IMPORTANT: Please examine your first few paychecks carefully and report any discrepancies to the Business Office.
Attendance
All absences (both chargeable and non-chargeable to accumulated time) must be entered into AESOP by logging into the system at https://www.frontlineeducation.com/SignIn or calling 1-800-942-3767. Absences must be entered no later than one hour before your designated start of work time. If an unusual circumstance arises and you are not able to input your absence, call your division’s secretarial support staff. Attendance will be monitored daily and verified by each division.
College or Inservice Credit
If you are planning to earn college credits, please fill out a salary credit application form, obtain your supervisor’s signature and submit it to the Deputy Superintendent’s office.
Disposal/Transfer of Equipment
Equipment cannot be disposed of without the approval of the Chief Financial Officer and the Board. Equipment cannot be moved to another location without notifying the Business Office. Please fill out a disposal/transfer form and submit it to the Business Office. Our local auditors, as well as the State auditors, require that all equipment is accounted for in our inventory system and that we are able to locate each item at any given time.
Extra Class Money
Please do not leave money in your classroom. It must be locked in the office safe and turned in to the Business Office on a daily basis. Please contact Jayette Miller, Extra Class Treasurer, with any questions.
Insurance/AFLAC
The open enrollment period for any of the AFLAC insurances is June. Please contact our representative, Michelle Nolan, (518-330-9463) before the end of June if you wish to enroll.
Regular Monthly Mileage
Mileage claims must be submitted by the end of each month using the Board approved mileage chart for standardized mileages. A MapQuest map must be attached for locations not listed on the mileage chart. Documentation, whenever possible, is required for each mileage claim. Documentation may be a meeting agenda, e-mail confirmation, copy of flyer, copy of meeting notes, etc. Please make sure confidential information is blocked out.
Conference Mileage
Conference mileage must be claimed on a Conference Expense Form, not on the regular monthly mileage form. Please attach a MapQuest map, as well as a conference agenda or other documentation to your claim form (see above).
Payroll
Please review your first few paychecks and report any discrepancies to the Business Office immediately. (Please verify address, deductions, retirement, and direct deposit(s))
Payroll/Mileage Checks
All payroll and mileage/reimbursement checks must be cashed within 60 days. After that time, our bank will no longer honor them.
Receiving Supplies
Whenever you receive supplies or materials, including partial orders, you must sign and return the yellow receiving purchase order copy to the Business Office. Payment to vendors cannot be submitted until the yellow purchase order copy is received.
Retirement
Notices of intent to retire must be submitted as per your bargaining unit contract.
Retirement Investments
All employees are eligible to participate in HFM BOCES’ 403(b) and/or 457 Plan. Please see the 403(b) Universal Availability Notice, which is posted on www.hfmboces.org, for more information. Please ask Jayette Miller for more information on the 457 Plan.
TradeCheck Plan (CP+PLUS)
The open enrollment period for the employee tax savings plan is June. Please contact Jayette Miller before the end of June if you wish to enroll.
Please contact the Business Office (518-736-4310) with any questions.
