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HFM BOCES School Library System Council Meeting Minutes December 13, 2017

PRESENT:  Kristi Beedon, Carla Bengle-Mackey, Deb Booth, Cornelius Bradt, Karen Johnson, Tammy Jones, Christine Suhr, Dan Towne, Eric Trahan, Edie Willcox, Halley Zanconato

ABSENT: Tariyka Chaulk, Kathy Gundrum

Library Automation Update: Edie Willcox

Horizon updates are coming soon! These will include things that you have requested.

CDLC Update: Deb Booth
Regional Collections:

An Update Status button and the eForm Request Log have been added to the CDLC ILL eForm. The Update Status button must be used to notify if a request can be filled or not. The eForm Request Log offers brief details of requests and is a simple way to track and update requests. If there are any questions, please contact Emily Wager.

You can issue Direct Access Programs (DAP) cards to your faculty and students as needed by contacting the SLS.

CDLC will be offering grants for libraries to catalog and digitize their collections. Applications will be sent in early January.

NYS Historical Newspapers recently published Troy Public Library’s Lansingburgh Gazette and Lansingburgh State Gazette and Pember Library’s Granville Sentinel. This is a free database that can be accessed along with digital collections on NYHeritage.

CDLC is coordinating an Erie Canal exhibit which has been at Gloversville and Amsterdam Libraries.

Local Connections:

CDLC and UHLS will co-sponsor a Getting Ready for Advocacy Day program with NYLA on Feb. 15th. Library Advocacy Day is Feb. 28th in Albany.

The Resource Sharing Symposium is April 27, 2018 at Guilderland Public Library.

The CDLC Annual meeting is May 10, 2018 at Shaker Ridge County Club.

CDLC interest groups are open to all – visit their website for a schedule of upcoming meetings. Stay in touch with CDLC by subscribing to their newsletter on

FMCC Update: Dan Towne

FMCC is partnering with the Elizabeth Cady Stanton Hometown Association.  They are looking for additional electronic/web resources to incorporate regarding women’s rights and historical databases that may already be in use.

They are starting to partner with more P-TECH programs.  Are there any suggestions about what the high schools would like?

“College in the High School” – They are refining the FMCC role for upcoming students. Tours are available and are being done.

MVLS Update: Eric Trahan

Radio Frequency ID (RFID) is being used in 3 libraries.

Schenectady is doing self-checkout.

E-Resources are growing a LOT! Especially for popular items.

November Workshop: Edie Willcox

We are still waiting to hear about a re-scheduling.  We will keep everyone posted. If you were registered, you will still be registered.

ICAD: Karen Johnson

$130 minigrants were given to elementary schools.  The funds can be used for the purchase of books that support STEAM with an emphasis on Maker education.

Advocacy: Edie Willcox

Letters were written to the Governor and one NYS Senator or Representative requesting NYS Library Materials Aid be increased.

Continuing Education: Deb Booth

Deb asked if the librarians want a program in the spring if the Future Ready Libraries is rescheduled to the spring.

Other Business: Karen Johnson

None to report.

Upcoming Dates (Karen Johnson)

Advisory Council/Communication Coordinators: 3/8/18
Council: 4/26/18
Long Range Planning Committee:  1/26/18


Motion to adjourn made by Tammy Jones and seconded by Carla Bengle-Mackey.