, Donna | Interim Administrative Coordinator | Up to 100 days | Special Education | 10/27/2022 | 6/30/2023 | Special Education Permanent, School District Administrator Permanent | $500.00/day | ||||||||||||||
| 14 | Edwards, Karen | Special Education Teacher | Up to 75 days | Special Education | 10/27/2022 | 6/30/2023 | Special Education Permanent | $350.00/day | ||||||||||||||
| *Original appointment on 9/28/2022 being amended to reflect appointment as Advisor for two clubs. | ||||||||||||||||||||||
| **Original appointment on 9/28/2022 being amended to adjust compensation due to appointment of a second advisor. | ||||||||||||||||||||||
| ***Original appointment on 8/31/2022 being amended to add additional days | ||||||||||||||||||||||
| ^Original appointment on 9/28/2022 being amended to reflect full stipend for advisorship | ||||||||||||||||||||||
| ^^Original appointment on 9/28/2022 being amended to update club name | ||||||||||||||||||||||
| D. | Leave Replacements | |||||||||||||||||||||
| NONE | ||||||||||||||||||||||
| E. | Substitutes (Certified) | |||||||||||||||||||||
| Item | Name | Position Title | FTE | Assignment | Start Date | End Date | Certification | Salary | ||||||||||||||
| 1 | Riccio, Michela | Substitute Teacher Certified | Pro Re Nata | Any BOCES Location, as needed | 10/27/2022 | 6/30/2023 | Special Education Permanent | Per diem* | ||||||||||||||
| 2 | Campos-Sollecito, Diane | Substitute Teacher Certified – Retired | Pro Re Nata | Any BOCES Location, as needed | 10/27/2022 | 6/30/2023 | Health Permanent | Per diem* | ||||||||||||||
| 3 | Saltsman, Lynn** | Substitute Teacher Certified – Retired | Pro Re Nata | Any BOCES Location, as needed | 10/27/2023 | 6/30/2023 | Biology 7-12 Permanent, Chemistry & General Science 7-12 Permanent | Per diem* | ||||||||||||||
| *Hourly or per diem substitute rate as established by the Board of Education on 7/6/2022 | ||||||||||||||||||||||
| **Prior appointment to substitute position being amended to reflect retiree status/rate of pay | ||||||||||||||||||||||
| F. | Substitutes (Uncertified) | |||||||||||||||||||||
| Item | Name | Position Title | FTE | Assignment | Start Date | End Date | Salary | |||||||||||||||
| 1 | Crego, Migdalia** | Substitute Teacher – Long Term – Uncertified | 1 | PTECH | 9/1/2022 | 1/13/2023 | $110.00/day | |||||||||||||||
| 2 | Martin, Brandi | Substitute Teacher – Long Term – Uncertified | 1.0 | Instructional Support Services – Itinerant | 10/12/2022 | 1/13/2023 | $110.00/day | |||||||||||||||
| 3 | House-Quinn, Cynthia | Substitute Teacher Uncertified | Pro Re Nata | Any BOCES Location, as needed | 10/27/2022 | 6/30/2023 | Per diem* | |||||||||||||||
| *Hourly or per diem substitute rate as established by the Board of Education on 7/6/2022 | ||||||||||||||||||||||
| **Original appointment on 8/31/2022 being amended to include correct end date | ||||||||||||||||||||||
| G. | Leaves (Unpaid) | |||||||||||||||||||||
| NONE | ||||||||||||||||||||||
| Leaves (FMLA)* | ||||||||||||||||||||||
| NONE | ||||||||||||||||||||||
| H. | Resignations | |||||||||||||||||||||
| NONE | ||||||||||||||||||||||
| I. | Layoffs | |||||||||||||||||||||
| NONE | ||||||||||||||||||||||
| J. | Recalls | ||||||||||
| NONE | |||||||||||
| K. | Terminations | ||||||||||
| NONE | |||||||||||
| L. | Retirements | ||||||||||
| NONE | |||||||||||
| M. | Summer (Temporary) Appointments | ||||||||||
| NONE | |||||||||||
| N. | Rescind Appointments – Instructional Personnel | ||||||||||
| Item | Name | Position | Assignment | Effective Date | Previous Appointment Date | ||||||
| 1 | McGill, Melissa | Positivity Club Advisor (50%) | PTECH | 9/1/2022 | 9/28/2022 | ||||||
| O. | Change of Assignment – Instructional Personnel – Informational Only | ||||||||||
| NONE | |||||||||||
| P. | Change FTE/Hours/Salary | ||||||||||
| Item | Name | Position Title | Effort From | Effort To | Effective Date | Salary | |||||
| 1 | Kaliath, Latha | ENL Teacher/ Itinerant Services |
0.90 | 1.00 | 10/24/2022 | Schedule D, Step 15 (prorated) | |||||
