Board of Education Meeting Minutes December, 20 2023
February 15, 2024
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BOARD OF COOPERATIVE EDUCATIONAL SERVICES
Hamilton-Fulton-Montgomery Counties
Johnstown, NY 12095
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DATE
December 20, 2023
PLACE
HFM BOCES Board Room
KIND OF MEETING
Regular Meeting
MEMBERS PRESENT
Carmen Caraco, Harry Brooks, Kathryn Zajicek, Rebecca Cozzocrea, Carolyn Wilcox, Matt Sullivan
OTHERS PRESENT
David Ziskin, District Superintendent; Aaron Bochniak, Assistant Superintendent; Jay DeTraglia, Assistant Superintendent; Kathi Lewis, School Business Official; William Bordak, Director of Human Resources; Celeste Keane, PTECH Principal; Jeanne Halloran, Administrative Coordinator of PTECH; Jennifer Sponnoble, Guidance Counselor; Nolan Meyer, Madison Milby and Cameron Pigott, PTECH Students; Maxwell Spritzer, Communications Specialist and Christine Eaton, Clerk of the Board
CALL TO ORDER
Harry Brooks called the meeting to order at 5:00 PM
APPROVAL OF AGENDA
Motion to waive the 48 hour notice and approve the agenda as presented adding any items introduced by unanimous vote.
Motion by Kathryn Zajicek, second by Rebecca Cozzocrea.
Final Resolution: Motion Carried
Yea: Harry Brooks, Kathryn Zajicek, Rebecca Cozzocrea, Carolyn Wilcox, Matt Sullivan
COMMENTS FROM THE FLOOR
None
APPROVAL OF MINUTES
Recommend that the Board approve the Board minutes for the November 29, 2023 Regular Board Meeting.
Motion by Kathryn Zajicek, second by Matt Sullivan.
Final Resolution: Motion Carried
Yea: Harry Brooks, Kathryn Zajicek, Rebecca Cozzocrea, Carolyn Wilcox, Matt Sullivan
ASSISTANT SUPERINTENDENT FOR EDUCATIONAL SERVICES
The Assistant Superintendent for Educational Service’s Partnership-Advocacy-Leadership Report included:
► PTECH Program Update
ASSISTANT SUPERINTENDENT FOR OPERATIONS AND DISTRICT SERVICES
The Assistant Superintendent for Operations and District Services Partnership-Advocacy-Leadership Report included:
► Electric School Bus Impact Study
► Transportation Transfer of Function
► Utica University
DISTRICT SUPERINTENDENT REPORT
► Component District Work
NEW BUSINESS
Consent Agenda Statement
Personnel (Consent A-C)
Establish Position
Resolution: BE IT RESOLVED that the Board of Education of the Hamilton-Fulton-Montgomery Board of Cooperative Education Services accepts the recommendation of the District Superintendent to establish the following position:
Senior Account Clerk #990011 effective 12/11/2023
Motion by Kathryn Zajicek, second by Carmen Caraco.
Final Resolution: Motion Carried
Yea: Carmen Caraco, Harry Brooks, Kathryn Zajicek, Rebecca Cozzocrea, Carolyn Wilcox, Matt Sullivan
Personnel Matters – Unclassified
Resolution: BE IT RESOLVED that the Board of Education of the Hamilton-Fulton-Montgomery Board of Cooperative Education Services accepts the recommendation of the District Superintendent to approve the following unclassified personnel actions:
| A. | Probationary Appointments: | |||||||||
| Upon the recommendation of the District Superintendent, the Board of Education hereby appoint the individual(s) listed below to a probationary appointment in the indicated tenure area contingent upon their successful completion of the probationary term and having received composite or overall APPR ratings of either “Effective” or “Highly Effective” in at least three of the four preceding years and a rating higher than ineffective. | ||||||||||
| Item | Name | Tenure Area/ Position Title |
FTE | Assignment | Probationary Appointment Start Date | Probationary Appointment End Date | Certification Status | Salary | ||
