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Feb. 28, 2018 Board of Education Meeting Minutes

BOARD OF COOPERATIVE EDUCATIONAL SERVICES
Hamilton-Fulton-Montgomery Counties
Johnstown, NY 12095

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DATE

February 28, 2018

PLACE

HFM BOCES Central Administration Board Room

KIND OF MEETING

Regular Monthly

MEMBERS PRESENT

James Beirlein, Carmen Caraco, John DeValve, Joanne Freeman, Jean LaPorta and Allan Turnbull

MEMBERS ABSENT

Harry Brooks

OTHERS PRESENT

Patrick Michel, District Superintendent; Lorraine Hohenforst, Deputy Superintendent; Anna Goderie, English Teacher; Lisa Johnson, Robotics Teacher; Cierra Mason and Aislynn Ward, PTECH Students and Christine Eaton, Clerk

CALL TO ORDER

President Freeman called the meeting to order at 6:00 p.m., followed by the Pledge of Allegiance.

PRESENTATION PTECH Field Trips

HFM PTECH students and staff presented to the board on three overnight field trips they would like to participate in.

APPROVAL OF MINUTES

John DeValve made a motion, seconded by Carmen Caraco to approve the minutes of the January 31, 2018 Regular Board Meeting. This motion was carried unanimously.

CLAIMS AUDITOR REPORTS

Allan Turnbull made a motion, seconded by Jean LaPorta, and unanimously carried to approve the Claims Auditor Report for the period of January 18, 2018 through February 9, 2018. (SY 17-18 #263)

APPROVAL OF TREASURER’S REPORT

The Treasurer’s Report for the period of January 1, 2018 through January 31, 2018 was approved upon a motion made by John DeValve, seconded by Jean LaPorta and unanimously carried. (SY 17-18 #264)

EXTRACLASSROOM REPORT

A motion was made by Jean LaPorta and seconded by Allan Turnbull to approve the Extraclass General Ledger Report for January 2018. This motion was unanimously carried. (SY 17-18 #265)

ITEMS TO BE DECLARED SALVAGE

Pursuant to Board of Education Policy No. 4021, Personal Property Accountability, John DeValve made a motion, seconded by Allan Turnbull and unanimously carried to declare as salvage the item listed on the Chief Financial Officer’s memorandum dated February 16 2018.  (SY 17-18 #266)

CTE RESERVE FUND PURCHASE APPROVAL

Pending State Education approval, Allan Turnbull made a motion to approve the purchase of a Kubota R530 articulated wheel loader for students in the Environmental Technology class with funds from the Career and Technical Education equipment reserve fund. This motion was seconded by John DeValve and unanimously carried. (SY 17-18 #267)

MSDSONLINE

Allan Turnbull made a motion, seconded by John DeValve to authorize the District Superintendent to execute the three-year subscription agreement with MSDSonline, Inc. effective May 14, 2018 through May 13, 2021. The subscription provides HFM BOCES with one primary account administrator, unlimited MSDS searches, views and additions to eBinder, 50 MSDS requests per year and 100 MSDS uploads per year. This motion was unanimously carried. (SY 17-18 #268)

RESOLUTION FOR STANDARDIZATION

John DeValve made a motion to approve the attached Resolution for Standardization submitted by the Chief Financial Officer by memorandum dated February 16, 2018. This motion was seconded by Allan Turnbull and unanimously carried. (SY 17-18 #269)

2018-19 SCHOOL CALENDAR

Jean LaPorta made a motion, seconded by Carmen Caraco and unanimously carried to approve the 2018-19 School Calendar. (SY 17-18 #270)

VEHICLE DONATION  REQUEST

John DeValve made a motion to approve the request for donated vehicles as submitted by Thomas Davis, Career and Technical Education Auto Mechanics Instructor and Carmen Caraco, Board member. This motion was seconded by Jean LaPorta and unanimously carried. (SY 17-18 #271)

OVERNIGHT FIELD TRIPS

John DeValve made a motion, seconded by Carmen Caraco and unanimously carried to approve the PTECH FBLA, Pen in Hand and Underwater Robotics Competition overnight field trips.

