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May 30, 2018 Board of Education Meeting Minutes

BOARD OF COOPERATIVE EDUCATIONAL SERVICES
Hamilton-Fulton-Montgomery Counties
Johnstown, NY 12095

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DATE

May 30, 2018

PLACE

HFM BOCES Central Administration Board Room

KIND OF MEETING

Regular Monthly

MEMBERS PRESENT

Harry Brooks, Carmen Caraco, John DeValve, Joanne Freeman, Jean LaPorta and Allan Turnbull

MEMBERS ABSENT

James Beirlein

OTHERS PRESENT

Patrick Michel, District Superintendent; Lorraine Hohenforst, Deputy Superintendent; Kathi Lewis, School Business Official; Aaron Flynn, Human Resources Manager; Michael Jacob, Director of Special Education; Paula Mroz, RSE-TASC Coordinator; Michael Dardaris, PTECH Principal and Christine Eaton, Clerk

CALL TO ORDER

Vice President Brooks called the meeting to order at 5:03 p.m., followed by the Pledge of Allegiance.

APPROVAL OF MINUTES

Jean LaPorta made a motion, seconded by John DeValve to approve the minutes of the April 25, 2018 Regular Board Meeting.  This motion was carried unanimously.

CLAIMS AUDITOR REPORT

Allan Turnbull made a motion, seconded by John DeValve, and unanimously carried to approve the Claims Auditor Report for the period of April 19, 2018 through May 10, 2018. (SY 17-18 #338)

APPROVAL OF  TREASURER’S REPORT

The Treasurer’s Report for the period of April 1, 2018 through April 30, 2018 was approved upon a motion made by John DeValve, seconded by Jean LaPorta and unanimously carried. (SY 17-18 #339)

EXTRACLASSROOM REPORT

A motion was made by Allan Turnbull and seconded by Carmen Caraco to approve the Extraclass General Ledger Report for April 2018. This motion was unanimously carried. (SY 17-18 #340)

ITEMS TO BE DECLARED SALVAGE

Jean LaPorta made a motion to approve the items for salvage as listed on the Chief Financial Officer’s memorandum dated May 14, 2018. This motion was seconded by John DeValve and unanimously carried. (SY 17-18 #341)

PURCHASE OF SERVICES CONTRACT – FMCC FACILITY MANAGEMENT  SERVICES

John DeValve made a motion, seconded by Allan Turnbull and unanimously carried to authorize the District Superintendent to execute the “Purchase of Services” agreement whereby FMCC Agrees to provide Facility Management Services to HFM BOCES for the 2018-19 school year. (SY 17-18 #342)

INTER-MUNICIPAL AGREEMENT – QUESTAR III

Allan Turnbull made a motion to authorize the District Superintendent to execute the Inter-Municipal Agreement by and between HFM BOCES and Questar III to provide HFM BOCES with Internal Auditor Services and a Financial Risk Assessment update for the 2018-19 school year. This motion was seconded by John DeValve and unanimously carried. (SY 17-18 #343)

INDEPENDENT CONTRACTOR SERVICES AGREEMENT – STRONG ASSOCIATES

Jean LaPorta made a motion to authorize the District Superintendent to execute the Independent Contractor Services Agreement by and between Strong Associates and HFM BOCES to be a Literacy Consultant for RSE-TASC from July 1, 2018 through June 30, 2019. This motion was seconded by Allan Turnbull and unanimously carried. (SY 17-18 #344)

HEALTH INSURANCE

John DeValve made a motion, seconded by Allan Turnbull to authorize the District Superintendent to execute the renewal of the employee health insurance plans (PPO and HDEPO) with CDPHP for the contract period of July 1, 2018 through June 30, 2019. This motion was unanimously carried. (SY 17-18 #345)

EMPLOYER GROUP AGREEMENT – UNITED CONCIERGE MEDICINE

Allan Turnbull made a motion, seconded by John DeValve and unanimously carried to authorize the District Superintendent to execute the agreement by and between HFM BOCES and United Concierge Medicine to provide HFM employees with access to health care services through telecommunication technologies and applications that connect individuals with a network of licensed health care professionals. (SY 17-18 #346)

ARRIVAL OF A BOARD MEMBER

President Freeman arrived at 5:16 p.m. and took over the meeting.