| 1 | Lince, Vickie | School Counseling and Guidance / School Counselor | 1.0 | Special Education | 11/30/2023 | 11/29/2027 | School Counselor Initial | Schedule D, Step 1 | ||
| B. | Tenure Appointments: | |||||||||
| Upon the recommendation of the District Superintendent, the Board of Education hereby tentatively grants the following instructional employee(s) tenure in the indicated tenure area contingent upon successful completion of the probationary term. | ||||||||||
| Item | Name | Tenure Area | Position Title | Assignment | Effective Date | |||||
| 1 | Abbott, Heather | English | Teacher | Adirondack Academy | 3/30/2024 | |||||
| C. | Temporary Appointments | |||||||||
| Item | Name | Position Title | FTE | Assignment | Start Date | End Date | Certification | Salary | ||
| 1 | Neri, Annamarie | Autism Advisor | Extracurricular Compensation | Special Education | 9/1/2023 | 6/30/2024 | n/a | Per Article 20 of the BOCES Teachers’ Association Contract | ||
| 2 | Johnson, Karen | Library Media Specialist | 0.6 | School Library Services/ Instructional Resource Center | 1/2/2024 | 6/30/2024 | Library Media Specialist Permanent | $26,460 | ||
| 3 | Wood, Joanne | Medical Assisting Teacher | 1.0 | CTE | 1/16/2024 | 6/30/2024 | Medical Assisting 7-12 Professional | $40,792.50 | ||
| D. | Leave Replacements | |||||||||
| None | ||||||||||
| E. | Substitutes (Certified) | |||||||||
| Item | Name | Position Title | FTE | Assignment | Start Date | End Date | Certification | Salary | ||
| *Hourly or per diem substitute rate as established by the Board of Education | ||||||||||
| F. | Substitutes (Uncertified) | |||||||||
| Item | Name | Position Title | FTE | Assignment | Start Date | End Date | Salary | |||
| *Hourly or per diem substitute rate as established by the Board of Education | ||||||||||
| G. | Leaves (Unpaid) | |||||||||
| None | ||||||||||
| Leaves (FMLA)* | ||||||||||
| None | ||||||||||
| *Time off constitutes use of employee’s leave accruals and, once exhausted, unpaid leave time | ||||||||||
| H. | Resignations | |||||||||
| None | ||||||||||
| I. | Layoffs | |||||||||
| None | ||||||||||
| J. | Recalls | |||||||||
| None | ||||||||||
| K. | Terminations | |||||||||
| None | ||||||||||
| L. | Retirements | |||||||||
| None | ||||||||||
| M. | Summer (Temporary) Appointments | |||||||||
| None | ||||||||||
| N. | Rescind Appointments – Instructional Personnel | |||||||||
| None | ||||||||||
| O. | Change of Assignment – Instructional Personnel – Informational Only | |||||||||
| None | ||||||||||
Motion by Kathryn Zajicek, second by Carmen Caraco.
Final Resolution: Motion Carried
Yea: Carmen Caraco, Harry Brooks, Kathryn Zajicek, Rebecca Cozzocrea, Carolyn Wilcox, Matt Sullivan
Personnel Matters – Classified
BE IT RESOLVED that the Board of Education of the Hamilton-Fulton-Montgomery Board of Cooperative Education Services accepts the recommendation of the District Superintendent to approve the following classified personnel actions:
| A. | Non-Instructional Appointments: Permanent Status Serving Probation | |||||||||
| Item | Name | Position Title | FTE | Assignment | Probationary Appointment Start Date | Probationary Appointment End Date | Salary | |||
| 1 | Hladik, Billie | Senior Account Clerk | 1.0 | CTE | 12/11/2023 | 12/10/2024 | $38,080.48 (prorated) | |||
| 2 | Morse, Adrianne | Account Clerk/Typist | 1.0 | PTECH | 12/1/2023 | 11/30/2024 | $36,947.58 (prorated) | |||
| B. | Non-Instructional Appointments: Contingent Permanent | |||||||||
| None | ||||||||||
| C. | Provisional Appointments: Starting | |||||||||
| None | ||||||||||
| Provisional Appointments: Ending | ||||||||||
| None | ||||||||||
| D. | Substitute Appointments | |||||||||
