BOARD OF COOPERATIVE EDUCATIONAL SERVICES
Hamilton-Fulton-Montgomery Counties
Johnstown, NY 12095
Download Sept. 30, 2020 printer-friendly meeting minutes
DATE
September 30, 2020
PLACE
Meeting can be accessed via phone: Call: 1-646-992-2010 – Access Number: 173 616 4470.
KIND OF MEETING
Regular Monthly
MEMBERS PRESENT
James Beirlein, Harry Brooks, Carmen Caraco, John DeValve, Jean LaPorta, Gustavo Sacerio and Allan Turnbull
OTHERS PRESENT
David Ziskin, District Superintendent; Lorraine Hohenforst, Deputy Superintendent; Jay DeTraglia, Assistant Superintendent; Kathi Lewis, School Business Official; Aaron Flynn, Human Resources Manager; Jennifer Clear, Treasurer; Craig Clark, Communications Specialist; Ashley Onyon, Reporter with the Leader Herald and Christine Eaton, Clerk
CALL TO ORDER
President Brooks called the meeting to order at 5:00 p.m. followed by the Pledge of Allegiance.
APPROVAL OF AGENDA
Allan Turnbull made a motion, seconded by Jean LaPorta and unanimously carried to approve the agenda as presented and add any items introduced by unanimous vote.
AUDIT COMMITTEE
At 5:02 p.m. the Board convened the Audit Committee.
INDEPENDENT AUDIT REPORT PRESENTATION
Michael Rossi, Independent Auditor from West and Co., CPAs PC reviewed the 2019-20 Independent Audit with the Audit Committee.
ADJOURN AUDIT COMMITTEE
The Board adjourned the Audit Committee at 5:30 p.m.
APPROVAL OF MINUTES
Jean LaPorta made a motion, seconded by James Beirlein to approve the minutes of the August 17, 2020 Special Board meeting and the August 26, 2020 Regular Board Meeting. This motion was carried unanimously.
ASSISTANT SUPERINTENDENT’S REPORT
The Assistant Superintendent’s Report included:
► Partnership
► Advocacy
► Leadership
DEPUTY SUPERINTENDENT’S REPORT
The Assistant Superintendent’s Report included:
► Partnership
► Advocacy
► Leadership
DISTRICT SUPERINTENDENT’S REPORT
The District Superintendent’s Report included:
► Partnership
► Advocacy
► Leadership
PERSONNEL ITEMS
Upon the District Superintendent’s recommendation, the following personnel items were presented to the Board for acceptance or approval. All new appointments are contingent upon receipt of Employment Eligibility Verification form.
Resignations for Retirement
John DeValve made a motion, seconded by Allan Turnbull and unanimously carried to accept the following employees’ letters of intent to retire:
1. Craig Barker, Position: Head Custodial Worker/Bus Driver, Division: Operations (03/04/1991), Effective Date: 03/31/2021
2. Jose Gonzales, Position: Bus Driver , Division: Regional Transportation (03/14/2011), Effective Date: 06/30/2021
3. Diana Lindsley, Position: Senior Typist, Division: Adult Literacy (10/04/2010), Effective Date: 10/31/2020 (revised from 10/15/20)
4. Leslie Mykel, Position: Maintenance Mechanic, Division: Operations (08/02/1993), Effective Date: 04/30/2021
(SY 20-21 #89, 90, 91, 92)
Resignations
John DeValve made a motion, seconded by Allan Turnbull and unanimously carried to accept the following resignations:
1. Kealy Brunelle, Position: English as a Second Language Teacher, Division: Itinerant Services (09/01/2015), Effective Date: 09/29/20
2. Heather Dery, Position: Teacher Aide, Division: Special Ed (09/01/2014), 09/18/2020
3. Brian Garrity, Position: English Teacher to accept a Coordinator Of ADK position effective 10/01/2020, ADK (02/24/2014), Effective Date: 09/30/2020
4. Tamara Minicki, Position: Teacher Aide, Division: Special Ed (09/01/2020), Effective Date: 09/16/2020
5. Ashley Palmateer, Position: Teacher Aide to accept a School Monitor position effective 10/01/2020, Division: Special Ed Effective Date: (09/01/2020), 09/30/2020
6. Amanda Swart, Teacher Aide, Division: Special Education (09/01/2016), Effective Date: 08/31/2020
(SY 20-21 #93, 94, 95, 96, 97. 98)