ACCUSTAFF TEMPORARY STAFFING SERVICES AGREEMENT

Allan Turnbull made a motion to authorize the District Superintendent to execute the Temporary Staffing Services Agreement by and between HFM BOCES and Tempforce, LLC d/b/a/ AccuStaff to temporarily provide HFM BOCES with an Office/Administrative employee effective February 15, 2018. This motion was seconded by Jean LaPorta and unanimously carried. (SY 17-18 #272)

GRANTS

John DeValve made a motion, seconded by Jean LaPorta and unanimously carried to accept the following grant funds, and authorize their suitable appropriation and expenditure, pursuant to State Education Department and/or local approvals:
High School Equivalency (HSE) grant – $4,442.00. (SY 17-18 #273)

BID RECOMMENDATION

Pursuant to the competitive bidding process, Allan Turnbull made a motion, seconded by John DeValve and unanimously carried to accept the bid recommendation as noted by memorandum from the Chief Financial Officer in the following area:
RFB-18-02 Fabrication and Installation of Interior and Exterior Signage – AJ Signs, 842 Saratoga Road, Burnt Hills, NY (SY 17-18 #274, #274B)

BUIDLING USE AGREEMENT for RSS

Jean LaPorta made a motion to authorize the District Superintendent to execute the Building Use Agreement for HFM BOCES Regional Summer School by and between HFM BOCES and the Greater Amsterdam School District to provide building use and multiple room use (including the library, office space and gymnasium) at the Amsterdam High School for the 2018 Regional Summer Program. This motion was seconded by John DeValve and unanimously carried. (SY 17-18 #275)

INDEPENDENT CONTRACTOR SERVICES AGREEMENT – HOEFINGER

John DeValve made a motion, seconded by Carmen Caraco and unanimously carried to authorize the District Superintendent to execute the Independent Contractor Services Agreement by and between HFM BOCES and Eveline Hoefinger to perform Occupational Therapy indirect and direct services to students effective March 5, 2018 through June 30, 2018.  (SY 17-18 #276)

INDEPENDENT CONTRACTOR SERVICES AGREEMENT- KIDS  ONEIDA INC.

Jean LaPorta made a motion to authorize the District Superintendent to execute the Independent Contractor Services Agreement by and between HFM BOCES and Kids Oneida Inc., to perform up to seven days of Therapeutic Crisis Intervention refresher training delivered according to a mutually agreed schedule effective March 14, 2018 through June 30, 2018. This motion was seconded by John DeValve and unanimously carried. (SY 17-18 #277)

D.S. REPORT

The District Superintendent’s Report included:

► Albany Update

► P-TECHS

►HFM BOCES Presentations

► Deputy Superintendent’s Report

► Staff and Program Highlights

Board Member Reports and Comments

The Board discussed the plaque for the David C. Edwards Distinguished School Board Member Service Award and the nominations.

OLD BUSINESS

Allan Turnbull made a motion, seconded by John  DeValve and unanimously carried to accept the following revised policies as second readings and adopt them:

Policy #6001- Temporary, Part-time and Summer Employment (SY 17-18 #278)

Policy #5201 – School Food Service Program and Meal Charge Policy (SY 17-18 #279)

RECESS

The Board took a recess at 7:22 p.m.

EXECUTIVE SESSION

At 7:33 p.m. the Board entered executive session to discuss specific personnel matters and collective bargaining upon a motion made by John DeValve, seconded by Allan Turnbull and unanimously carried.

RETURN TO OPEN SESSION

At 8:02 p.m. Carmen Caraco made a motion to return to open session. This motion was seconded by John DeValve and unanimously carried.

PERSONNEL ITEMS

Upon the District Superintendent’s recommendation, the following personnel items were presented to the Board for acceptance or approval.  All new appointments are contingent upon receipt of Employment Eligibility Verification forms.

Resignation

Draus, L.

Draus, Lauren – Adult Educator with Adult Literacy and Corrections Education submitting a letter of resignation effective March 7, 2018. Mrs. Draus has been with HFM BOCES since April 29, 2010. (SY 17-18 #280)

Gray, A.

Gray, Amanda – Teacher Aide with Special Education submitting a letter of resignation effective February 16, 2018. Ms. Gray has been with HFM BOCES since September 1, 2016. (SY 17-18 #281)

Leave of Absence

Lopez, M.

