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HFM BOCES School Library System Council and Communication Coordinator Meeting Minutes May 14, 2020

Present: Kristi Beedon, Carla Bengle-Mackey, Tariyka Chaulk, Sarah Cordts, Flo Glasser, Kathy Gundrum, Amber Smith, Christine Suhr, Eric Trahan, Mary VanPatten

Absent: Laura Campagna and Dan Towne

Capital District Library Council Update

  • CDLC is holding virtual meetings.
  • Check the CDLC website for more information

Fulton-Montgomery Community College

  • Nothing to report.

Mohawk Valley Library System Update

  • MVLS is providing Eresources and virtual events.
  • There has been lots of work going into reopening plans.

Interlibrary Coordination and Development Committee

  • The committee will meet on November 13, 2020.

Long Range Planning Committee

  • The committee will meet on January 22, 2021.

Interlibrary Loan Handbook Committee

  • Met virtually on Friday May 8th to continue discussing updates to the handbook.
  • Handbook changes are ready to be put to a vote.


  • Awards Luncheon
    • Both the 2020 and 2021 award recipients will be honored and receive their awards at the 2021 Awards Luncheon.
  • Council Membership for 2020/2021 School Year
    • Five council members’ terms have been extended 3 years until June 30, 2023.
  • Interlibrary Loan Handbook
    • Changes made by the committee were approved by all council members.
  • A request for professional development suggestions was posed to the group.
  • Meeting dates for the 2020-2021 school year were approved.
  • Preliminary budget approved by Council and budget details will be presented to Council at first Council meeting next Fall

Other Business

  • A request for summer 2020 virtual professional development was posed to the group.

Upcoming Dates

  • ICAD Committee Meeting: November 13, 2020
  • Long Range Planning Committee Meeting: Jan. 22, 2021
  • Council and Communication Coordinators Meeting: Sept 24 2020, Mar 4, 2021
  • Council Meeting: Dec 10 2020, May 13 2021