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March 31, 2021 Board of Education Meeting Minutes

BOARD OF COOPERATIVE EDUCATIONAL SERVICES
Hamilton-Fulton-Montgomery Counties
Johnstown, NY 12095

Click here to download printer-friendly March 31, 2021 meeting minutes

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DATE

March 31, 2021

PLACE

Meeting can be accessed via phone: Call: 1-646-992-2010 – Access Number: 129 799 9660.

KIND OF MEETING

Regular Monthly

MEMBERS PRESENT

James Beirlein, Harry Brooks, Carmen Caraco, John DeValve, Jean LaPorta, Gustavo Sacerio and Allan Turnbull

OTHERS PRESENT

David Ziskin, District Superintendent; Lorraine Hohenforst, Deputy Superintendent; Jay DeTraglia, Assistant Superintendent; Kathi Lewis, School Business Official; Aaron Flynn, Human Resources Manager; Laurie Bargstedt, Coordinator of Adult Literacy and Corrections Education; Carden Smith, Computer Services Coordinator and Christine Eaton, Clerk

CALL TO ORDER

President Brooks called the meeting to order at 5:00 p.m. followed by the Pledge of Allegiance.

APPROVAL OF AGENDA

John DeValve made a motion, seconded by Gustavo Sacerio and unanimously carried to approve the agenda as presented and add any items introduced by unanimous vote.

APPROVAL OF MINUTES

Allan Turnbull made a motion, seconded by John DeValve to approve the minutes of the February 24, 2021 Regular Board Meeting.  This motion was carried unanimously.

DEPUTY SUPERINTENDENT’S REPORT

The Deputy Superintendent’s Partnership-Advocacy-Leadership Report included:

► Adult  Literacy and Corrections Education Presentation – Laurie Bargstedt

► 2021-22 Expanded Distance Learning Pilot Program

► School Library Honorable Mention

DISTRICT SUPERINTENDENT’S REPORT

The District Superintendent’s Partnership-Advocacy-Leadership report included:

► Organizational Goals – Update
► CDC Guidelines on Reopening
► Financial Picture
► Annual Meeting and Budget Presentation

PERSONNEL ITEMS

Upon the District Superintendent’s recommendation, the following personnel items were presented to the Board for acceptance or approval. All new appointments are Verification form.

Appointments – Civil Service

John DeValve made a motion, seconded by Allan Turnbull and unanimously carried to approve the following Civil Service appointment:

a. Name: Douglas Bushnoe, Appointment Type: Probationary, CS Title: Automotive Mechanic, Probationary Term: 04/01/2021-03/31/2022, Salary: $36,264.64; pro-rated to $9,066.15, FTE: 1.0, Department: Regional Transportation

b. Name: Christopher Denning, Appointment Type: Probationary, CS Title: Bus Driver, Probationary Term: 03/18/2021-03/17/2022, Salary: $18.01 per hour, FTE: 1.0, Department: Regional Transportation
(SY 20-21 #271, 272)

All Other Appointments

John DeValve made a motion, seconded by Allan Turnbull and unanimously carried to approve the following all other appointments:

a. Recommend the Board approve the appointments of the substitutes listed below, with effective  dates as noted. Employees are not eligible for benefits (health, dental, vision, long-term disability and life insurance).

Teachers – effective 04/01/2021
Flint Davis
Melanie Weaver
Elise Rush

School Monitor– effective 04/01/21
Elise Rush
Tracy Kocjan

Teacher Aide– effective 04/01/21
Elise Rush
Tracy Kocjan

Typist – effective 04/01/21
Tracy Kocjan

(SY 20-21 #273)

a. Recommend the Board approve the appointments and re-appointments of staff listed below for the 2020-21 school year, with effective dates as noted. Employees are not eligible for benefits (health, dental, vision, long term disability and life insurance)

1. Michael Beatty, Division: PTECH, Rate:$410.00, Per Diem, Term of Employment: 04/26/2021-06/30/2021, Not to Exceed: N/A, Position Category: Interim Principal

2. Robert Boshart, Division: CTE, Rate:$25.00, Per Hour, Term of Employment: 04/01/2021-06/30/2021, Not to Exceed: N/A, Position Category: Teacher per Hour
(SY 20-21 274, 275)

Resignations for Retirement

John DeValve made a motion, seconded by Allan Turnbull and unanimously carried to accept the following employee’s resignations for retirement:

1. Denise Brower, Senior Typist, Operations (09/30/1991), 09/30/2021

2. Patricia Weaver, Principal Account Clerk, Business Office (09/19/2001), 07/30/2021 – revised from 07/29/21
(SY 20-21 #776, 777)

Resignations

John DeValve made a motion, seconded by Allan Turnbull and unanimously carried to accept the following employee’s resignations

1. Douglas Bushnoe, Position: Automotive Mechanic Helper position to accept an Automotive Mechanic, Division: Regional Transportation (04/13/2020), Effective Date: 03/31/20

2. Christopher Denning, Position: Bus Driver, Division: Regional Transportation (03/18/2021), Effective Date: 03/19/2021

3. Cory Mykel, Position: School Bus Attendant, Division: Regional Transportation (01/06/2020), Effective Date: 02/22/2021

4. Amy Pettit, Position: Bus Driver, Division: Regional Transportation (01/30/2014), Effective Date: 03/09/2021

5. Mariah Smith, Position: Teacher Aide, Special Education (12/12/2019), 03/12/2021

(SY 20-21 278, 279, 280, 281, 282)

Termination

John DeValve made a motion, seconded by Allan Turnbull and unanimously carried to terminate the probationary period of employment for the following:

