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HFM BOCES School Library System Evaluation Survey Summary

Click here to download a printer-friendly SLS survey summary

Please use the survey below to assess the School Library System’s service during the 2018-2019 school year.  Although the State Education Department will receive a summary of the evaluation results, the SLS will use the survey results to inform our decisions for Professional Development, purchases, and communication in the future.

Schools Participating:  AHS, AMC, AWB, AWT, BPI, BPM, BPTLC, CEJ, ECS, FFS, FPE, FPH, GEM, GHS, JGE, JPA, NCS, SMI, WCS, WUS

Please complete this survey by Friday, June 7, 2019.

Completing this form should take approximately 20 minutes.

Cooperative Collection Development (CCD) Plan

Interlibrary Coordination and Development (ICAD) is a program whose purpose is to “enhance academic library collections thereby strengthening regional collections that are available via resource sharing.”  Every year the SLS receives a small amount of money that is given to districts to spend on materials that can be interlibrary loaned to all other member school libraries.  These amounts are not allocated to every library every year but are alternated between secondary and elementary libraries.  These funds are intended to be used for each school to enhance a designated concentration area of their collection.

1. How familiar are you with the CCD Plan?

Not at all familiar – 6
Somewhat familiar – 12
Extremely familiar – 6

2.  Are you aware of your concentration area?

Not at all aware – 8
Somewhat aware – 12
Extremely aware – 4

Union and Online Catalog

3.  How would you rate the SLS in its support of your requests to:

Upload item records:

Very dissatisfied – 1
Dissatisfied – 0
Unsure – 3
Satisfied – 3
Very satisfied – 17

Modify item records:

Very dissatisfied – 1
Dissatisfied – 0
Unsure- 5
Satisfied – 5
Very satisfied – 14

Delete item records:

Very dissatisfied – 1
Dissatisfied -0
Unsure – 6
Satisfied – 3
Very satisfied – 14

4.  Are you aware of the policies and procedures for:

Uploading item records:

Not at all aware – 1
Somewhat aware – 10
Extremely aware – 13
Modifying item records:
Not at all aware – 1
Somewhat aware – 13
Extremely aware – 10

Deleting item records:

Not at all aware – 0
Somewhat aware – 13
Extremely aware – 11

Interlibrary Loan (ILL)

Interlibrary Loan is a service whereby a patron of one library can borrow books, DVDs, music, etc. that are owned by another library.

5.  How familiar are you with the policies and procedure in the ILL Handbook?

Not at all familiar – 1
Somewhat familiar – 14
Extremely familiar – 9

6.  Did you send or receive resources through ILL (not the Instructional Resource Center – IRC) during the 2018-2019 school year?

No – 0
Yes – 24

7.  How would you rate the SLS in its support of your requests for ILL?

Not at all satisfied – 0
Somewhat dissatisfied – 0
Satisfied – 0
Somewhat satisfied – 1
Extremely satisfied – 23

8.  What is the level of difficulty for sending items for ILL?

Very Difficult – 1
Somewhat Difficult – 0
Difficult – 2
Easy – 4
Very Easy – 17

9.  What is the level of difficulty for requesting items for ILL?

Very Difficult – 0
Somewhat Difficult – 0
Difficult – 1
Easy – 6
Very Easy – 17

10.  How satisfied are you with the HFM SLS Union Catalog when completing ILL?

Not at all satisfied – 0
Somewhat dissatisfied – 0
Satisfied – 2
Somewhat satisfied – 8
Extremely satisfied – 14

11.  How satisfied are you with the promotion of Interlibrary Loan?

Not at all satisfied – 0
Somewhat dissatisfied – 0
Satisfied – 2
Somewhat satisfied – 10
Extremely satisfied – 13

Digital Collections Access

12.  How familiar are you with the digital resources provided by the SLS?

TeachingBooks.net:

Not at all familiar – 1
Somewhat familiar – 17
Extremely familiar – 6

Awesome Stories:

Not at all familiar – 6
Somewhat familiar – 18
Extremely familiar – 0

Noodle Tools:

Not at all familiar – 1
Somewhat familiar – 12
Extremely familiar – 11

Infobase eBooks:

Not at all familiar – 6
Somewhat familiar – 17
Extremely familiar – 1

Special Client Groups

13.  How familiar are you with accessing information using the following:

HFM BOCES Website:

Not at all familiar – 1
Somewhat familiar – 13
Extremely familiar – 10

SLS Blog:

