Management Support Services
of Substitute Services
2755 State Highway 67, Johnstown NY 12095
HFM BOCES substitute teachers now use
Aesop, an automated online service to record absences and
manage substitute assignments in 2011-12. Aesop is a
reliable web-based technology available 24 hours a day,
seven days a week, providing simplified access through a
toll-free phone line or on the Internet. Access Aesop by
phone (1-800-94-AESOP) or online at
The Office of Substitute Services makes use of Aesop
Absence Management System to
manage school district's employee absences, substitute
selection and notification, substitute assignment and
accurate record keeping. Absences can be reported seven
days a week, 24 hours a day. Teachers can leave a
personalized voice message to their substitute to ensure
lesson continuity. The system searches and selects the
most qualified substitute.
Substitutes may call in at anytime to review open jobs.
They may also speak directly with a staff member of the Office
of Substitute Services to designate which school, location, grade level or
subject they prefer. Full administrative reports are
The office provides handbooks and workshops to aid
substitutes with standard classroom procedures,
classroom control, school discipline policies, the
Right-To-Know Law and other pertinent information. The
office is staffed from 5:30 a.m.-3:30 p.m. while school
is in session. An answering machine picks up after
The Office of Substitute Service is located at the main HFM
BOCES campus, 2755 State Highway 67, Johnstown NY, 12095. Please clearly mark
“Substitute Service” on any correspondence you send.
(Revised Nov. 2012)
HFM BOCES has revised
the hiring process for substitutes to clarify for every
applicant the duties they may be expected to perform and
to help them fully understand the responsibilities of
FAQ about the process for applying to become a
[top of page]
Downloadable forms and information
• Download requirements for working as a
or teacher aide
If you would like to apply to become a substitute teacher,
teacher aide, nurse or secretary to work in any of our component
school districts or for HFM BOCES, you may download a complete
application, including the requirements
here (pdf). Contact our office if you have any questions.
Please note: Those wishing to substitute as a
teacher aide, nurse or secretary must also complete a Civil
Service application, available on the Fulton County Government
www.fultoncountyny.gov, or by calling the Office
of Substitute Services at (518) 736-4390.
use list below to download specific forms - effective January 1,
Substitute Service Application Packet (pdf) Includes
all the forms listed below.
application cover letter (pdf)
reference form (pdf) (3) references required
Teacher Job Description (pdf)
Teacher Aide Job Description (pdf)
[top of page]
Mandatory training for all substitutes
All substitutes must complete an annual training in “Hazardous
Communications and the Right to Know Law” during the
current school year. This is mandatory as stated in
Article 28 Section S 878 of the Labor Laws by the New
York State Department of Labor.
We encourage you
to use our new Web-based HazCom training.
You must create a new account at this site, self
registering with a login and password of your choice (NOT
your Aesop sign-in and password). When you complete
the online course, note that you must complete the
HAZCOM and the short (less than five minutes) MSDS
Individuals who are new to the system (didn't register
in 2012-13) should use this link:
Individuals who used the system in 2012-13 and have an
account can use their email address and password from
last year and login at:
There is a brand new mobile app for Apple and Google
devices that supports online training.
Live, in person "Hazardous Communications and
the Right to Know Law" training scheduled for Feb.
11, 2014 has been canceled due to low enrollment. Anyone
needing to complete the training should do so online.
If you have questions about the mandatory training for
call the Health-Safety-Risk Management Office at (518)
736-4380 or the Office of Substitute Services at (518)
[top of page]