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Dec. 13, 2017 Board of Education Minutes

BOARD OF COOPERATIVE EDUCATIONAL SERVICES
Hamilton-Fulton-Montgomery Counties
Johnstown, NY 12095

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DATE

Dec. 13, 2017

PLACE

PTECH, 305 Jansen Avenue, Johnstown, NY

KIND OF MEETING

Regular Monthly

MEMBERS PRESENT

Harry Brooks, Carmen Caraco, John DeValve, Joanne Freeman, Jean LaPorta and Allan Turnbull

OTHERS PRESENT

Patrick Michel, District Superintendent; Lorraine Hohenforst, Deputy Superintendent; Kathi Lewis, School Business Official; Michael Dardaris, PTECH Principal; Evette Hess, Jennifer Sponnoble, Pamela Vaillancourt, Sandra Brower, Jessica Nevins, Beth Smith, Jeremy Stipano, Sheila Thomas, Jeanne Halloran, Michael LaMastra, Heather Buskirk, Susan Pienta, Jamie Dickinson, Wayne Mattice, Charles Arney, William Murray, Jennifer Drake, and Anna Goderie, PTECH staff; Zachary Carico, Engineering Teacher; Mark Tanner, Career and Pathways Liaison; Emily Clizbe, Abby Levin, Mae Coman, Mariah Bottisti, Ashley Ruehle, Kayla Dzikowicz, Paige Bertuch and Emma Rizzo, students and Nick Cavallaro, Neric; Aaron Flynn, Human Resources Manager and  Christine Eaton, Clerk

CALL TO ORDER

President Freeman called the meeting to order at 6:06 p.m., followed by the Pledge of Allegiance.

PRESENTATIONS

PTECH Recognition

John DeValve made a motion, seconded by JeanLaPorta and unanimously carried to adopt the following resolution: We hereby honor the faculty and staff of HFM PTECH for their outstanding work over the past five years and recognize their designation as one of the top 25 most innovative schools in the country as well as their nomination as one of the top five.

Various PTECH staff members stood up and discussed how positive experiences working at PTECH.

Program Re-Approval Engineering Technology

Mark Tanner reviewed the CTE Engineering Technology Executive Summary a to be submitted to the New York State.

APPROVAL OF MINUTES

Jean LaPorta made a motion, seconded by John DeValve to approve the minutes of the October  25, 2017 Regular Board Meeting. This motion was carried unanimously.

CLAIMS AUDITOR REPORTS

Allan Turnbull made a motion, seconded by John DeValve, and unanimously carried to approve the Claims Auditor Reports for the period of dated October 16, 2017 through November 30, 2017. (SY 17-18 #184, #185)

APPROVAL OF TREASURER’S REPORT

The Treasurer’s Report for the period of October 1, 2017 through October 31, 2017 was approved upon a motion made by John DeValve, seconded by Allan Turnbull and unanimously carried. (SY 17-18 #186)

EXTRACLASSROOM REPORTS

A motion was made by Jean LaPorta and seconded by Allan Turnbull to approve the Extraclass General Ledger Reports for October and November 2017. This motion was unanimously carried. (SY 17-18 #187 and #188)

SED APPROVAL – ENGINEERING TECHNOLOGY

Harry Brooks made a motion to authorize the Career and Technology Education Engineering Technology Executive Summary to be submitted to the New York State Education Department for approval. This motion was seconded by Jean LaPorta and unanimously carried. (SY 17-18 #189)

ITEMS TO BE DECLARED SALVAGE

Pursuant to Board of Education Policy No. 4021, Personal Property Accountability, Allan Turnbull made a motion, seconded by John DeValve and unanimously carried to declare as salvage the items listed on the Chief Financial Officer’s memorandum dated December 7, 2017. (SY 17-18 #190)

CTE AUTO BODY DONATION

Jean LaPorta made a motion, seconded by John Devalve and unanimously carried to accept the donation of a Wanda Paint Mixing System to the HFM BOCES Career and Technical Education Auto Body program with appreciation to H. Loucks Body and Fender Works, Inc. (SY 17-19 #191)