DENTAL INSURANCE

John DeValve made a motion to authorize the District Superintendent to execute the renewal of the employee dental insurance plan with MetLife for the contract period of July 1, 2018 through June 30, 2019. This motion was seconded by Jean LaPorta and unanimously carried. (SY 17-18 #347)

HSA/WELLNESS  COMMITTEE FUNDING

Utilizing the savings from the projected 18-19 health care costs, Harry Brooks made a motion to increase the HFM BOCES’ HSA funding by $275 per individual plan and $640 per family plan, self/spouse plan and self/child(ren) plan for the 2018-19 school year and allot $8,000 of the savings to the wellness committee to implement wellness activities for all employees. This motion was seconded by Allan Turnbull and unanimously carried.

DCMO COOPERATIVE PURCHASING AND GENERIC RESOLUTIONS

Jean LaPorta made a motion to approve the Resolution of Board of Education Cooperative Purchasing School Year 2018-2019, Resolution of the Board of Education Generic School year 2018-2019 and the Resolution of Board of Education Cafeteria supplies School Year 2018-2019 with Deleware-Chenango-Madison-Otsego BOCES effective July 1, 2018 through June 30, 2019. This motion was seconded by John DeValve and unanimously carried. (SY 17-18 #348)

BID RECOMMENDATIONS

Pursuant to competitive bidding process, Allan Turnbull made a motion, seconded by John DeValve and unanimously carried to accept the bid recommendations as noted by memoranda from the Accountant/Purchasing Official in the following areas:

RFB 18-04 Menu Planning and Nutrient Analysis Software – Health e-Pro (SY 17-18 #349, #349B)

RFB 18-05 Classroom Training Equipment – Allegheny Educational Systems, Inc. (SY 17-18 #350, #350B)

PTECH INTERNSHIP

Allan Turnbull made a motion, seconded by Carmen Caraco to authorize the HFM BOCES PTECH Internship to begin June 1, 2018. This motion carried with a vote of five ayes (Caraco, DeValve, Freeman, LaPorta and Turnbull) and one Nay (Brooks). (SY 17-18 #351)

D.S. REPORT

The District Superintendent’s Report included:

CANVASS THE VOTE

John DeValve made a motion to accept the canvass of the vote, whereby 14 component school districts cast an affirmative ballot for the adoption of the 2018-2019 HFM Administrative Budget and duly reelected to a three year terms incumbents James Beirlein of the Northville Central School District, Carmen Caraco of the Mayfield Central School District,  and Allan Turnbull of the Fonda-Fultonville Central School District.  This motion was seconded by Harry Brooks and unanimously carried.

► Albany Update

► P-TECHS

►HFM BOCES Presentations

►Solar Project

►Deputy Superintendent’s Report

►Staff and Program Highlights

RECESS

The Board took a recess at 5:55 p.m.

RECONVENE

The Board reconvened at 5:59 p.m.

Board Member Reports and Comments

Addition to Agenda

Harry Brooks made a motion to add a nomination for the Everett R. Dyer Award for Distinguished Board Services.  This motion was seconded by John DeValve and unanimously carried.

Nomination for the Everett R. Dyer Award For Distinguished Board Services

Harry Brooks made a motion, seconded by Allan Turnbull and unanimously carried to adopt the following resolution:

Resolved that the Board of Education of HFM BOCES hereby nominates Joanne Freeman of the HFM BOCES Board of Education for the Everett R. Dyer Award for Distinguished School Board Service.

NYSSBA Award

Mrs. Freeman presented Dr. Brooks with a Board Achievement award from NYSSBA.

D.S. Evaluation

Dr. Brooks advised the Board he would be sending the District Superintendent annual evaluation survey to the board soon.

Service Award

The Board discussed applicants for the Service Award.

NYSSBA 2030 Summit

Mrs. Freeman discussed the NYSSBA Presentation for Education 2030 Summit she had recently attended.

NEW BUSINESS

John DeValve made a motion, seconded by Harry Brooks and unanimously carried to accept the following revised policies as first readings:

Policy 5200 – School Wellness (SY 17-18 #352)

Policy 6403 – Leave for Cancer Screening (SY 17-18 #353)

EXECUTIVE SESSION

At 6:12 p.m. the Board entered executive session to discuss specific personnel matters and collective bargaining upon a motion made by Harry Brooks, seconded by John DeValve and unanimously carried.

RETURN TO OPEN SESSION

At 6:26 p.m. John DeValve made a motion to return to open session. This motion was seconded by Harry Brooks and unanimously carried.

PERSONNEL ITEMS

Upon the District Superintendent’s recommendation, the following personnel items were presented to the Board for acceptance or approval.  All new appointments are contingent upon receipt of Employment Eligibility Verification forms.