| Item | Name | Position Title | FTE | Assignment | Start Date | End Date | Salary | |||
| 1 | Ostrander, Ginette | Substitute Bus Driver | Pro Re Nata | Regional Transportation | 1/2/2024 | 6/30/2024 | $26.87/hour | |||
| *Hourly or per diem substitute rate as established by the Board of Education | ||||||||||
| E. | Leaves (Unpaid) | |||||||||
| Item | Name | Position Title | Assignment | Effective Date(s) | ||||||
| 1 | Cutter, Rachael | Occupational Therapist | Special Education | 11/15/2023 (1/2 day), 11/27/2023, 11/29/2023 | ||||||
| 2 | Wheeler, Monique | School Bus Attendant | Regional Transportaion | 11/23/2023 – 1/31/2024 | ||||||
| Leaves (FMLA)* | ||||||||||
| Item | Name | Position Title | Assignment | Effective Date(s) | ||||||
| 1 | Youker, Lori | Senior Typist | Instructional Support Services / Computer Services | 12/1/2023 – 11/30/2024 (intermittent) | ||||||
| 2 | White, Melinda Diane** | Teacher Aide | Special Education | 10/31/2023 – 1/8/2024 | ||||||
| *Time off constitutes use of employee’s leave accruals and, once exhausted, unpaid leave time | ||||||||||
| **Original leave resolution 11/29/2023 amended to extend end date | ||||||||||
| F. | Retirements | |||||||||
| None | ||||||||||
| G. | Terminations | |||||||||
| None | ||||||||||
| H. | Resignations | |||||||||
| Item | Name | Position Title | Assignment | Effective Date | ||||||
| 1 | Ostrander, Ginette | Bus Driver | Regional Transportation | 12/29/2023 | ||||||
| 2 | Dorman, JoAnn | School Bus Attendant | Regional Transportation | 12/14/2023 | ||||||
| 3 | Morse, Adrianne | Teacher Aide | PTECH | 11/30/2023 | ||||||
| 4 | Hladik, Billie | Senior Typist | CTE | 12/10/2023 | ||||||
| 5 | Wilson, Gertrude | Teacher Aide | Special Education | 12/30/2023 | ||||||
| I. | Layoffs | |||||||||
| None | ||||||||||
| Reductions | ||||||||||
| None | ||||||||||
| J. | Recalls | |||||||||
| None | ||||||||||
| K. | Change of Assignment – Information Only | |||||||||
| None | ||||||||||
| L. | Temporary Appointments | |||||||||
| Item | Name | Position Title | Effort | Assignment | Start Date | End Date | Salary/Rate | |||
| 1 | Kersting, Terry | Casual Employee | Up to 300 hours | Regional Transportation | 1/2/2024 | 6/30/2024 | $30/hour | |||
| M. | Summer (Temporary Appointments) | |||||||||
| None | ||||||||||
Motion by Kathryn Zajicek, second by Carmen Caraco.
Final Resolution: Motion Carried
Yea: Carmen Caraco, Harry Brooks, Kathryn Zajicek, Rebecca Cozzocrea, Carolyn Wilcox, Matt Sullivan
Business Items (Consent A-K)
CLAIMS AUDITOR REPORT
Recommend the Board approve the Claims Auditor Report for the period of November 1, 2023 through November 29, 2023. (SY 23-24 #85)
Motion by Matt Sullivan, second by Kathryn Zajicek.
Final Resolution: Motion Carried
Yea: Carmen Caraco, Harry Brooks, Kathryn Zajicek, Rebecca Cozzocrea, Carolyn Wilcox, Matt Sulliva
TREASURER’S REPORT
Recommend the Board approve the Treasurer’s Report for the period of October 1, 2023 through October 31, 2023. (SY 23-24 #86)
Motion by Matt Sullivan, second by Kathryn Zajicek.
Final Resolution: Motion Carried
Yea: Carmen Caraco, Harry Brooks, Kathryn Zajicek, Rebecca Cozzocrea, Carolyn Wilcox, Matt Sullivan
EXTRA CLASS REPORT
Resolution: Recommend the Board approve the November 2023 Extra Class Reports as submitted. (SY 23-24 #87)
Motion by Matt Sullivan, second by Kathryn Zajicek.
Final Resolution: Motion Carried
Yea: Carmen Caraco, Harry Brooks, Kathryn Zajicek, Rebecca Cozzocrea, Carolyn Wilcox, Matt Sullivan
ITEMS TO BE DECLARED SALVAGE
Recommend the Board approve the items for salvage as listed on the Chief Financial Officer’s memorandum dated December 6, 2023. (SY 23-24 #88)
Motion by Matt Sullivan, second by Kathryn Zajicek.
