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HFM BOCES School Library System Council and Meeting Minutes April 26, 2018

PRESENT:  Kristi Beedon, Carla Bengle-Mackey, Deb Booth, Kathy Gundrum, Karen Johnson, Tammy Jones, Christine Suhr, Eric Trahan, Edie Willcox, Halley Zanconato

ABSENT:  Tariyka Chaulk, Cornelius Bradt, Dan Towne

CDLC Update: Kathy Gundrum

We can issue DAP cards for any student.  There is information on the CDLC website.  Cards are issued through SLS

Please use the eform for ILL.  It’s a much quicker turnaround time.  There are some nice tutorials on the CDLC website.

The second round of digitization grants is available.

All CDLC events are open to our SLMS.

CDLC is working with Library Systems and WMHT on literacy programming and events.

FMCC Update:  Karen Johnson

There was no report to present

Public Library Update: Eric Trahan

In the near future, they are looking to support oral history programs.  They are shooting for next year to start.

Advocacy – Can refer to Research Institute for Public Libraries and Public Library Association for combined data and story pieces. Think in terms of a “Hero’s Journey.”  This is a story where an average person has a challenge.  You have to determine how the hero overcame the challenge and then attach the specifics that are available at your site.

Library Automation (Edie Willcox)

Edie will be training barcoders next week at St. Mary’s Institute.

SLS Awards Luncheon (Edie Willcox)

May 17, 2018

One collaborative team from Ft. Plain H.S. is being honored that incorporates 4 different departments. Grade 8 Social Studies, English Literature, Special Ed and Reading.

Invitations have been sent. Be sure to RSVP if you haven’t.

Please make a special effort to attend. They are excellent recipients and it will be an excellent meal.

2018-2019 Budget (Deb Booth)

The numbers have not been finalized yet.  Christine Suhr made a motion “To allow Deb to build a budget.”  The motion was seconded by Carla Bengle-Mackey. There was a unanimous approval.

Council Terms (Karen Johnson)

Cornelius Bradt’s term on Council was renewed to 2021.

Tariyka Chaulk’s term on Council ended.  Sarah Cordts will be responsible for the Johnstown School District on Council.

Kathy Gundrum’s term on Council was renewed to 2021.

Tariyka Chaulk will become the Communication Coordinator for the Johnstown School District, replacing Dylan Thomarie.

A motion was made by Carla Bengle-Mackey to approve the new slate of officers.  It was seconded by Tammy Jones and unanimously approved.

4 Systems Workshops (Deb Booth)

AASL Standards:  Days 1 and 2  WSWHE 6/12 and 6/13
Cap Region BOCES 6/18 and 6/19

You must attend both days!

Day 3 Questar III 7/26 or WSWHE 8/14

Day 4 not determined yet

We have purchased a book for each library

Advocacy (Edie Willcox)

This year’s enacted budget contains the first system aid increase since 2016.  Governor Cuomo proposed a $4M cut in Library Aid in this year’s Executive Budget.  The FY2018-19 enacted budget reversed this proposed cut, and allocated an additional $1M.

Members wrote thank you notes to Governor Cuomo for passing this aid in the budget.

Thank you notes were also written to the legislators for fighting on behalf of the library community.

Continuing Education (Deb Booth)

The flyer will be coming out soon for the May 31st Workshop Day.  It is “Makerspace” focused.

We are looking towards the fall for another workshop.  Everyone was asked what they would like for topics.

Suggestions received were:
Library Design – Presentation by CDLC or the Albany State Ed facility.
Small Grants – how to write and obtain them.
Field trip – Center of Gravity to see Holly (a design person for workflow)  It was also mentioned that Troy is becoming a gaming hub.

Other Business: (Karen Johnson)

There was no other business presented.

Upcoming Dates (Karen Johnson)

SSL Conference: May 3-5 in Melville, Long Island

Awards Luncheon: May 17, 2018

Council (C) 10/4/18, 12/12/18, 3/7/19, 4/17/19

Communication Coordinators (CC) Meetings:  10/4/18 and 3/7/19

AASL Workshops  Day 1 and 2 – WSWHE BOCES 6/12 and 6/13

Capital Region BOCES 6/18 and 6/19  The deadline to register is May 25th for Days 1 & 2.

Day 3 – Questar III BOCES 7/26 or WSWHE BOCES 8/14

Day 4: TBD


A motion to adjourn was made by Carla Bengle-Mackey.