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March 28, 2018 Board of Education Minutes

BOARD OF COOPERATIVE EDUCATIONAL SERVICES
Hamilton-Fulton-Montgomery Counties
Johnstown, NY 12095

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DATE

March 28, 2018

PLACE

HFM BOCES Central Administration Board Room

KIND OF MEETING

Regular Monthly

MEMBERS PRESENT

James Beirlein, Harry Brooks Carmen Caraco, John DeValve, Joanne Freeman, and Allan Turnbull

MEMBERS ABSENT

Jean LaPorta

OTHERS PRESENT

Patrick Michel, District Superintendent; Lorraine Hohenforst, Deputy Superintendent; Kathi Lewis, School Business Official; Aaron Flynn, Human Resources Manager; Patrick Mangino, Teacher on Special Assignment; Mark Beaudette, CPA Questar III and Christine Eaton, Clerk

CALL TO ORDER

President Freeman called the meeting to order at 6:00 p.m., followed by the Pledge of Allegiance.

PRESENTATION Internal Audit

Mark Beaudette, CPA with Questar III reviewed the 2016-2017 Annual Risk Assessment and the 2017-18 Payroll Audit with the board.

AMEND AGENDA

Harry Brooks made a motion to amend the Board agenda by moving the Acceptance of the Internal Audit Report up from other Business Items. This motion was seconded by John DeValve and unanimously carried.

INTERNAL AUDIT REPORT

Having been reviewed and discussed by the Board, John DeValve made a motion to accept the 2016-2017 Annual Risk Assessment and the 2017-18 Payroll Audit Report as submitted by Internal Auditor Mark Beaudette, CPA, Questar III BOCES. This motion was seconded by Allan Turnbull and unanimously carried. (SY 17-18 #292, #293)

APPROVAL OF MINUTES

Carmen Caraco made a motion, seconded by John DeValve to approve the minutes of the February  28, 2018 Regular Board Meeting.  This motion was carried unanimously.

CLAIMS AUDITOR REPORTS

Allan Turnbull made a motion, seconded by John DeValve, and unanimously carried to approve the Claims Auditor Report for the period of February 15, 2018 through March 15, 2018. (SY 17-18 #294)

APPROVAL OF TREASURER’S REPORT

The Treasurer’s Report for the period of February 1, 2018 through February 28, 2018 was approved upon a motion made by John DeValve, seconded by Allan Turnbull and unanimously carried. (SY 17-18 #295)

EXTRACLASSROOM REPORT

A motion was made by Harry Brooks and seconded by Carmen Caraco to approve the Extraclass General Ledger Report for February 2018. This motion was unanimously carried. (SY 17-18 #296)

ITEMS TO BE DECLARED SALVAGE

Pursuant to Board of Education Policy No. 4021, Personal Property Accountability, Harry Brooks made a motion, seconded by Carmen Caraco and unanimously carried to declare as salvage the items listed on the Chief Financial Officer’s memorandum dated March 7 2018. (SY 17-18 #297)

CTE RESERVE FUND PURCHASE APPROVAL

Pending State Education approval, John DeValve made a motion to approve the purchase of a pre-owned mid-sized skidder for students in the Environmental Technology class with funds from the Career and Technical Education equipment reserve fund. This motion was seconded by Allan Turnbull and unanimously carried. (SY 17-18 #298)

2018 CONTRACT FOR ADMINISTRATION OF PTECH/PATHWAYS PROGRAMS

Allan Turnbull made a motion to authorize the District Superintendent to execute the 2018 Contract for Administration of PTECH/Pathways Programs by and between HFM BOCES and the Fulton Montgomery Regional Chamber of Commerce effective January 1, 2018 through December 31, 2018, recognizing that the Fulton Montgomery Regional Chamber of Commerce’s fiscal year is January through December, BOCES will pay the first installment by June 15, 2018 and the second installment by December 15, 2018.  This motion was seconded by John DeValve and unanimously carried. (SY 17-18 #299)

REVISED INDEPENDENT CONTRACTOR SERVICES AGREEMENT – RISLEY

John DeValve made a motion, seconded by Allan Turnbull and unanimously carried to authorize the District Superintendent to execute the revised Independent Contractor Services Agreement by and between HFM BOCES and Julia Risley and the Gloversville Enlarged School District for Ms. Risley to teach Anatomy and Physiology to students effective September 1, 2017 through June 30, 2018. (SY 17-18 #300)

GRANTS

Harry Brooks made a motion, seconded by Allan Turnbull and unanimously carried to accept the following grant funds, and authorize their suitable appropriation and expenditure, pursuant to State Education Department and/or local approvals: Stewart’s Holiday Match Grant – $350.00 (SY 17-18 #301)

REVISED RESOLUTION FOR STANDARDIZATION

John DeValve made a motion to approve the attached Revised Resolution for Standardization submitted by the Chief Financial Officer by memorandum dated March 23, 2018. This motion was seconded by Carmen Caraco and unanimously carried. (SY 17-18 #302)

PROPERTY AND LIABILITY RESERVE

Allan Turnbull made a motion, seconded by John DeValve and unanimously carried that the Property and Liability Reserve be reduced by $450,000; said monies to be returned to the districts based upon RWADA.