Leave of Absence
John DeValve made a motion, seconded by Allan Turnbull and unanimously carried to accept the following leave of absence:
1. Michelle Abrams, Position: Senior Account Clerk, Division: Business Office (05/11/2015), Effective Date: 10/01/2020 -pending a probationary appointment to Deputy Treasurer (BOCES) position
(SY 20-21 #99)
Establish Positions
John DeValve made a motion, seconded by Allan Turnbull and unanimously carried to establish the following position:
1. Deputy Treasurer, Division: Business Office, Effective Date: 10/01/2020
Appointments Certified Teachers Part-time or Temporary
John DeValve made a motion, seconded by Allan Turnbull unanimously carried to appoint the following certified teacher part-time and/or temporary:
a. Name: Meghan Lemme, Appointment Type: Part-time, Title: ENL Teacher, Tenure Area: N/A, Salary: $43,226.00; Pro-rated to $27,232.38, Effective Date: 10/01/2020, Department: Itinerant Services, FTE: 0.7, Certification: English to Speakers of Other Languages – Emergency COVID 19
(SY 20-21 #100)
Appointments – Civil Service
John DeValve made a motion, seconded by Allan Turnbull and unanimously carried to approve the following Civil Service appointments:
a. Name: Stephanie Achzet, Appointment Type: Probationary, CS Title: Registered Professional Nurse (School), Probationary Term: 11/01/2020-10/30/2021, Salary: $43,058.00; pro-rated to $34,446.40, FTE: 1.0, Department: Special Education
b. Name: Ashley Palmateer, Appointment Type: Probationary, CS Title: School Monitor, Probationary Term: 10/01/2020-09/30/2021, Salary: $17,798.00; pro-rated to $16,018.20, FTE: 1.0, Department: Special Education
c. Name: Amanda Wemple, Appointment Type: Probationary, CS Title: Registered Professional Nurse (School), Probationary Term: 11/01/2020-10/31/2021, Salary: $40,245.00; pro-rated to $32,196.00, FTE: 1.0, Department: Special Education
d. Name: Michelle Abrams, Appointment Type: Provisional, CS Title: Deputy Treasurer (BOCES), Effective: 10/01/2020, Salary: $50,000; pro-rated to $37,500.03, FTE: 1.0, Department: Business Office
(SY 20-21 #101, 102, 103, 104)
All Other Appointments
John DeValve made a motion, seconded by Allan Turnbull and unanimously carried to approve the following all other appointments:
a. Recommend the Board approve the appointments of the substitutes listed below, with effective dates as noted. Employees are not eligible for benefits (health, dental, vision, long-term disability and life insurance).
School Bus Attendant – effective 09/11/2020
Lisa Albertin
(SY 20-21 #105)
b. Recommend the Board approve the appointments and re-appointments of staff listed below for the 2020-21 school year, with effective dates as noted. Employees are not eligible for benefits (health, dental, vision, long term disability and life insurance).
1. Aimme Fedullo, Division: CTE, Rate: $105.00 Per Diem, Term of Employment: 09/08/2020-06/30/2021, Not to Exceed: N/A, Position Category: Long-term Substitute
2. Pamela Hulbert, Division: Business Office, Rate: $31.00 Per Hour, Term of Employment: 10/01/2020-06/30/2021, Not to Exceed: N/A, Position Category: Casual Employee
(SY 20-21 #106, 107)
c. Appoint the following CTE Staff members to work additional hours of summer curriculum work for the period of August 1, 2020 to June 30, 2021 at a rate of $25.00 per hour. This will be in addition to the prior approved hours. The recommended additional hours and total hours are listed below:
Thomas Davis Additional Hours: 5, Total Hours: 45
Donald Lucas Additional Hours: 8, Total Hours: 48
d. Appoint the following employees listed below as mentors for the 2020-2021 school year effective July 1, 2020 to June 30, 2021. They will be paid no more than $1,000.00 for the school year depending on mentoring hours.