Personnel Matters Classified
John DeValve made a motion, seconded by Kathryn Zajicek and unanimously carried to accept the following Classified Personnel Matters:
BE IT RESOLVED that the Board of Education of the Hamilton-Fulton-Montgomery Board of Cooperative Education Services accepts the recommendation of the District Superintendent to approve the following classified personnel actions:
| A. | Non-Instructional Appointments: Permanent Status Serving Probation | |||||||||||||||||||
| Item | Name | Position Title | FTE | Assignment | Probationary Appointment | Probationary Appointment End Date | Salary | |||||||||||||
| Start Date | ||||||||||||||||||||
| 1 | Houghton Jr., Thomas | School Bus Attendant | 1.0 | Regional Transportation | 10/17/2022 | 10/16/2023 | $14.03/hour | |||||||||||||
| 2 | Sweeney, Judiann | School Bus Attendant | 1.0 | Regional Transportation | 10/11/2022 | 10/10/2023 | $14.03/hour | |||||||||||||
| 3 | Hart-DeMagistris, Rebecca | Teacher Aide | Up to 700 Hours | ALCE | 10/27/2022 | 10/27/2023 | $16.16/hour | |||||||||||||
| 4 | Kohler, Pamela | Teacher Aide | 1.0 | Special Education | 11/7/2022 | 11/6/2023 | $21,006.98 (prorated) | |||||||||||||
| 5 | Peek, Lori | Teacher Aide | 1.0 | Special Education | 9/29/2022 | 9/28/2023 | $25,003.49 (prorated) | |||||||||||||
| 6 | Rockwell, Katelyn | Teacher Aide | 1.0 | Special Education | 10/3/2022 | 10/2/2023 | $21,006.98 (prorated) | |||||||||||||
| B. | Non-Instructional Appointments: Contingent Permanent | |||||||||||||||||||
| NONE | ||||||||||||||||||||
| C. | Provisional Appointments: Starting | |||||||||||||||||||
| NONE | ||||||||||||||||||||
| Provisional Appointments: Ending | ||||||||||||||||||||
| NONE | ||||||||||||||||||||
| D. | Substitute Appointments | |||||||||||||||||||
| Item | Name | Position Title | FTE | Assignment | Start Date | End Date | Salary | |||||||||||||
| 1 | Houghton Jr., Thomas | Substitute Bus Driver Trainee | Pro Re Nata | Regional Transportation | 10/17/2022 | 6/30/2023 | $18.01/hour | |||||||||||||
| 2 | Frasier, Bonnie | Substitute School Monitor | Pro Re Nata | Any BOCES location as needed | 10/27/2022 | 6/30/2023 | Per Hour* | |||||||||||||
| 3 | Frasier, Bonnie | Substitute Teacher Aide | Pro Re Nata | Any BOCES location as needed | 10/27/2022 | 6/30/2023 | Per Hour* | |||||||||||||
| 4 | Vosburgh, Shelley** | Substitute Teacher Aide/Monitor – Retired | Pro Re Nata | Any BOCES location as needed | 10/27/2022 | 6/30/2022 | Per Hour* | |||||||||||||
| *Hourly or per diem substitute rate as established by the Board of Education on 7/6/2022 | ||||||||||||||||||||
| **Prior appointment to substitute position being amended to reflect retiree status/rate of pay | ||||||||||||||||||||
| E. | Leaves (Unpaid) | |||||||||
| Item | Name | Position Title | Assignment | Effective Date | ||||||
| 1 | Fuerst, Charlee | Teacher Aide | Special Education | 10/7/2022 [1 day] |
||||||
| 2 | Peek, Lori | Teacher Aide | Special Education | 10/6/2022 & 10/7/2022 [2 days] |
||||||
| Leaves (FMLA)* | ||||||||||
| Item | Name | Position Title | Assignment | Effective Date | ||||||
| 1 | Morse, Adrianne | Teacher Aide | PTECH | 9/20/2022 – 10/5/2022 | ||||||
| *Time off constitutes use of employee’s leave accruals and, once exhausted, unpaid leave time | ||||||||||
| F. | Retirements | |||||||||
| Item | Name | Position Title | Assignment | Effective Date | ||||||
| 1 | Holloway, Jerri | Physical Therapist | Special Education | 6/30/2023 | ||||||
| 2 | Nicosia, Cathy | Teacher Aide | Special Education | 11/28/2022 | ||||||
| G. | Terminations | |||||||||
| NONE | ||||||||||
| H. | Resignations | |||||||||
| Item | Name | Position Title | Assignment | Effective Date | ||||||
| 1 | Graham, Taylor | Teacher Aide | Special Education | 11/4/2022 | ||||||
| 2 | Horton, Nikayla | Physical Therapist | Special Education | 11/18/2022 | ||||||
| 3 | Taglialatela, Hannah | School Bu Attendant | Regional Transportation | 10/19/2022 | ||||||
| I. | Layoffs | |||||||||
| NONE | ||||||||||