Lopez, Maria – School Bus Attendant with Regional Transportation requesting an unpaid leave of absence effective March 8, 2018 through April 13, 2018. (SY 17-18 #282)

Appointments

Substitutes

Appoint the following people below as substitutes FOR HFM BOCES:

Francesca Boyer – Substitute Teacher

Jennifer King – Substitute Teacher Aide

Amanda DeAnda – Substitute Teacher, Substitute Teacher Assistant, Substitute Teacher Aide

Beverly Feehan – Substitute Teacher Aide

Andrew Senese – Substitute Teacher

Amanda Holland – Substitute Teacher Aide

Kathy Szala – Substitute Teacher Aide

(SY 17-18 #283)

Extra Class Advisors

Appoint the following staff members as extra-classroom advisors for the Criminal Justice extra-class account:

Thomas Nethaway
Michael Scott
(SY 17-18 #284)

DeForest-Myers, S.

Three-year probationary appointment to an Itinerant Curriculum Coach position with Itinerant Services effective March 1, 2018 through February 28, 2021, contingent upon the achievement of effective or highly effective APPR ratings necessary to receive tenure throughout her probationary period, consistent with requirements of Law Sections 3012, 3012-c, 3012-d. Mrs. DeForest-Myers was previously granted tenure at the Greater Amsterdam School District. The position includes up to 20 days of work during the summer at her daily rate. Mrs. DeForest-Myers is replacing Lisa Gargiulo who took another position in the organization. Tenure Area: Teacher on Special Assignment, Instructional Support Services in Curriculum and Differentiated Instruction and the Analysis of Student Performance Data. Salary: Schedule D, Step 10, $50,673.00, pro-rated to $20,269.20. Certification: English 7-12-Permanent. (SY 17-18 #285)

Draus, L.

Draus, Lauren – Temporary appointment to a part-time, hourly Adult Educator position with Adult Literacy and Corrections Education effective March 8, 2018 through June 30, 2018.  Lauren resigned from her full-time Adult Educator position and is going to work hourly to the end of the school year. Salary: $25.00 per hour, not to exceed 60 hours. (SY 17-18 #286)

Santamaria, G.

Santamaria, Geovanny – Temporary appointment to a part-time, hourly Adult Educator position with Adult Literacy and Corrections Education effective March 1, 2018 through June 30, 2018. Salary: $25.00 per hour, not to exceed 60 hours. (SY 17-18 #287)

Matiz-Buanno, Y.

Matiz-Buanno, Yira – Temporary appointment to a part-time, hourly Adult Educator position with Adult Literacy and Corrections Education effective March 1, 2018 through June 30, 2018.  Salary: $25.00 per hour, not to exceed 160 hours. (SY 17-18 #288)

Santamaria, G.

Santamaria, Geovanny – Temporary, part-time appointment to a 0.7 FTE Adult Educator position with Adult Literacy and Corrections Education effective March 8, 2018 through June 30, 2018.  Mr. Santamaria will be replacing Lauren Draus who resigned. Certification: Adult Education Certificate – pending. Salary: Schedule C, Step 1, $38,970.00 pro-rated to $10,229.63. (SY 17-18 #289)

Amend Appointments

Arney, C.

Arney, Charles – Special Education/Social Studies Teacher with PTECH, amending his May 27, 2015 appointment probationary end date from June 30, 2018 to June 30, 2019. Tenure will be contingent upon achievement of effective or highly effective APPR ratings necessary to receive tenure throughout his probationary period, consistent with Law Sections 3012, 3012-c, 3012-d.  Salary will remain the same. (SY 17-18 #290)

Luft, R.

Luft, Ron – Temporary Clinical Instructor with Career and Technical Education, amending his effective date from February 26, 2018 to February 6, 2018. Salary and total days will remain the same. (SY 17-18 #291)

APPROVAL OF PERSONNEL ITEMS

Allan Turnbull made a motion, seconded by Carmen Caraco to accept the resignations of Draus and Gray; approve the leave of absence of Lopez; appoint Substitutes (7), Nethaway, Scott, DeForest-Myers, Draus, Santamaria, Matiz-Buano and Santamaria; and  amend the appointments of Arney and Luft. This motion was unanimously carried.

FUTURE MEETINGS

March 28, 2018 – HFM BOCES Regular Board meeting, 6:00 p.m., HFM BOCES Board Room April 11, 2018 – HFM BOCES Annual Meeting, 6:00 p.m. HFM BOCES Main Lobby

ADJOURNMENT

With no further business to come before the Board, Allan Turnbull made a motion at 8:05 p.m. to adjourn the meeting. This motion was seconded by John DeValve and unanimously carried.

Respectfully submitted,

Christine Eaton
Clerk of the Board

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