Michael DiMezza, Michael DiMezza, Tara Caraco, Daniel Salvagni, Kimberly Hale, Michelle Rice, Shannon Petrie, Julie Carroll, Jamie Sedal-Ammann, Kristen Michaels, Phil Schuyler, Michael Schell, Rebecca Skretkowicz, Ryan England, Daniella Murphym Michael Schell, Heather Haas, Anna Goderie, Jeanne Halloran
(SY 20-21 #109)
Amended Appointments
John DeValve made a motion, seconded by Allan Turnbull and unanimously carried to amend the following appointments:
Jessica Kirby-Barnes – Due to Civil Service requirements, we are amending Jessica Kirby-Barnes’ appointment as follows: Health and Safety Officer leave of absence to begin July 1, 2019 and her Health and Safety Supervisor provisional-promotional appointment will begin July 1, 2019. Salary remains the same. (SY 20-21 #110)
Brennan Haley – Physical Education Teacher with Special Education, amending his salary to $43,226.00 effective September 1, 2020. Mr. Haley was appointed at the August 26, 2020 with a salary of $43,630.00 which was the incorrect salary. (SY 20-21 #111)
Bridgett Olson – Account Clerk/Typist with PTECH, amending her salary to be $27,901.34 pro-rated to $24,413.70 effective August 18, 2020. Ms. Olsen was appointed at the August 17, 2020 Board meeting with a salary of $26,817.90. The pro-rated salary was the same. (SY 20-21 #112)
Shelby Somelofske – Long-term Substitute with Special Education, amending her appointment to a four-year probationary appointment to a Special Education Teacher with Special Education effective September 1, 2020 through August 31, 2024. Tenure area: Education of Children with Handicapping Conditions – General Special Education. (Tenure will be contingent upon achievement of effective or highly effective APPR ratings necessary to receive tenure throughout her probationary period, consistent with the requirements of Education Law Sections 3012, 3012-c, 3012-d). Salary: $43,226.00. Certification: Students with Disabilities (Grades 1-6) Emergency COVID-19. (SY 20-21 #113)
Natacha Robeson – Principal Account Clerk (BOCES) with the Business Office amending her appointment to be temporary effective August 10, 2020. Ms. Robeson was appointed at the July 29, 2020 Board meeting to a provisional appointment. (SY 20-21 #114)
Morgan Garcia – Part-time 0.3 FTE ENL Teacher with Itinerant Services, amending her July 29, 2020 appointment to a four-year probationary appointment to a 1.0 FTE ENL Teacher with Itinerant Services effective October 1, 2020 though September 30, 2024. Tenure area: English as a Second Language. (Tenure will be contingent upon achievement of effective or highly effective APPR ratings necessary to receive tenure throughout her probationary period, consistent with the requirements of Education Law Sections 3012, 3012-c, 3012-d). Salary: $50,673.00 pro-rated to $45,605.70. Certification: English to Speakers of Other Languages – Initial. (SY 20-21 #115)
Termination
John DeValve made a motion, seconded by Allan Turnbull and unanimously carried to terminate the following employee:
1. Linda Lauber, Position: Family and Consumer Science Teacher, Division: Special Education (09/01/2020), Effective Date: 09/01/2020
(SY 20-21 #116)
Miscellaneous Personnel Items
John DeValve made a motion, seconded by Allan Turnbull and unanimously carried to approve the following miscellaneous personnel item:
Addendum to the District Superintendent Agreement (SY 20-21 #117)
Information Only
Effective September 1, 2020 Adrianne Morse, Teacher Aide, will transfer from the Special Education program to the PTECH Program. Ms. Morse will remain in the same Teacher Aide job title.
CLAIMS AUDITOR REPORT
Allan Turnbull made a motion, seconded by Jean LaPorta, and unanimously carried to approve the Claims Auditor Report for the period of August 4, 2020 through September 2, 2020. (SY 20-21 #118)
TREASURER’S REPORT
John DeValve made a motion, seconded by James Beirlein, and unanimously carried to approve the Treasurer’s Report from July 1, 2020 through July 31, 2020 as submitted. (SY 20-21 #119)
DONATION OF PERSONAL PROTECTIVE EQUIPMENT
Jean LaPorta made a motion to accept the donation of two gallons of hand sanitizer; 300 surgical face masks; 600 disposable masks; a dozen hand hygiene signs; two Spray Nine bottles; 300 band aids; two infrared thermometers; 20 cloth masks; 50 disposable gowns; and 30 face shields with appreciation to donor, the Montgomery Public Health Department. This motion was seconded by Gustavo Sacerio and unanimously carried. (SY 20-21 #120)
RESERVE FUND REPORT THROUGH JUNE
John DeValve made a motion, seconded by James Beirlein and unanimously carried to 2020 accept the Reserve Fund Report for the year ending June 30, 2020 as submitted by the Chief Financial Officer. (SY 20-21 #121)