Final Resolution: Motion Carried
Yea: Carmen Caraco, Harry Brooks, Kathryn Zajicek, Rebecca Cozzocrea, Carolyn Wilcox, Matt Sullivan
RESOLUTION TO TERMINATE CONTRACT WITH CONVERGEONE
Recommend the Board approve the following resolution to terminate the contract with ConvergeOne:
WHEREAS, the BOCES issued RFP 21-02 in January 2021, titled E-Rate 470 Upgrade Network Infrastructure: Switches, Cabling and Configuration (the “RFP”);
WHEREAS, the work covered by the RFP consisted of a two phased project: Phase 1 to run from July 1, 2021, through August 30, 2021; and Phase 2 to run from July 1, 2022, through August 30, 2022;
WHEREAS, the BOCES awarded a contract to ConvergeOne in response to its proposal to the RFP ON February 24, 2021; and
WHEREAS, ConvergeOne failed to complete its work on Phase 1 of the project in accordance with the schedule set forth above in the RFP, and it has failed to complete its work on Phase 2 of the project although the date for completion set forth above has passed.
NOW, THEREFORE, BE IT RESOLVED THAT upon the recommendation of the District Superintendent, the Board terminates the contract it entered into with ConvergeOne pursuant to the RFP effective on the date of this resolution.
Motion by Matt Sullivan, second by Kathryn Zajicek.
Final Resolution: Motion Carried
Yea: Carmen Caraco, Harry Brooks, Kathryn Zajicek, Rebecca Cozzocrea, Carolyn Wilcox, Matt Sullivan
APPOINTMENT OF DEPUTY EXTRA CLASS FACULTY AUDITOR
Recommend the Board appoint Jayette Miller as the Deputy Extra Class Faculty Auditor for the 2023-24 school year. (SY 23-24 #89)
Motion by Matt Sullivan, second by Kathryn Zajicek.
Final Resolution: Motion Carried
Yea: Carmen Caraco, Harry Brooks, Kathryn Zajicek, Rebecca Cozzocrea, Carolyn Wilcox, Matt Sullivan
PTECH and Ag-PTECH – FMRCC CONTRACTS 2024
Recommend that the Board authorize the District Superintendent to execute the Contract for the Administration of PTECH and Pathway Program and the Contract for Administration of Ag-PTECH Program by and between HFM BOCES and the Fulton-Montgomery Regional Chamber of Commerce effective January 1, 2024 through December 31, 2024. (SY 23-24 #90, #91)
Motion by Matt Sullivan, second by Kathryn Zajicek.
Final Resolution: Motion Carried
Yea: Carmen Caraco, Harry Brooks, Kathryn Zajicek, Rebecca Cozzocrea, Carolyn Wilcox, Matt Sullivan
RESOLUTION – ERIE I BOCES
Recommend the Board approve the attached Resolution of Board of Education to consent to jointly enter into an agreement for the 2023-2024 fiscal year, for the software/learning packages and licensing listed in the resolution. (SY 23-24 #92)
Motion by Matt Sullivan, second by Kathryn Zajicek.
Final Resolution: Motion Carried
Yea: Carmen Caraco, Harry Brooks, Kathryn Zajicek, Rebecca Cozzocrea, Carolyn Wilcox, Matt Sullivan
RFB-24-01 EXTENSION STUDENT TRANSPORTATION SERVICES
Pursuant to the competitive bidding process, it is recommended the Board extend the BOCES Student Transportation Services recommendation through June 30. 2024 in accordance with and subject to the provisions of the BOCES Bid Number: 24-01 as noted by memorandum from the Purchasing Official in the following area:
RFB 24-01 Student Transportation Services – STA of New York Inc., 50 Venner Road, Amsterdam, NY 12010 (SY 23-24 # 93)
Motion by Matt Sullivan, second by Kathryn Zajicek.
Final Resolution: Motion Carried
Yea: Carmen Caraco, Harry Brooks, Kathryn Zajicek, Rebecca Cozzocrea, Carolyn Wilcox, Matt Sullivan
RFB 24-07 STUDENT TRANSPORTATION SERVICES
Resolution: Pursuant to the competitive bidding process, it is recommended the Board approves the BOCES Student Transportation Services recommendation from January 1, 2024 through June 30, 2024 in accordance with and subject to the provisions of the BOCES Bid Number: 24-07 as noted by memorandum from the Purchasing Official in the following area:
RFB 24-07 Student Transportation Services – STA of New York Inc., 50 Venner Road, Amsterdam, NY 12010 (SY 23-24 # 94 #94B)
Motion by Matt Sullivan, second by Kathryn Zajicek.
