BOARD OF COOPERATIVE EDUCATIONAL SERVICES
Hamilton-Fulton-Montgomery Counties
Johnstown, NY 12095
DATE
January 31, 2018
PLACE
HFM BOCES Central Administration Board Room
KIND OF MEETING
Regular Monthly
MEMBERS PRESENT
James Beirlein, Carmen Caraco, John DeValve, Joanne Freeman, Jean LaPorta and Allan Turnbull
MEMBERS ABSENT
Harry Brooks
OTHERS PRESENT
Patrick Michel, District Superintendent; Lorraine Hohenforst, Deputy Superintendent; Kathi Lewis, School Business Official; Julia Hudyncia, Agriculture Teacher; Madison Blood, Kristiana Cowan and Maddie Kilmartin, Ag-PTECH student FFA members and Christine Eaton, Clerk
CALL TO ORDER
President Freeman called the meeting to order at 6:00 p.m., followed by the Pledge of Allegiance.
PRESENTATIONS Ag PTECH FFA
HFM Ag-PTECH FFA members presented to the board on the what the FFA is, what events they have attended and the future events they are planning on participating in.
APPROVAL OF MINUTES
Carmen Caraco made a motion, seconded by John DeValve to approve the minutes of the December 13, 2017 Regular Board Meeting with one correction. Aaron Flynn was not listed as attending. This motion was carried unanimously.
CLAIMS AUDITOR REPORTS
Jean LaPorta made a motion, seconded by Allan Turnbull, and unanimously carried to approve the Claims Auditor Report for the period of dated December 7, 2017 through January 11, 2018. (SY 17-18 #227)
APPROVAL OF TREASURER’S REPORT
The Treasurer’s Report for the periods of November 1, 2017 through November 30, 2017 and December 1, 2017 through December 31, 2017 were approved upon a motion made by Allan Turnbull, seconded by John DeValve and unanimously carried. (SY 17-18 #228. #229)
EXTRACLASSROOM REPORT
A motion was made by John DeValve and seconded by Allan Turnbull to approve the Extraclass General Ledger Report for December 2017. This motion was unanimously carried. (SY 17-18 #230)
ENDORSEMENT OF THE 2018-2019 ADMINISTRATIVE BUDGET
Allan Turnbull made a motion to endorse the 2018-2019 Administrative budget in the amount of $1,651,770, a 2.0% increase over the original 2017-2018 budget amount of $1,619,414, once the retiree health and dental insurance has been factored out. The Administrative Budget is to be reviewed with the component Boards of Education at the April 11, 2018 Annual Meeting; and is subject to public vote by said school districts on April 25, 2018. This motion was seconded by Carmen Caraco and unanimously carried. (SY 17-18 #231)
ITEMS TO BE DECLARED SALVAGE
Pursuant to Board of Education Policy No. 4021, Personal Property Accountability, John DeValve made a motion, seconded by Allan Turnbull and unanimously carried to declare as salvage the items listed on the Chief Financial Officer’s memorandum dated January 7, 2018. (SY 17-18 #232)
CTE RESERVE FUND PURCHASE APPROVAL
Pending State Education approval, Jean LaPorta made a motion to approve the purchase of six 2014 or newer automobiles for students in the Automotive Technology class with funds from the Career and Technical Education equipment reserve fund. This motion was seconded by John DeValve and unanimously carried. (SY 17-18 #233)
CFO’S RESPONSE TO MANAGEMENT LETTER
John DeValve made a motion to approve the Chief Financial Officer’s response to the management letter from the fiscal year 2016-17 independent audit report issued by West & Company, PC dated October 25, 2017. This motion was seconded by Jean LaPorta and unanimously carried. (SY 17-18 #234)
ESTABLISH RATE FOR REGIONAL SUMMER PROGRAM TEACHERS
Allan Turnbull made a motion, seconded by Jean LaPorta and unanimously carried to establish a $30.00 per hour rate of pay for teachers who work in the regional summer programs, effective July 1, 2018. (SY 17-18 #235)
BUDGET ADJUSTMENTS
John DeValve made a motion to approve the 2017-18 Budgetary Adjustments through December 31, 2017 as submitted by the Chief Financial Officer by memorandum dated January 26, 2018. This motion was seconded by Carmen Caraco and unanimously carried. (SY 17-18 #236)
BUDGET TRANSFERS
Allan Turnbull made a motion, seconded by Jean LaPorta to approve the budget transfers from October 1, 2017 through December 31, 2017 as submitted by the Chief Financial Officer by memorandum dated January 26, 2017. This motion was unanimously carried. (SY 17-18 #237)
D.S. CREDIT CARD REPORT