COMPanion CORPORATION INTENT TO PURCHASE AND SERVICES AGREEMENT
Allan Turnbull made a motion to authorize the District Superintendent to execute the intent to Purchase and Service Agreement with COMPanion Corporation for a Library Media Program. This motion was seconded by Gustavo Sacerio and unanimously carried. (SY 20-21 #122)
REVISED 2020-21 ANNUAL LEASE
James Beirlein made a motion, seconded by Carmen Caraco to approve the Revised 2020-21 Distance Learning and annual classroom leases as submitted in the aggregate amount of $524,250. This motion was unanimously carried. (SY 20-21 #123)
INDEPENDENT CONTRACTOR SERVICES AGREEMENT – DAVID LEAVITT
Allan Turnbull made a motion to authorize the District Superintendent to execute the Independent Contractor Services Agreement by and between HFM BOCES and David Leavitt to provide on-site and electronic consultation in support of the efforts of ADK to provide a positive climate and culture for the students, parents, faculty, staff and administration from September 1, 2020 through June 30, 2021. This motion was seconded by John DeValve and unanimously carried. (SY 20-21 #124)
BUDGET TRANSFERS
John DeValve made a motion, seconded by Jean LaPorta and unanimously carried to approve the budgetary transfers from May 1, 2020 through June 30, 2020 as submitted by the Chief Financial Officer. (SY 20-21 #125)
BUDGET ADJUSTMENTS
James Beirlein made a motion, seconded by John DeValve to approve the budgetary adjustments through June 30, 2020 as submitted by the Chief Financial Officer. This motion was unanimously carried. (SY 20-21 #126)
RFB RECOMMENDATION And REVISED RFB RECOMMENDATION
Pursuant to the Competitive bidding process, Allan Turnbull made a motion seconded by John DeValve and unanimously carried to accept the RFB and revised RFBs as noted by memoranda from the Purchasing Official in the following areas:
RFB 21-01 Purchase of Personal Protective Equipment and Supplies – See attached bid summary. (SY 20-21 #127, 127B)
RFB 20-07 Paper Products (revised) – Hill and Markes is no longer able to adhere to the bid pricing they submitted on RFB 20-07 paper due to COVID-19: Force Majeure. Re-award to US Foods Albany (9 items). (SY 20-21 #128)
RFB 20-09 Groceries (revised) – US Foods inadvertently bid on item number 1060-Beans, Wax 6/10 grade B, Low Sodium; they requested that we award to next low bidder. Re-award to Ginsberg’s Foods Inc. (SY 20-21 #129)
2019-20 INDEPENDENT AUDIT REPORT
Having been received and discussed by the Audit Committee, Jean LaPorta made a motion to accept the fiscal 2019-2020 Independent Audit as prepared and submitted by West and Company. This motion was seconded by James Beirlein and unanimously carried. (SY 20-21 #130)
2019-20 ANNUAL INVESTMENT REPORT – Information Only
The Board was given the HFM BOCES 2019-2020 Annual Investment Report for information only.
RESOLUTION FOR A REVISED RETENTION AND DISPOSITION SCHEDULE
John DeValve made a motion, seconded by James Beirlein and unanimously carried to approve the following resolution:
RESOLVED, By the Board of Cooperative Educational Services of Hamilton-Fulton-Montgomery Counties that Retention and Disposition Schedule for New York Local Government Records (LGS-1), issued pursuant to Article 57-A of the Arts and Cultural Affairs Law, and containing legal minimum retention periods for local government records, is hereby adopted for use by all officers in legally disposing of valueless records listed therein.
FURTHER RESOLVED, that in accordance with Article 57-A:
(a) only those records will be disposed of that are described in Retention and Disposition Schedule for New York Local Government Records (LGS-1), after they have met the minimum retention periods described therein;
(b) only those records will be disposed of that do not have sufficient administrative, fiscal, legal, or historical value to merit retention beyond established legal minimum periods.
HFM BOCES DISTRICT- WIDE SAFETY PLAN UPDATED JULY 2020
Carmen Caraco made a motion, seconded by James Beirlein to accept the updated HFM BOCES District-Wide School Safety plan. This motion was unanimously carried. (SY 20-21 #131)
BOARD MEMBER REPORTS AND COMMENTS
Jean LaPorta commented on replacing the Board member picture on BoardDocs next time the whole Board is together.
FUTURE MEETINGS
October 28, 2020 – HFM BOCES Regular Board Meeting, 5:00 p.m., Virtual Meeting via Webex
ADJOURNMENT:
With no further business to come before the Board, Allan Turnbull made a motion at 6:40 p.m. to adjourn the meeting. This motion was seconded by James Beirlein and unanimously carried.
Respectfully submitted,
Christine Eaton
Clerk of the Board