INDEPENDENT CONTRACTOR SERIVCES AGREEMENT – FARRINGTON

Jean LaPorta made a motion, seconded by Carmen Caraco and unanimously carried to authorize the District Superintendent to execute the Independent Contractor Services Agreement by and between HFM BOCES and Polly Farrington to present Cool Tools for Schools 2017-18, an on-line workshop, effective November 28, 2017 through June 15, 2018. (SY 17-18 #192)

INDEPENDENT CONTRACTOR SERIVCES AGREEMENT – MERRITT

Allan Turnbull made a motion to authorize the District Superintendent to execute the Independent Contractor Services Agreement by and between HFM BOCES and Julia Merritt to be the PTECH Underwater Robotics Club Advisor effective November 1, 2017 through June 30, 2018.  This motion was seconded by John DeValve and unanimously carried. (SY 17-18 #193)

ANONYMOUS DONATION – PTECH

Harry Brooks made a motion, seconded by John DeValve and unanimously carried to accept the anonymous donation of a concert as well as workshops performed by the Bridge Arts Ensemble  on November 9, 2017 to the HFM BOCES PTECH students. (SY 17-18 #194)

DONATIONS – PTECH

Jean LaPorta made a motion to accept donations from various local businesses to PTECH in the amount of $235.00 for a PTECH Thanksgiving Feast held on November 21, 2017. This motion was seconded by John DeValve and unanimously carried. (SY 17-18 #195)

DONATION – CTE CONSERVATION CLUB

John DeValve made a motion, seconded by Allan Turnbull and unanimously carried to accept a donation of a used Craftsman Electric Start 9.0 HP/28 Snow Blower to the HFM BOCES Conservation Club with appreciation to Adam Cancio.

DEPUTY SUPERINTENDENT AND CFO CREDIT CARD REPORTS

Allan Turnbull made a motion to accept the Deputy Superintendent and CFO Quarterly Credit Card Reports for the time period of April 1, 2017 through September 30, 2017.  This motion was seconded by Jean LaPorta and unanimously carried.  (SY 17-18 #197)

GRANTS

John DeValve made a motion, seconded by Carmen Caraco and unanimously carried to accept the following grant funds, and authorize their suitable appropriation and expenditure, pursuant to State Education Department and/or local approvals:

Literacy Zone (Gloversville) Basic Literacy – $91,581.00. (SY 17-18 #198)

MINIMUM WAGE INCREASE

Due to the minimum wage increase, Allan Turnbull made a motion, seconded by Jean LaPorta and unanimously carried to amend the established pay rates for the positions as listed below effective December 31, 2017:

Substitute Teacher Aide – $10.40 per hour
Substitute Interpreter – $10.40 per hour
Substitute Food Service Helper – $10.40 per hour
Substitute School Monitor – $10.40 per hour
Substitute Typist – $10.70 per hour
Substitute licensed Practical Nurse – $10.70 per hour
(SY 17-18 #199)

ESTABLISH EXTRACLASS ACCOUNT

John DeValve made a motion to authorize the establishment of a CTE Auto Body extraclass account appointing John Ackermann as the class advisor.  This motion is seconded by Carmen Caraco and unanimously carried.   (SY 17-18 #200)

BID RECOMMENDATION

Pursuant to the competitive bidding process, Jean LaPorta made a motion, seconded by John DeValve and unanimously carried to accept the bid recommendation as noted by memorandum from the Chief Financial Officer in the following area:

RFP-18-01 Independent Audit Services
West and Company CPAs, PC, 97 N. Main Street
Gloversville, NY  12078. (SY 16-17 #201,  #201B)

STUDENT INTERNSHIPS

John DeValve made a motion to authorize an HFM BOCES main campus lobby student internship to begin January 2, 2018.  This motion was seconded by Allan Turnbull and unanimously carried.