1. George Lane, Bus Driver, Division: Regional Transportation (09/01/2019), Effective Date: 03/31/2021
(SY 20-21 #283)

CLAIMS AUDITOR REPORT

Gustavo Sacerio made a motion, seconded by Allan Turnbull, and unanimously carried to approve the Claims Auditor Report for the period of February 3, 2021 through February 24, 2021. (SY 20-21 #284)

TREASURER’S REPORT

John DeValve made a motion to accept the Treasurer’s Report for the period of February 1, 2021 through February 28, 2021. This motion was seconded by Jean LaPorta and unanimously carried. (SY 20-21 #285)

EXTRACLASS  REPORT

John DeValve made a motion to approve the February 2021 Extraclass report as submitted. This motion was seconded by James Beirlein and unanimously carried.  (SY 20-21 #286)

ITEMS TO BE DECLARED SALVAGE

Carmen Caraco made a motion, seconded by John DeValve and unanimously carried to approve the items for salvage as listed on the Chief Financial Officer’s memorandum dated March 19 2021. (SY 20-21 #287)

GRANTS

James Beirlein made a motion, seconded by Allan Turnbull and unanimously carried to accept the following grant funds and authorize their suitable appropriation and expenditure, pursuant to State Education Department and/or local approvals:

Stewarts Holiday Match Grant – $300.00

School Library System – $18,368.00

Agriculture Education Incentive – $750.00

(SY 20-21 #288, #289, #290)

AUTHORIZATIONS FOR DEPUTY TREASURER

Allan Turnbull made a motion, seconded by John DeValve and unanimously carried to approve the following banking related authorizations for the Deputy Treasurer to provide backup support for the Treasurer:

1) Authorize the Deputy Treasurer to use an electronic check signature to authenticate payroll checks in absence of the Treasurer.

2)  Authorize the Deputy Treasurer to use an electronic check signature to authenticate accounts payable checks in absence of the Treasurer.

2)  Authorize the Deputy Treasurer to process transfers in absence of the Treasurer.

4)  Authorize the Deputy Treasurer with single signature authority.

(SY 20-21 #291)

RFB RECOMMENDATIONS & REVISED RFB RECOMMENDATIONS

Pursuant to the competitive bidding process, John DeValve made a motion, seconded by Jean LaPorta and unanimously carried to accept the RFB and the revised RFB recommendations as noted by memoranda from the Purchasing Official in the following areas:

RFB 21-01 – Protective Equipment and Supplies – PPE Extensions – See Attached Bid Summary.  (SY 20-21 #292)

RFB 20-09 Groceries – US Foods is no longer able to adhere to the pricing on one item they submitted on RFB 20-09 Groceries. Recommendation is to rescind the award.  (SY 20-21 #293)

RFB 20-10 Meat and Dairy – US Foods is no longer able to adhere to the pricing on one item they submitted on RFB 20-10 Meat and Dairy.  Recommendation is to rescind the award.  (SY 20-21 #294)

POLICY-Second Reading

Carmen Caraco made a motion, seconded by John DeValve and unanimously carried to accept the following policy as a second reading and adopt it:

Policy #0014 Gender Neutral Single Occupancy Bathroom Facilities  (SY 20-21 #295)

POLICY – First Reading

Allan Turnbull made a motion, seconded by Gustavo Sacerio and unanimously carried to accept the following policy as a first reading:

Policy # 0010 Equal Opportunity and Prohibition of Discrimination and Harassment.  (Including Sexual Harassment)  (SY 20-21 #296)

TITLE IX  COORDINATORS

John DeValve made a motion, seconded by Allan Turnbull and unanimously carried to change the title of Compliance Coordinators to Title IX Coordinators effective immediately and the Human Resources Manager and Deputy Superintendent are designated and authorized to act as the BOCES’ Title IX Coordinators.

ADOPTION OF THE 2021-22 HFM BOCES BOARD MEETING CALENDAR

John DeValve made a motion to adopt the 2021-22 HFM BOCES Board Meeting Calendar as submitted. This motion was seconded by Gustavo Sacerio and unanimously carried. (SY 20-21 #297)

BOARD MEMBER REPORTS AND COMMENTS

Allan Turnbull asked if the Annual Meeting was going to be in-person or virtual. Dr. Ziskin explained it could be in-person for the BOCES Board members but virtual for the component Board members and the public.

FUTURE MEETINGS

April 14, 2021 – HFM BOCES Annual Board Meeting, 6:00 p.m., via Webex

April 28, 2021 – HFM BOCES Regular Board Meeting (Annual Election and Budget Vote), 5:00 p.m., HFM BOCES Board Room and via Webex.

EXECUTIVE SESSION

At 6:06 p.m. the Board entered executive session for the purpose of discussing collective negotiations pertaining to the HFM BOCES CSEA Regional Transportation and discussing matters that might lead to the appointment of a particular person upon a motion made by John DeValve, seconded by Allan Turnbull and unanimously carried.

RETURN TO OPEN SESSION

At 6:36 p.m. John DeValve made a motion to return to open session. This motion was seconded by Gustavo Sacerio and unanimously carried.

ADDITION TO AGENDA

James Beirlein made a motion to add a MOA between HFM BOCES and the HFM BOCES CSEA Regional Transportation Unit to the March 31, 2021 Board Agenda. This motion was seconded by Jean LaPorta and unanimously carried.

MOA – CSEA Regional Transportation

John DeValve made a motion to approve the MOA Regional by and between HFM BOCES and the HFM BOCES CSEA Transportation Unit. This motion was seconded by Allan Turnbull and unanimously carried.  (SY 20-21 #298)

ADJOURNMENT:

With no further business to come before the Board, Allan Turnbull made a motion at 6:35 p.m. to adjourn the meeting.  This motion was seconded by John DeValve and unanimously carried.

Respectfully submitted,

Christine Eaton
Clerk of the Board

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