Resignations

Howard, J.

Howard, John – Ag-PTECH Principal submitting his resignation effective July 4, 2018.  Mr. Howard has been with HFM BOCES since July 1, 2017. (SY 17-18 #354)

Lantz, M.

Lantz, Michaela – Special Education Teacher with Special Education submitting a letter of resignation effective July 1, 2018. Ms. Lantz has been with HFM BOCES since September 1, 2016. (SY 17-18 #355)

Leave of Absence

Marzullo, S.

Marzullo, Stacy – Teacher on Special Assignment with Special Education requesting a leave of absence effective September 4, 2018 through December 21, 2018.  Mrs. Marzullo will be utilizing her accrued leave time and the remainder of the leave would be unpaid. (SY 17-18 #356)

Lopez. M.

Lopez, Maria – School Bus Attendant with Regional Transportation requesting to extend her unpaid leave of absence through June 22, 2018.  Mrs. Lopez has been on a leave of absence since March 8, 2018. (SY 17-18 #357)

Establish and Appoint

VanSlyke, T

VanSlyke, Taylor – Four-year probationary appointment to a School Counselor position with Foothills PTECH effective September 1, 2018. Ms. VanSlyke’s probationary period will end on August 31, 2022. This is a new position. Ms. VanSlyke is approved to work up to 20 days over the summer at her per diem rate.  Salary: Schedule D, Step 1, $42,161.00. Certification: School Counselor – Provisional. (SY 17-18 #358)

Derwin, S.

Derwin, Steven – Three-year probationary appointment to a Technology Teacher position with Career and Technical Education effective September 1, 2018 through August 31, 2021, contingent upon the achievement of effective or highly effective APPR ratings necessary to receive tenure throughout his probationary period, consistent with requirements of Law Sections 3012, 3012-c, 3012-d. This is a new position. Tenure Area: Technology. Salary: Schedule D, Step 18, $61,464.00. Certification: Technology Education – Permanent. (SY 17-18 #359)

Appointments

Tenure

The following staff have been recommended for tenure:

Valerie Charpentier – Cosmetology Instructor, effective September 1, 2018. (SY 17-18 #360)

Ryan England – Mathematics Instructor, effective September 1, 2018. (SY 17-18 #361)

Anna Maria Goderie – English Language Arts Teacher, effective October 16, 2018. (SY 17-18 #362)

Santelli, R.

Santelli, Richard – Temporary appointment to an Interim Principal position with Ag-PTECH effective May 7, 2018 through June 30, 2018. Mr. Santelli is a retired Principal from the Greater Johnstown School District. Salary: $350.00 per day.  Certification: School District Administrator – Permanent. (SY 17-18 #363)

Long, K.

Long, Kelly – Four-year probationary appointment to a Living Environment Teacher position with Ag-PTECH effective September 1, 2018 through August 31, 2022, contingent upon the achievement of effective or highly effective APPR ratings necessary to receive tenure throughout her probationary period, consistent with requirements of Law Sections 3012, 3012-c, 3012-d. Tenure Area: Living Environment. Salary: Schedule D, Step 5, $46,420.00.  Certification: Biology (7-12) – Initial. (SY 17-18 #364)

Substitutes

Appoint the following as substitutes for HFM BOCES:

Abigail Adamkoski – Substitute Teacher
Morgan Glassett – Substitute Teacher
Paiton Dery – Substitute Teacher Aide
Courtney Danise – Substitute Teacher, Substitute Teacher Assistant, Substitute Teacher Aide
Beverly Feehan – Substitute Teacher
(SY 17-18 #365)

Ag-PTECH Curriculum And Professional  Development

Appoint the following Ag-PTECH employees for up to 75 hours each at a rate of $25.00 per hour of curriculum writing and professional development work effective July 1, 2018 through August 31, 2018:

Julia Hudyncia
Heather Leo
Alaina Campolieta
Abigail Jacobs
Allyson Warren
Angelina Conte
Kelly Long
Maryann Loucks
(SY 17-18 # 366)

Ag-PTECH Summer Instructional  Student Contact Work

Appoint the following Ag-PTECH employees to up to five (5) days each of summer instructional student contact work at each individual’s per diem rate effective July 1, 2018 through August 31, 2018:

Julia Hudyncia
Heather Leo
Alaina Campolieta
Abigail Jacobs
Allyson Warren
Kelly Long
(SY 17-18 # 366)