INDEPENDENT CONTRACTOR SERIVCES AGREEMENT – Fisher

Allan Turnbull made a motion to authorize the District Superintendent to execute the Independent Contractor Services Agreement by and between HFM BOCES and Richard Fisher to perform the duties of a 0.4 FTE Distance Learning Earth Science Teacher for ADK students effective December 7, 2017 through June 30, 2018.  This motion was seconded by John DeValve and unanimously carried. (SY 17-18 #202)

D.S. REPORT

The District Superintendent’s Report included:

► Albany Update

► P-TECHS

► Economic Development Zones

►HFM BOCES Presentations

► Deputy Superintendent’s Report

► Staff and Program Highlights

RECESS

The Board took a break at 7:19 p.m.

RESUME MEETING

The Board resumed the meeting at 7:22 p.m.

Board Member Reports and Comments Mrs. Freeman talked about the Commissioner’s Roundtable that she and Dr. Michel attended on December 8, 2017.

OLD BUSINESS

Allan Turnbull made a motion, seconded by Harry Brooks and unanimously carried to accept the following policies as second readings and adopt them:

Policy #8104- Animals in School – Instructional Purposes (SY 17-18 #203)
Policy #8105 – Animals in School – Study, Handling and Care (SY 17-18 #204)
Revised Policy #4501 – Competitive Bidding
(SY 17-18 #205)

RECESS

The Board took a recess at 7:45 p.m.

EXECUTIVE SESSION

At 7:59 p.m. the Board entered executive session to discuss specific personnel matters and collective bargaining upon a motion made by John DeValve, seconded by Carmen Caraco and unanimously carried.

RETURN TO OPEN SESSION

At 8:10 p.m. Allan Turnbull made a motion to return to open session. This motion was seconded by John DeValve and unanimously carried.

PERSONNEL ITEMS

Upon the District Superintendent’s recommendation, the following personnel items were presented to the Board for acceptance or approval. All new appointments are contingent upon receipt of Employment Eligibility Verification forms.

Resignations for  Retirement

Egan, K.

Egan, Kathleen – Teacher Aide with Special Education submitting a letter of intent to retire effective June 30, 2018.  Mrs. Egan has been with HFM BOCES since September 1, 2006. (SY 17-18 #206)

Loucks, L.

Loucks, Lynda – Teacher Aide with Special Education submitting a letter of intent to retire effective August 31, 2018.  Mrs. Loucks has been with HFM BOCES since September 1, 2006. (SY 17-18 #207)

Van Schaick, B.

Van Schaick, Brenda –  Teacher Aide with Special Education submitting a letter of intent to retire effective June 30, 2018.  Ms. Van Schaick has been with HFM BOCES since September 1, 2007. (SY 17-18 #208)

Gerke, A.

Gerke, Andrea – Special Education Teacher with Special Education submitting a letter of intent to retire effective June 30, 2018.  Mrs. Gerke has been with HFM BOCES since September 11, 2006. (SY 17-18 #209)

Sacco, W.

Sacco, Wendy – Special Education Teacher with Special Education submitting a letter of intent to retire effective June 30, 2018.  Mrs. Sacco has been with HFM BOCES since October 28, 1999. (SY 17-18 #210)

Fowler, A.

Fowler, Audrey – Registered Professional Nurse (School) with Special Education submitting a letter of intent to retire effective June 29, 2018. Mrs. Fowler has been with HFM BOCES since October 1, 2001. (SY 17-18 #211)

Cole, C.

Cole, Catherine – Music Teacher with Special Education submitting a letter of intent to retire effective June 30, 2018. Mrs. Cole has been with HFM BOCES since September 1, 1990. (SY 17-18 #212)

Reilly, A.

Reilly. Anna – School Psychologist with Special Education submitting a letter of intent to retire effective August 17, 2018. Mrs. Reilly has been with HFM BOCES since September 1, 1987. (SY 17-18 #213)

Trudeau, L.

Trudeau, Lynn – School Social Worker with Adult Literacy and Corrections Education submitting a letter of intent to retire effective June 30, 2018. Ms. Trudeau has been with HFM BOCES since February 1, 1999. (SY 17-18 #214)

Leave of Absence

Coolidge, M.

Coolidge, Margaret – School Bus Attendant with Regional Transportation requesting a leave of absence from her School Bus Attendant position effective October 31, 2017 to accept a provisional appointment to a Typist position with Regional Transportation effective November 1, 2017. (SY 17-18 #215)

Establish and Appoint

Flynn, A.