| Reductions | ||||||||||
| NONE | ||||||||||
| J. | Recalls | |||||||||
| NONE | ||||||||||
| K. | Change of Assignment – Information Only | |||||||||
| Item | Name | Position Title | Change Assignment From | Change Assignment To | Effective Date | |||||
| 1 | Miklic, Audrey | Teacher Aide | Special Education | Adirondack Academy | 10/17/2022 | |||||
| L. | Temporary Appointments | |||||||||
| Item | Name | Position Title | Effort | Assignment | Start Date | End Date | Salary/Rate | |||
| 1 | Bordak, William | Casual Employee | Pro Re Nata | Regional Transportation | 10/19/2022 | 6/30/2023 | $40.00/hour | |||
| 2 | Hanifan, Lorrie | Deputy Claims Auditor | Pro Re Nata | Business Office | 10/27/2022 | 6/30/2023 | $30.00/hour | |||
| M. | Summer (Temporary Appointments) | |||||||||
| NONE | ||||||||||
MISCELLANEOUS PERSONNEL ITEMS
John DeValve made a motion, seconded by Kathryn Zajicek and unanimously carried to approve the following miscellaneous resolutions:
Memorandum of Agreement by and between the HFM BOCES Board of Cooperative Educational Services and the BOCES Teachers’ Association Unit dated October 26, 2022 (SY 22-23 #66)
CLAIMS AUDITOR REPORT
John DeValve made a motion, seconded by Jean LaPorta and unanimously carried to approve the Claims Auditor Report for the period of September 6, 2022 through September 30, 2022 (SY 22-23 #67)
TREASURER’S REPORT
John DeValve made a motion, seconded by Jean LaPorta and unanimously carried to approve the Treasurer’s Report for the period of August 1, 2022 through August 31, 2022. (SY 22-23 #68)
EXTRACLASS REPORTS
John DeValve made a motion, seconded by Jean LaPorta and unanimously carried to approve the September 2022 Extraclass report as submitted. (SY 22-23 #69)
ITEMS TO BE DECLARES SALVAGE
Kathryn Zajicek made a motion to approve the item for salvage listed on the Chief Financial Officer’s memorandum dated October 5, 2022. This motion was seconded by Jean LaPorta and unanimously carried. (SY 22-23 #70)
2021-22 INTERNAL AUDIT REPORT
Having been discussed by the audit committee, John DeValve made a motion to accept the 2021-22 Annual Risk Assessment and the 2021-22 Human Resources Hiring Practices Audit submitted by Internal Auditor Mark Beaudette, CPA, Questar III BOCES, taking note of the Chief Financial Officer’s Management Response Letters. This motion was seconded by Kathryn Zajicek and unanimously carried. (SY 22-23 #71, #72)
DISTRICT SUPERINTENDENT’S CREDIT CARD SUMMARY
John DeValve made a motion, seconded by Kathryn Zajicek and unanimously carried to accept the District Superintendent’s Credit Card Summary for the period of July 1, 2022 through September 30, 2022. (SY 22-23 #73)
INDEPENDENT CONTRACTOR SERVICES AGREEMENT
Jean Laporta made a motion to authorize the District Superintendent to execute the Independent Contractor Services Agreement with VersaTrans Routing Michael Boettcher to provide training and support to the HFM BOCES Regional Transportation Staff on VersaTrans Routing and Planning Software. This motion was seconded by Kathryn Zajicek and unanimously carried. (SY 22-23 #74)
CTE-FMRCC CONTRACTS
John DeValve made a motion, seconded by Jean LaPorta and unanimously carried to authorize the District Superintendent to execute the two Contracts for the Administration of Career and Technical Education – Business Education Partnership by and between HFM BOCES and the Fulton-Montgomery Regional Chamber of Commerce effective September 1, 2022 through August 31, 2023. (SY 22-23 #75, #76)
BOARD MEMBER REPORTS and COMMENTS
Dr. Ziskin pointed out that October 17-21, 2022 was School Board Recognition week and told the Board they are appreciated for all that they do.
FUTURE MEETINGS
November 30, 2022 – HFM BOCES Regular Board Meeting – 5:00 p.m., HFM BOCES Board Room
ADJOURNMENT:
With no further business to come before the Board, John DeValve made a motion at 6:16 p.m. to adjourn the meeting. This motion was seconded by Kathryn Zajicek and unanimously carried.
Respectfully submitted,
Christine Eaton
Clerk of the Board
