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HFM BOCES School Library System Meeting Minutes

HFM BOCES School Library System
Council and Communications Coordinators Meeting
October 6, 2016

Click here to download minutes in PDF format


Carla Bengle-Mackey, Deborah Booth, Terri Brown, Tariyka Chaulk, JoMarie DiTata, Mary Donohue, Dawn Frank, Kathleen Gundrum, Megan Hallenbeck, Mary Harrington, Karen Johnson, Tammy Jones, Lore Mead, Karen Pelletier, Christine Suhr, Eric Trahan, Edie Willcox, Dr. Halley Zanconato


Cornelius Bradt, Kathryn Bradt, Sheila Crouse, Sharon Flichtbeil, Florence Glasser, Audrey Maldonado, Dylan Thomarie

Introductions – JoMarie DiTata

Everyone introduced themselves.

Guest Speaker – Edie Willcox

Mary Donohue – FMCC Evans Library Director

“Financial Literacy”

FMCC received a large grant to create and disperse materials and programming.  They worked with Amsterdam, Johnstown and Gloversville.

A website has been created thru FMCC.  It includes a Power Point presentation with an overview that can be used with classes.  Each of 4 sections has video as well.  There is also lesson plan material in Excel and Google Sheets and a glossary.  There are lots of good links and lesson plans by age (High School, Elementary) along with assessments.

FMCC faculty is available for presentations.

FMCC has lots of Public Relations materials.

You can get to the site through the FMCC College site.

This will continue beyond the grant time.  Some of the topics are: credit, investments, etc.

Library Automation Update – Edie Willcox

We will be looking into a new circulation system again next year.  We will be asking for input on making choices like we did for Scholar and Horizon.

CDLC Update – Kathy Gundrum

Sheets were passed out regarding Electronic Interlibrary Loans

CDLC works with Digital Heritage to provide local primary sources.

FMCC Update – Mary Donohue

FMCC is working on getting the historical photos onto the Digital Heritage site.

“College in the High School” has expanded a lot!  There are many high schools participating.

MVLS Update – Eric Trahan

There is a new electronic resource “Bean Stack” which is a way for kids to keep track of what they read and get recommendations.  You need to establish an account first.

2016-2017 Budget – Deb Booth

Specific numbers for the budget were presented.  It reflects a 4% increase.

SLS Evaluation – Edie Willcox

Most liked the workshops offered.  They also liked the communication between SLMS.

Thanks for the input on future workshops.  It looks like what’s wanted is more of the same – well known presenters, Polly and best practices.

Common Core is making differences in how things are done but less is happening with collaboration.

There is more use of the union catalog for ILL.

ILL ranked up there with database buys.  The winner was the courier service.

Thank you for such thoughtful input on services wanted, how we can help and what workshops you’d like to see.  They were the best replies yet!

Annual Report – Deb Booth

There was a motion to accept the Annual Report as presented made by Megan Hallenbeck.  The motion was seconded by Carla Bengle-Mackey.  The Annual Report was unanimously approved.

Summer 2016 Workshop – Deb Booth

Books, Books, Books

AM – Print books.  This was extremely well received.

PM – E-book presentations followed by a Share Fair.  This was well received also.

4 Systems Workshop – Deb Booth

December 9, 2016 – Text Sets

May 17, 2017 – Librarians as Leaders

More information to follow.

E-books – Edie Willcox

We’ve just added hundreds of ebooks to our SLS collection, bringing the total up to 630.  They are mostly aimed at Elementary/Middle School.  You can search for them by “electronic resource”.  There are quite a few in Spanish.  They were purchased from Fable Learning.

We are working on directions sheets and getting them into the IRC catalog.

ICAD – Dawn Frank

This year will be Middle School/High School.  Please email Deb, Edie, Dawn or Mary VanPatten with possible topics please.

Long Range Planning – Deb Booth

Next meeting to be held 1/20/17.

We need committee members and a chairperson.  We would like 1 elementary, 1 middle school and 1 high school represented.

Halley Zanconato will represent elementary school.

Megan Hallenbeck will represent middle school.

Christine Suhr will represent high school.

Member Plan – Deb Booth

We are looking for new members from elementary, middle school and high school.

Carla Bengle-Mackey volunteered to represent High School.

Lore Mead volunteered to represent Middle School.

Karen Johnson volunteered to join.

Other Business –  JoMarie DiTata

For Title 1 Schools – Open E-Books can create accounts for all students.  Baker and Taylor hosts the software.  The students need the free app to use the program.

Lore Mead will share a Google Docs Document to keep library stats better.

Upcoming Dates – JoMarie DiTata

Council: 12/14/16; 3/9/17 & 4/27/17

Communication Coordinators: 3/9/17

TeenReaderCon:  October 22, 2016

Teen Read Week:  October 9 – 15, 2016

NYLA (Saratoga Springs)  Nov. 2-5, 2016

4 System Workshop  12/9/16 & 5/17/17

ICAD 11/18/16

Media Literacy Week:  October 31 – November 4, 2016


Motion to adjourn was made by Christine Suhr and seconded by Megan Hallenbeck.