Not at all familiar – 9
Somewhat familiar – 13
Extremely familiar – 2

Professional Development and Training

14.  What professional development opportunities can we provide during the 2019-2020 school year?

Video editing, strategies to encourage Student Voice
New technologies, following copyright laws in our schools
Horizon update
Inquiry project development
Keeping up with the latest technology and books
An elementary (especially K-2) sharing of research projects that work well and online sources used for the projects (I use pebble go and some other random sites I find, but would like to know if there’s other reputable places to look for the early age) and the process taken with these projects since we typically see students once a week – reliable and useful online sites and tech to incorporate into lessons and activities.
Elementary level Prek – 1st 10-15 min (max) library lessons
I would like more information on collaboration
Sharing our best practices; cool tools for school
Best practices, maker spaces
Redesigning the library for the 21st century
Video editing workshops (green screen practice), boosting literacy skills in building, programming to encourage reading
Workshops that update us on new technologies, concepts and collections
Flip grid
Digital citizenship curriculum work, policy creation to be BOE approved at the district level
Noodle tools overview including the more advanced features: Polly Farrington esque web resources update (free tools you can use)
PD for Teaching Assistants running the library/classes
Information literacy instruction strategies/techniques
Info on how Bluecloud system works, and what our individual roles are to keep the catalog properly maintained
Training on making webcasts/screencasts tutorials for catalog use by students that could be shown to dedicated school library classes or classes visiting the school library

15.  Which times for professional development work best for you?

Full day – 15
Half day – 13
After school – 6
Summer – 7

16.  Would you be interested in presenting at a workshop?

Yes – 2
No – 14
Maybe – 8

17.  Topics you would like to present:

Video editing
Collaborative projects – battle of the books
Great books shared inquiry discussion groups (if there is interest)
Information from the NYLA Leadership Institute 2019
ISTE Standards alignment with AASL and NextGen

18.  How familiar are you with our librarian shadowing program?

Not at all familiar – 2
Somewhat familiar – 12
Extremely familiar – 10

19.  Did you participate in the shadowing program during the 2018-2019 school year?

Yes – 4
No – 20

20.  If so, how helpful was the experience?

Not helpful at all – 0
Somewhat helpful – 0
Helpful – 0
Very helpful – 4

21.  Do you have any suggestions for improvement?

I was not aware of the program, but did job shadow for my coursework.
Create a calendar where librarians can mark days they are NOT available for the shadowing program to make scheduling easier

Consulting and Development Services

22.  How satisfied are you with the support provided by the SLS with library-related issues (not Horizon)?

Not at all satisfied – 0
Somewhat dissatisfied – 0
Satisfied – 2
Somewhat satisfied – 0
Extremely satisfied – 17

23.  What could we do better?

Coordinated Services for Members
We need to explore and do more with apps.  Perhaps ebooks apps
Nothing, the SLS support is amazing!
Coordinated time for collaboration
Too many districts have an insufficient number of librarians to service their entire districts, suggesting that administrators are not educated in the value of these positions
We need to look at apps for our ebooks.
Post hours you can be reached – I get confused because they are different than school hours and you all work different hours

24.  How would you rate the importance of each of these services?

Regional Databases:

Not at all important – 0
Slightly important – 1
Neither Important nor Unimportant – 1
Moderately Important – 3
Extremely Important – 19

Professional Journal Sharing:

Not at all important – 3
Slightly important – 1
Neither Important nor Unimportant – 4
Moderately Important – 1
Extremely Important – 15

Regional eBook Collection:

Not at all important – 1
Slightly important – 0
Neither Important nor Unimportant – 4
Moderately Important – 9
Extremely Important – 10

25.  How satisfied are you with the support you receive for issues regarding Horizon?

Not at all satisfied – 1
Somewhat dissatisfied – 0
Satisfied – 3
Somewhat Satisfied – 7
Very Satisfied – 13

Awareness and Advocacy

26.  Do you participate in advocacy for library programs at a local, state, or national level?

Yes – 18
No – 6

27.  How do you promote your library to your school community?

Twitter sending articles to our people who do publicity
Collaboration with teachers, contests, Battle of the Books, Morning show & Daily Announcements, Involvement in school PBIS activities, support curriculum
Book Fair, open house tour, principal read alouds
I manage my school webpage and have my own library page
Through letters home and volunteers allowed in
Daily conversations and interaction, role modeling love for library, morning color club and reading at recess, bus wait time, etc.
I summarize activities for our monthly newsletter.
Talk and email teachers and staff; work with PTO, talk with administrators
Website, Book Fairs, Reading programs
Book Fair
Email
District web page news articles, meetings and joint projects/teaching
Writing letters
Collaboration with teachers, ILL for staff and students, talk up IRC kits and books
Web presence, bulletin boards, announcements, contests/programs
Website and Facebook posts, emails
Book fair invitation; send home resource sheets (database info, etc.)
Emails to parents, hallway displays and signage, book giveaways, writing contests, reading logs sent home, shelving contests for student helpers advertised, meetings and collaboration with public library and youth center, community-focused outreach projects by library students in 7th and 8th grades, etc.