Flynn, Aaron – Provisional civil service appointment to a Human Resources Manager position effective December 4, 2017. This is a new position. Mr. Flynn’s appointment is contingent upon him being reachable on the civil service list once the Human Resources Manager exam is given. Salary: $65,000.00 pro-rated to $37,645.86. (SY 17-18 #216)

Appointments

Mentors

Appoint the following as mentors for the 2017-18 school year. They will be paid no more than $1,000.00 depending upon the total amount of mentoring hours.

Ryan England – mentor to – John Ackermann, Jr.
Kimberly Hale – mentor to – Heather LaSalvia
(SY 17-18 #217)

Curriculum Writing

Appoint the following Career and Technical Education staff member to work up to seven hours for curriculum writing on November 22, 2017 at a rate of $25.00 per hour.

John Ackermann Jr.
(SY 17-18 #218)

Substitute School Bus Attendant

Appoint the following staff member as a Substitute School Bus Attendant effective November 2, 2017.

Margaret Coolidge
(SY 17-18 #219)

Coolidge, M.

Coolidge, Margaret – Provisional civil service appointment to a full-time (1.0 FTE) typist position with Regional Transportation effective November 1, 2017. Ms. Coolidge’s appointment is contingent upon her being reachable on the civil service list once the Typist exam is given. Ms. Coolidge currently works as a School Bus Attendant and will be replacing Nancy Hohenforst who retired. Salary: $24,229.42, pro-rated to $16,152.96. (SY 17-18 #220)

Autism Advisor

Appoint the following Special Education staff member as Autism Advisor for the 2017-18 school year:

Annamarie Neri
(SY 17-18 #221)

Regional Scoring Leaders

Appoint the following to Regional Scoring Leader positions with Instructional Services effective January 15, 2018 through June 30, 2018.  Salary: $25.00 per hour, not to exceed $250.00.

Kelly Peugh-Forte, Amsterdam, Common Core ELA
Catherine Clemence, Johnstown, CC Geometry
Abigail Jacobs, HFM BOCES, Global History
Beverly Greco, Amsterdam, Common Core Algebra
Leonard Martin, Gloversville, US History
Colleen Robinson, Johnstown, Earth Science
Joe Agresta, Amsterdam, Algebra 2/Trigonometry
TBD, TBD, Living Environment
(SY 17-18 #222)

Substitute

Appoint the following as a Substitute teacher for HFM BOCES

Craig Phillips
(SY 17-18 #223)

Evangelista, J.

Evangelista, Jaye – Temporary appointment to a Long-term Substitute position with Special Education effective December 11, 2017 through June 30, 2018.  Ms. Evangelista will be filling in for Jamie Sedal-Ammann who is on leave.  (SY 17-18 #224)

Amend Appointment

Potter, R.

Potter, Richard – Principal of Adirondack Academy, amending his July 1, 2015 appointment from seven years of service to seven years of service for retirement purposes.  (17-18 #225)

Termination

Cristaldi, C.

Cristaldi, Carla – Senior Typist with Special Education terminating her effective November 23, 2017.  (SY 17-18 #226)

APPROVAL OF PERSONNEL ITEMS

John DeValve made a motion, seconded by

Carmen Caraco to accept the resignations for retirement of Egan, Loucks, Van Schaick, Gerke, Sacco, Fowler, Cole, Reilly and Trudeau; approve the leave of absence of Coolidge, establish and appoint Flynn; appoint England, Hale, Ackermann, Coolidge, Neri. Regional Scorers (7), Phillips and Evangelista; amend the appointment of Potter and terminate Cristaldi.  This motion was unanimously carried.

FUTURE MEETINGS

January 31, 2018 – HFM BOCES Regular Board meeting, 6:00 p.m., HFM BOCES Board Room

ADJOURNMENT:

With no further business to come before the Board, Allan Turnbull made a motion at 8:12 p.m. to adjourn the meeting. This motion was seconded by Jean LaPorta and unanimously carried.

Respectfully submitted,

Christine Eaton
Clerk of the Board

 

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