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HFM BOCES School Library System Coordinated Cooperative Collection Development Plan


Coordinated cooperative collection development, as defined by the ALA’s A Guide to Coordinated and Cooperative Collection Development among Libraries, is “Cooperation, coordination or sharing in the development and management of collections by two or more libraries making an agreement for this purpose”. Collection development and management is “The process of acquiring materials, developing collections, managing the growth and maintenance of collections in a cost-and-user beneficial way. The functions of collection planning, analysis or evaluation, selection, effective procurement of materials, review of collections for preservation, storage, discard, and other functions designed to make library collection as useful and effective as possible, are included.”


To coordinate the collection development and the timely access of interlibrary loan materials of School Library System media centers expressly for improved and increased access to information.


Each member will:

  1. Continue to acquire a balanced collection of materials
  2. Use a collection analysis tool which is designed to determine subject area strengths.
  3. Continue to develop his/her collection along the system-designated area(s) of specialization.
  4. Submit cataloging information for new acquisitions and withdrawals to the Union Catalog database.
  5. Make the collection accessible to facilitate the dissemination of these materials through interlibrary loan in a timely manner.


All participants in the Hamilton-Fulton-Montgomery School Library System are included.

Funding for areas of specialization will come from the regular operating materials budget of the participants. (10% is a suggested amount.) Individual schools may, however, designate additional money for this purpose.

When possible, supplemental funding grants through the Hamilton-Fulton-Montgomery School Library System will be available towards CCCD purchases.

The ICAD Committee will:

  • Monitor collection strengths to insure that collections are current in relation to school curricula and NYS Standards.
  • Propose and review policies and procedures for media center coordination and development: for example, weeding collections and submission of cataloging information for database entry.
  • Recommend to the Council specific expenditures of SLS grant and HFM COSER monies to:
    • Promote technological advancements which support more timely access to materials in all collections.
    • Support collection development.
  • Monitor the accessibility and timeliness of ILL and continue to suggest or provide better means of doing so.
  • Coordinate with other HFM SLS committees.

The SLS and the ICAD Committee will:

  1. Establish a Coordinated Cooperative Collection Development Long Range Plan in support of its mission statement.
  2. Apprise the SLS System Director of future needs for Coordinated Cooperative Collection Development funding.
  3. Recommend to the Council Coordinated Cooperative Collection Development SLS grant awards to member libraries.
  4. Annually assess the effectiveness of collection development in subject area(s) of specialization and review requests for changes based upon the NYS Standards and the needs of the individual schools.
  5. Publish a list of areas of specialization.
  6. Recommend workshops to further interlibrary coordination and development.
  7. Encourage positive public relations with administrators via written and verbal correspondence.

This plan is subject to review and amendment.