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May 27, 2020 Board of Education Meeting Minutes

BOARD OF COOPERATIVE EDUCATIONAL SERVICES
Hamilton-Fulton-Montgomery Counties
Johnstown, NY 12095

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May 27 video recording

DATE

May 27, 2020

PLACE

Meeting can be accessed via phone: Call: 1-646-992-2010 – Access Number: 717 330 311

KIND OF MEETING

Regular Monthly

MEMBERS PRESENT

James Beirlein, Harry Brooks, Carmen Caraco, John DeValve, Jean LaPorta, Gustavo Sacerio and Allan Turnbull

OTHERS PRESENT

David Ziskin, District Superintendent; Lorraine Hohenforst, Deputy Superintendent; Kathi Lewis, School Business Official; Aaron Flynn, Human Resources Manager; Michael Jacob, Director of Special Education; Daniel Salvagni, Matthew Popp, Tammy Dingman and Stacy Marzullo, Administrative Coordinators for Special Education; Jeanne Halloran, PTECH Special Education Teacher; Ashley Onyon, Reporter with the Leader Herald and Christine Eaton, Clerk

CALL TO ORDER

President Brooks called the meeting to order at 5:00 p.m.

APPROVAL OF AGENDA

John DeValve made a motion, seconded by Jean LaPorta and unanimously carried to approve the agenda as presented and add any items introduced by unanimous vote.

CANVASS THE VOTE

Allan Turnbull made a motion, seconded by John DeValve and unanimously carried to accept the canvass of the vote, whereby 15 component school districts cast an affirmative ballot for the adoption of the 2020-2021 HFM Administrative Budget; duly reelected to a three year term incumbents John DeValve of the Canajoharie Central School District and Jean LaPorta of the Gloversville Enlarged School District and elected Gustavo Sacerio of the Greater Johnstown School District to a two-year term.

OATH OF OFFICE

The Board Clerk administered the Oath of Office to Gustavo Sacerio swearing him in as HFM BOCES Board member.

APPROVAL OF MINUTES

John DeValve made a motion, seconded by Allan Turnbull to approve the minutes of the April 29, 2020 Regular Board Meeting. This motion was carried unanimously with one correction.

DISTRICT SUPERINTENDENT’S REPORT

The District Superintendent’s report included:

► Communication

Special Education Director Michael Jacob reported on how he and his Special Education staff have been working to educate and provide tele-therapy services to their students since March 18, 2020.

► Collaboration
► Advocacy

DEPUTY SUPERINTENDENT’S REPORT

The Deputy Superintendent’s Report included:

► Regional Summer School and Regional Summer Enrichment Programs

PERSONNEL ITEMS

Upon the District Superintendent’s recommendation, the following personnel items were presented to the Board for acceptance or approval. All new appointments are contingent upon receipt of Employment Eligibility Verification form.

Resignation for Retirement

Jean LaPorta made a motion, seconded by James Beirlein and unanimously carried to accept the following employee’s letter of intent to retire:

Colleen Nellis, Typist, CTE (06/04/90), Effective Date: 10/30/2020

(SY 19-20 #504)

Abolish Positions

Jean LaPorta made a motion, seconded by James Beirlein and unanimously carried to abolish the following positions:

1. 0.4 FTE Assistant Employment Specialist , Special Education, Effective Date: 05/28/2020
2. Senior Typist, Ag-PTECH, Effective Date: 05/28/2020
3. Senior Typist, Special Education, Effective Date: 05/28/2020
(SY 19-20 #505)

Establish Position

Jean LaPorta made a motion, seconded by James Beirlein and unanimously carried to establish the following position:

Principal of Career and Technical Education, CTE, Effective Date: 07/01/20

Appointment – Certified Administrator

Jean LaPorta made a motion, seconded by James Beirlein and unanimously carried to appoint the following certified administrator:

Name: Michael DiMezza, Appointment Type: Probationary, Tenure Area: Principal: Career and Technical Education Center, Title: Principal of Career and Technical Education Center, Salary: $96,285.40, Effective Dates: 07/01/2020-06/30/2023, Location: CTE, FTE: 1.0, Certification: School District Leader – Prof and  School Building Leader – Prof

(SY 19-20 #506)

Amended Appointments

Jean LaPorta made a motion, seconded by James Beirlein and unanimously carried to amend the following appointments:

Kimberly Abel – Teacher on Special Assignment with Instructional Services, amending her July 25, 2018 appointment tenure area to Teacher on Special Assignment – Instructional Support Services in Professional Learning effective September 1, 2018. (SY 19-20 #507)

Cara Bronner – Teacher on Special Assignment with Special Education, amending her March 25, 2020 Board meeting appointment tenure area to Teacher on Special Assignment – Instructional Support Services in Curriculum and Differentiated Instruction effective May 4, 2020. (SY 19-20 #508)

Julie Carroll – Teacher on Special Assignment with Instructional Services, amending her August 31, 2016 Board Meeting appointment tenure area to Teacher on Special Assignment – Instructional Support Services in Professional Learning effective September 1, 2016. (SY 19-20 #509)

Jodi Eakin – Teacher on Special Assignment with Instructional Services, amending her September 25, 2019 Board meeting appointment tenure area to a dual tenure which is Teacher on Special Assignment – Instructional Support Services in Professional Learning – 50% allocation and Teacher on Special Assignment – Instructional Support Services in Curriculum and Differentiated Instruction – 50% allocation effective October 28, 2019. (SY 19-20 #510)

Deborah Henderson – Part-time, Hourly Food Service Helper with Food Service, amending her October 28, 2015 board meeting appointment to be a 0.71 FTE position effective September 1, 2020.   Salary: $19,065.37  (SY 19-20 #511)

Information Only

Hladik, Billie – Senior Typist with Foothills PTECH transferring to the Career and Technical Education Center located at the HFM BOCES main campus.  Mrs. Hladik will remain in the Senior Typist job title.