Ag-PTECH Summer  School Counselor

Appoint the following Ag-PTECH School Counselor to work up to twenty (20) days of summer school counselor work and/or summer student contact work at her per diem rate effective July 1, 2018 through August 31, 2018:

Angelina Conte
(SY 17-18 #366)

Ag-PTECH Summer Program Support

Appoint the following Ag-PTECH employee to work up to one hundred and twenty (120) hours at a rate of $25.00 per hour for program support services effective July 1, 2018 through August 31, 2018:

Julia Hudyncia
(SY 17-18 #366)

Foothills PTECH School Counselor Summer

Appoint the following Foothills PTECH School Counselor to work up to twenty (20) days of summer school counselor work at her per diem rate as well as fifty (50) hours of professional development at a rate of $25.00 per hour effective July 1, 2018 through August 31, 2018:

Taylor VanSlyke
(SY 17-18 #367)

CTE Curriculum Writing

Appoint the following Career and Technical Education staff member to work up to 60 hours on curriculum work effective June 1, 2018 through June 29, 2018 at a rate of $25.00 per hour:

Steven Derwin
(SY 17-18 #368)

Regional Summer  School Programs

Appoint the following staff for HFM BOCES 2018 Regional Summer School and Regional Summer Enrichment Programs for the period of July 1, 2018 through August 31, 2018 at the corresponding rate next to their name:

Gabriel, Sarah, School Counselor, $30.00/hr.
Hill, Cecilia, Teacher/Proctor/Scorer/Rater, $30.00/hr.
Hoos, Karoline, Teacher/Proctor/Scorer/Rater, $30.00/hr.
Hopkins, Lauren, Teacher/Proctor/Scorer/Rater, $30.00/hr.
Kretser, Eileen, Teaching Assistant, $15.00/hr.
Martin, Rachel, Teacher/Proctor/Scorer/Rater, $30.00/hr.
Tripp, Trevor, Teacher/Proctor/Scorer/Rater, $30.00/hr.

Amended Appointments

LaMastra, M.

LaMastra, Michael – Career Exploration Teacher with PTECH amending his June 24, 2015 appointment probationary end date from August 31, 2018 to August 31, 2019. Tenure will be contingent upon achievement of effective or highly effective APPR ratings necessary to receive tenure throughout his probationary period, consistent with the requirements of Education Law Sections 3012, 3012-c, 3012-d. Salary remains the same. (SY 17-18 #370)

Miscellaneous Personnel Items

Addendum to the Agreement by and Between the Board of Cooperative Educational Services for Hamilton-Fulton-Montgomery Counties and Dr. Patrick Michel. (SY 17-18 #371)

2018-19 Non-represented Salaries (SY 17-18 #372)
School Business Manager Contract (SY 17-18 #373)
Deputy Superintendent’s Contract (SY 17-18 #374)

APPROVAL OF  PERSONNEL ITEMS

Allan Turnbull made a motion, seconded by Jean LaPorta to accept the resignations of Howard and Lantz; leaves of absence of Marzullo and Lopez; establish and appoint VanSlyke and Derwin; approve the tenure appointments of Charpentier, England and Goderie; appoint Santelli, Long, substitutes (5), Ag-PTECH Curriculum Writers and PD (8), Ag-PTECH Summer Student Contact work (6), Conte, Hudyncia, VanSlyke, Derwin, Regional Summer Programs (7);  amend the appointment of LaMastra and approve the Addendum to the Agreement by and between the Board of Cooperative Educational Services for Hamilton Fulton Montgomery Counties and Dr. Patrick Michel, the 18-19 Non-represented salaries, School Business Manager Contract and the Deputy Superintendent Contract. This motion was unanimously carried.

FUTURE MEETINGS

June 4, 2018 – Honoring Students Dinner, 6:00 p.m. HFM BOCES Conference Center.

June 18, 2018 – Special Education Graduation, 10:30 a.m. Gloversville Middle School.

June 19, 2018 – CTE Recognition Ceremony 6:00 p.m. Gloversville Middle School.

June 24, 2018 – PTECH Program Completion Ceremony and Banquet, 1:00 p.m. Holiday Inn, Johnstown.

June 27, 2018 – HFM BOCES Regular Board Meeting, 6:00 p.m. HFM BOCES Board Room.

ADJOURNMENT

With no further business to come before the Board, Allan Turnbull made a motion at 6:28 p.m. to adjourn the meeting.  This motion was seconded by John DeValve and unanimously carried.

Respectfully submitted,

Christine Eaton
Clerk of the Board

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