Final Resolution: Motion Carried
Yea: Carmen Caraco, Harry Brooks, Kathryn Zajicek, Rebecca Cozzocrea, Carolyn Wilcox, Matt Sullivan
DREAM CONSORTIUM
Recommend the Board approve the Resolution of Board of Education Cooperative Bidding of Databases, Research Tools, E-Books, Automation and Media for use in School Library Systems “Dream Consortium” for the 2024-2025 school year. (SY 23-24 #95)
Motion by Matt Sullivan, second by Kathryn Zajicek.
Final Resolution: Motion Carried
Yea: Carmen Caraco, Harry Brooks, Kathryn Zajicek, Rebecca Cozzocrea, Carolyn Wilcox, Matt Sullivan
OTHER BUSINESS
POLICY FIRST READINGS
Recommend the Board accept policy #7068 Limitations on the Use of Timeout Rooms and Physical Restraints as a first reading, accept revised policy #8300 as a first reading and delete policy #1103 Use of Time Out Rooms. (SY 23-24 #96, #97, #98)
Motion by Carmen Caraco, second by Carolyn Wilcox.
Final Resolution: Motion Carried
Yea: Carmen Caraco, Harry Brooks, Kathryn Zajicek, Rebecca Cozzocrea, Carolyn Wilcox, Matt Sullivan
TRANSFER OF REGIONAL TRANSPORTATION
Recommend the Board approve the resolution below to transfer HFM BOCES Regional Transportation Service and staff listed to the Greater Johnstown School District and the Gloversville Enlarged School District effective July 1, 2024:
BE IT RESOLVED, that the Hamilton-Fulton-Montgomery Board of Cooperative Educational Services hereby directs a transfer of its Regional Transportation Service Automotive Mechanic; Bus Driver; Bus Driver Trainer; Bus Driver/Custodial Worker; Bus Driver Dispatcher; School Bus Attendant; Transportation Assistant; and Transportation Coordinator Functions, from the HFM BOCES to the Greater Johnstown and Gloversville Enlarged School Districts, effective July 1, 2024. The HFM BOCES directs the appropriate staff to notify the effected members of their rights under the Civil Service Law pursuant to this transfer of functions.
Motion by Kathryn Zajicek, second by Matt Sullivan.
Final Resolution: Motion Carried
Yea: Carmen Caraco, Harry Brooks, Kathryn Zajicek, Rebecca Cozzocrea, Carolyn Wilcox, Matt Sullivan
ADULT LITERACY PROGRAM MODIFICATION APPROVAL
Recommend the Board approve an Adult Literacy and Corrections Education pre-occupational education Paraprofessional/Teacher Aide Training Program modification to adjust the hours of training from 20 hours to 30 hours of training. (SY 23-24 #99)
Motion by Rebecca Cozzocrea, second by Carolyn Wilcox.
Final Resolution: Motion Carried
Yea: Carmen Caraco, Harry Brooks, Kathryn Zajicek, Rebecca Cozzocrea, Carolyn Wilcox, Matt Sullivan
MOU SUNY NEW PALTZ
Recommend the Board authorize the District Superintendent to execute the Memorandum of Understanding by and between SUNY New Paltz and HFM BOCES to provide SUNY New Paltz’s Science of Reading Fundamentals as an on-line, non-credit micro-credential course. (SY 23-24 #100)
Motion by Kathryn Zajicek, second by Rebecca Cozzocrea.
Final Resolution: Motion Carried
Yea: Carmen Caraco, Harry Brooks, Kathryn Zajicek, Rebecca Cozzocrea, Carolyn Wilcox, Matt Sullivan
BOARD MEMBER REPORTS AND/OR COMMENTS
None
FUTURE MEETINGS
January 31, 2023 – Regular Board Meeting 5:00pm, HFM BOCES Board Room
ADJOURNMENT
Motion to adjourn the meeting at 6:14pm
Motion by Kathryn Zajicek, second by Matt Sullivan.
Final Resolution: Motion Carried
Yea: Carmen Caraco, Harry Brooks, Kathryn Zajicek, Rebecca Cozzocrea, Carolyn Wilcox, Matt Sullivan