OVERNIGHT FIELD TRIP APPROVAL – FFA

Carmen Caraco made a motion to approve the Ag PTECH FFA overnight field trip to attend the New York State FFA Convention from May 17 to 19, 2018. This motion was seconded by John DeValve and unanimously carried. (SY 17-18 #303)

SCHOOL TO WORK TO SCHOOL INTERN

Allan Turnbull made a motion, seconded by John DeValve to authorize a HFM BOCES School to Work to School Internship with Adirondack Academy to begin April 9, 2017. This motion carried with a vote of five ayes (Beirlein, Caraco, DeValve, Freeman and Turnbull) and one Nay (Brooks) (SY 17-18 #304)

FAMILY COUNSELING CENTER Inc. – MOA (Information Only)

The Board was made aware of an MOA by and between HFM BOCES and The Family Counseling Center of Fulton County providing ADK students and their families with free mental health services. (SY 17-18 #305)

RESOLUTION FOR ENDORSING GOALS FOR A FULTON COUNTY SHERIFF’S  SCHOOL RESOURCE OFFICER PROGRAM

The Board was advised that the Fulton County Board of Supervisors passed a Resolution Endorsing Goals for a Fulton County Sheriff’s School Resource Officer program on March 12, 2018. (SY 17-18 #306) (Information Only)

D.S. REPORT

The District Superintendent’s Report included:

► Albany Update

► P-TECHS

►HFM BOCES Presentations

►Superintendents Academy

AMEND AGENDA

John DeValve made a motion, seconded by Carmen Caraco and unanimously carried to add to the Board agenda a resolution to fund The Superintendents Academy for a BOCES employee.

SUPERINTENDENT’S ACADEMY FUNDING

Allan Turnbull made a motion to authorize the funding for Jay DeTraglia to attend the 2018-2019 Future Superintendents Academy from August 2018 through May 2019. This motion was seconded by John DeValve and unanimously carried. (SY 17-18 #307)

► Deputy Superintendent’s Report

► Staff and Program Highlights

Board Member Reports and Comments

The Board discussed the Annual Meeting on April 11, 2018.   

18-19 Board Meeting Schedule

The Board reviewed the 2018-19 Board meeting schedule.   

RECESS

The Board took a recess at 7:27 p.m.

EXECUTIVE SESSION     

At 7:37 p.m. the Board entered executive session to discuss specific personnel matters and collective bargaining upon a motion made by Allan Turnbull, seconded by Harry Brooks and unanimously carried.

RETURN TO OPEN SESSION        

At 8:09 p.m. John DeValve made a motion to return to open session. This motion was seconded by Carmen Caraco and unanimously carried.

PERSONNEL ITEMS       

Upon the District Superintendent’s recommendation, the following personnel items were presented to the Board for acceptance or approval. All new appointments are contingent upon receipt of Employment Eligibility Verification forms.

Tabled Item           

John DeValve made a motion, seconded by Allan Turnbull and unanimously carried to table the retirement request of Edith Wilcox.

Resignation for Retirement

Jones, M.

Jones, Mary – Bus Driver with Regional Transportation submitting a letter of intent to retire effective March 30, 2018.  Ms. Jones has been with HFM BOCES since July 1, 2013 and came to BOCES as a transfer of function from the Gloversville Enlarged School District with an original date of hire of December 18, 2006. (SY 17-18 #308) \

Appointments

Substitute School Bus Attendant

Appoint the following staff member as a Substitute Bus Attendant effective March 12, 2018:

Cheyenne Lehr
(SY 17-18 #309)

Regional Scoring Assistants

Appoint the following as Regional Scoring Assistants with Instructional Services for the 2017-2018 school year effective March 28, 2018 through June 30, 2018 at a rate of $15.00 per hour, not to exceed $2,000.00:

Cheryl Baggetta
Margaret Lane
Sandra Vosburgh
Mary Jablonski
(SY 17-18 #310)

Substitutes

Appoint the following people below as substitutes for HFM BOCES:

Nancy Kennedy – Substitute Teacher
Sherry Kennerknecht – Substitute Typist
(SY 17-18 #311)

Clear, P.

Clear, Patrick – Temporary appointment to a Long-term Substitute with Ag PTECH effective September 12, 2017 through June 30, 2018.  Mr. Clear has a four-year science degree. Salary: $100.00 per day. (SY 17-18 #312)

Miscellaneous Personnel Items

Memorandum of Agreement by and Between the Board of Cooperative Educational Services and BOCES Teachers Association, Aides, Nurses and Interpreters Unit Hamilton Fulton Montgomery Counties (a/k/a The School Related Professionals Unit) (2) (SY 17-18 #313, #314)

Memorandum of Agreement by and between the Board of Cooperative Educational Services Hamilton-Fulton and Montgomery Counties and BOCES Teachers’ Association Hamilton-Fulton and Montgomery Counties. (SY 17-18 #315)

APPROVAL OF  PERSONNEL ITEMS

Allan Turnbull made a motion, seconded by John DeValve to accept the resignation for retirement of Jones; appoint Lehr, Regional Scoring Assistants (4), Kennedy, Kennerknecht and Clear and approve the (2) MOAs with the BOCES Teachers Association, Aides, Nurses and Interpreters Unit Hamilton Fulton Montgomery Counties (a/k/a The School Related Professionals Unit) and the MOA with BOCES Teachers’ Association Hamilton-Fulton and Montgomery Counties. This motion was unanimously carried.

FUTURE MEETINGS

April 11, 2018 – HFM BOCES Annual Meeting, 6:00 p.m. HFM BOCES Main Lobby
April 25, 2018 – HFM BOCES Regular Board Meeting/Annual Election Admin Budget Vote, 6:00 p.m., HFM BOCES Board Room

ADJOURNMENT

With no further business to come before the Board, Allan Turnbull made a motion at 8:12 p.m. to adjourn the meeting.  This motion was seconded by James Beirlein and unanimously carried.

Respectfully submitted,

Christine Eaton

Clerk of the Board

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