28.  Are your administrators and teachers aware of the SLS and what it offers?

Yes – 17
No – 0
Not sure – 7

29.  What could we do to increase awareness?

Keep training librarians on how to use the resources offered
I’m not sure they know what I do
Come to one of our conference days
This might already exist and I apologize if it does and I’m unaware, but maybe a flyer I could hand out to all teachers and/or briefly go over during a faculty meeting.  Or have presenters come in to a faculty meeting to briefly share.
I would like to have a presentation after a faculty meeting.
I’ve been reminding staff that we have the IRC and forwarding workshop materials, but many seem to have lost touch with these offerings.  You might want to show them off on a regional in-service day.
Visits with actual sample for faculty to see, touch
Perhaps a short faculty meeting presentation
PDF guides explaining ILL

One page flyers instead of brochures, each flyer on separate topic to be given out at key points in the year in mailboxes and also digital version to share through Cloud service, possibly through Google Classroom (or Office365 if the district used that instead)

Communication Among Members

30.  How familiar are you with the role of the Communication Coordinator?

Not at all familiar – 4
Somewhat familiar – 8
Extremely familiar – 12

31.  Are you aware of who your Communication Coordinator is?

Yes – 17
No – 4
Not sure – 2

32.  How satisfied are you with the dissemination of information from your Communication Coordinator to you?

Very dissatisfied – 1
Somewhat dissatisfied – 0
Satisfied – 5
Somewhat satisfied – 4
Very satisfied – 13

33.  How satisfied are you with how the SLS disseminates information from the State Education to you?

Very dissatisfied – 0
Somewhat dissatisfied – 0
Satisfied – 2
Somewhat satisfied – 6
Very satisfied – 16

34.  Which forms of communication do you find most effective for receiving communication?

Mail – 7
Phone – 5
Email – 24
Listserv – 7
Website – 4

35.  Which forms of communication do you find most effective for sending communication?

Mail – 5
Phone – 5
Email – 23
Listserv – 2
Website – 1

Collaborative Efforts with Other Library Systems

36.  Did you attend any CapRegion, Questar or WSWHE BOCES professional development during the 2018-2019 school year?

Yes – 16
No – 8

37.  If so, which did you attend?

New AASL Standards – 7
4 Systems Workshop with Donalyn Miller – 4
Spring SLS Workshop – 2
Fall SLS Makerspace Workshop – 4
DASA
Secondary Librarians Meetings

38.  Overall, how would you rate the workshops you attended?

Not at all satisfied – 0
Somewhat dissatisfied – 0
Satisfied – 1
Somewhat satisfied – 2
Extremely satisfied – 14

39.  Did you attend any CDLC professional development during the 2018-2019 school year?

Yes – 3
No – 20

40.  If so, which did you attend?

High School to College Transition Meetings

41.  Overall, how would you rate the workshops you attended?

Not at all satisfied – 0
Somewhat dissatisfied – 0
Satisfied – 0
Somewhat satisfied – 3
Extremely satisfied – 7

Additional Information

42.  Do you have any additional information you’d like to share that was not covered in this survey?

I teach at one school and administer both libraries
I am very grateful for the support that I have received from the SLS.  As a first year librarian, they offered a tremendous amount of support.  The majority of the training that I received for my new position was offered by the SLS.
Electronic ILL would be more helpful; contracting with another SLS to alleviate the cost in order to get the best circulation system, Horizon is good but I understand that Destiny is even better.
SLS staff does a great job with the ILL tools they do have so I would not want the limitations of this form to reflect negatively on their efforts, but Horizon does not support placing electronic ILL requests thereby forcing us to use slower methods.  Also, despite the Communications Coordinator title, many do not seem to be aware of the responsibility to share the information they are given in meetings and some don’t even attend them.  It might be a good idea to open up the meetings to any librarian interested in attending them and not tie this role to one individual.

43.  Name

44.  School

45.  Job Title

School librarian – 5

Media Specialist – 7

Teacher in the media center

Teacher/Library Aide

Director of Instructional Technology and Media Specialist

Library Media Specialist and Tech Integration Specialist

46.  Grade Levels

PreK-1

PreK-2

PreK-5

PreK-6

PreK-8 – 2

PreK-12

K-5

K-12

2-3

3-8

6-8 – 2

7-12

9-12 – 2

47.  In how many buildings are you assigned to teach?

One – 16
Two – 4

48.  Are you a full-time or part-time employee?

Full time – 22
Part time – 1
Other – 0

49.  Do you have a fixed or flexible schedule?

Fixed – 9
Flexible – 9
Other

My classes are fixed but my maker space times are flexible around the fixed schedule
Limited flexibility within a fixed frame
Fixed for elementary and flexible for MS/HS
May be more fixed next year because of shortage of technology teachers.
Fixed MS classes, though flexible with being able to switch with TA to work collaboratively with others

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