CLAIMS AUDITOR REPORT

Allan Turnbull made a motion, seconded by James Beirlein, and unanimously carried to approve the Claims Auditor Report for the period of April 7, 2020 through April 28, 2020. (SY 19-20 #512)

TREASURER’S REPORT

Allan Turnbull made a motion, seconded by James Beirlein, and unanimously carried to approve the Treasurer’s Report from March 1, 2020 through March 31, 2020 as submitted. (SY 19-20 #513)

EXTRACLASS REPORT

Allan Turnbull made a motion, seconded by James Beirlein and unanimously carried to approve the March 2020 and April 2020 Extraclass reports as submitted. (SY 19-20 #514, 515)

AMENDED SPECIAL PATROL OFFICER AGREEMENT – MECO

Allan Turnbull made a motion, seconded by James Beirlein and unanimously carried to authorize the District Superintendent to execute the amended agreement between Hamilton-Fulton-Montgomery BOCES and Fulton County Sherriff’s Office to provide a uniformed Special Patrol Officer for HFM BOCES programs at Meco Elementary School effective September 1, 2019-June 30, 2020. (SY 19-20 #516)

DCMO BOCECS COOPERATIVE PURCHASING AGREEMENT

Allan Turnbull made a motion, seconded by James Beirlein and unanimously carried to approve the Resolution of Board of Education Cooperative Purchasing School Year 2020-2021 and the Resolution of Board of Education Generic School year 2020-2021 with Deleware-Chenango-Madison-Otsego BOCES effective July 1, 2020 through June 30, 2021. (SY 19-20 #517, 518)

NCPA PURCHASING CONTRACTS

Allan Turnbull made a motion, seconded by James Beirlein and unanimously carried to approve the use of the National Cooperative Purchasing Alliance (NCPA) contracts that comply with BOCES procurement rules and practices.   (SY 19-20 #519)

WEST AND COMPANY ACKNOWLEDGEMENT LETTER

Allan Turnbull made a motion, seconded by James Beirlein and unanimously carried to authorize the District Superintendent to execute the acknowledgement letter from West and Company CPAs, P.C. acknowledging the items covered in the Independent  Audit for the year ending June 2020. (SY  19-20 #520)

BUDGET ADJUSTMENT

Allan Turnbull made a motion, seconded by James Beirlein and unanimously carried to approve the budget adjustments through April 30, 2020. (SY  19-20 # 521)

BUDGET TRANSFERS

Allan Turnbull made a motion, seconded by James Beirlein and unanimously carried to approve the budgetary transfers through April 30, 2020 as submitted by the Chief Financial Officer. (SY 19-20 # 522)

D.S. CREDIT CARD SUMMARY

Allan Turnbull made a motion, seconded by James Beirlein and unanimously carried to accept the District Superintendent Credit Card Summary for the time period of January 1, 2020 through March 31, 2020. (SY 19-20 #523)

HEALTH INSURANCE

Allan Turnbull made a motion, seconded by ames Beirlein and unanimously carried to execute the agreement for health insurance plans (PPO and HDEPO) with Empire BlueCross for the contract period of July 1, 2020 through June 30, 2021. (SY 19-20 # 524)

DENTAL INSURANCE

Allan Turnbull made a motion, seconded by James Beirlein and unanimously carried to authorize Delta Dental to provide dental benefits to HFM BOCES employees effective July 1, 2020 to June 30, 2021 at the same rates as the 2019-2020 school year.

OLD BUSINESS  Revised Policies – Second Reading/Adoption

James Beirlein made a motion, seconded by Jean LaPorta and unanimously carried to accept the following policies as second readings and adopt them.

Policy # 5304 – Information Security Breach

Policy # 5305 – Protection of Student, Teacher and Principal Information (Data Security and Privacy)

Policy # 7400 – Education Records

Regulation # 5304.1 – NYS Security Breach Reporting Form

Regulation # 7400.1 – Application for Inspection of Student Records

Regulation # 7400.2 – Access to Student Education Records

Regulation # 7400.3 – Request for Correction of Education Records

Regulation # 7400.4 – FERPA Notification

(SY 19-20 #525, 526, 527, 528, 529, 530, 531, 532)

NEW BUSINESS Policy – Waive first Reading and adopt

Allan Turnbull made a motion, seconded by Carmen Caraco and unanimously carried to waive the first reading of the following policy and adopt it.

Policy #6406  Leaves of Absence for Covid-19 Qualifying Reasons

(SY 19-20 #533)

BOARD MEMBER REPORTS   None

FUTURE MEETINGS

June 8, 2020 – HFM BOCES Special Meeting, 5:00 p.m., Virtual Meeting

June 24, 2020  HFM BOCES Regular Meeting, 5:00 P.M., Location: TBA

ADJOURNMENT:

With no further business to come before the Board, Allan Turnbull made a motion at 5:58 p.m. to adjourn the meeting.  This motion was seconded by James Beirlein and unanimously carried.

Respectfully submitted,

Christine Eaton
Clerk of the Board

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