James Beirlein made a motion to accept the District Superintendent Quarterly Credit Card Report for the time period of October 1, 2017 through December 31, 2017. This motion was seconded by John DeValve and unanimously carried. (SY 17-18 #238)
DEPUTY SUPERINTENDENT & CFO CREDIT CARD REPORT
Jean LaPorta made a motion, seconded by John DeValve to accept the Deputy Superintendent and Chief Financial Officer Quarterly Credit Card Report for the time period of October 1, 2017 through December 31, 2017. This motion was unanimously carried. (SY 17-18 #239)
BID RECOMMENDATION
Pursuant to the competitive bidding process, Allan Turnbull made a motion, seconded by John DeValve and unanimously carried to accept the contract extension recommendation as noted by memorandum from the Chief Financial Officer in the following area:
RFP-17-06 Scoring Analysis – Educational Vistas, Inc. (SY 17-18 #240)
GRANTS
John DeValve made a motion, seconded by Allan Turnbull and unanimously carried to accept the following grant funds, and authorize their suitable appropriation and expenditure, pursuant to State Education Department and/or local approvals:
Agriculture Education Incentive Grant – $5,000.00. (SY 17-18 #241)
D.S. REPORT
The District Superintendent’s Report included:
► Albany Update
► P-TECHS
►HFM BOCES Presentations
► Deputy Superintendent’s Report
► Staff and Program Highlights
Board Member Reports and Comments Board Member terms
The Board discussed the upcoming Annual election and whose terms will expire on June 30, 2018.
David C. Edwards Award
Allan Turnbull made a motion to approve the David C. Edwards Distinguished School Board Member Service Award application. This motion was seconded by Carmen Caraco and unanimously carried. (SY 17-18 #242)
MSSBA Treasurer
John DeValve made a motion, seconded by Allan Turnbull and unanimously carried to appoint Jean LaPorta as the treasurer for the Mohawk-Sacandaga School Board Association.
NEW BUSINESS
John DeValve made a motion, seconded by Allan Turnbull and unanimously carried to accept the following revised policies as first readings:
Policy #6001- Temporary, Part-time and Summer Employment (SY 17-18 #243)
Policy #5201 – School Food Service Program and Meal Charge Policy (SY 17-18 #244)
RECESS
The Board took a recess at 7:18 p.m.
EXECUTIVE SESSION
At 7:29 p.m. the Board entered executive session to discuss specific personnel matters and collective bargaining upon a motion made by John DeValve, seconded by Allan Turnbull and unanimously carried.
RETURN TO OPEN SESSION
At 8:05 p.m. Carmen Caraco made a motion to return to open session. This motion was seconded by John DeValve and unanimously carried.
PERSONNEL ITEMS
Upon the District Superintendent’s recommendation, the following personnel items were presented to the Board for acceptance or approval. All new appointments are contingent upon receipt of Employment Eligibility Verification forms.
Resignations for Retirement
Olson. C.
Olson, Christopher – Bus Driver/Dispatcher with Regional Transportation submitting a letter of intent retire effective the close of business on January 30, 2019. (SY 17-18 #245)
Resignation
Mereness, M.
Mereness, Mark – Criminal Justice Instructor with Career and Technical Education submitting a letter of resignation effective January 19, 2018. Mr. Mereness has been with HFM BOCES since September 1, 2017. (SY 17-18 #246)
Vaillancourt, P.
Vaillancourt, Pamela – Clerk with PTECH submitting a letter of resignation effective February 9, 2018. Mrs. Vaillancourt has been with HFM BOCES since December 15, 2016. (SY 17-18 #247)
Nicolella, J.
Nicolella, Jennifer – Records management Clerk with Itinerant Services submitting a letter of resignation effective February 13, 2018. Mrs. Nicolella has been with HFM BOCES since April 17, 2017. (SY 17-18 #248)
Weidman, J.
Weidman, Jefferson – Hourly, Adult Educator with Adult Literacy and Corrections Education submitting a letter of resignation effective February 15, 2018. Mr. Weidman has been with HFM BOCES since March 30, 2017. (SY 17-18 #249)
Establish and Appoint
Button, Margaret – Temporary appointment to a Long-term Substitute Teacher position with Adirondack Academy effective February 1, 2018 through June 30, 2018. Salary: $100.00 per day. Ms. Button will be supervising students for a distance learning class taught by Richard Fisher. This is a new position. (SY 17-18 #249)
Appointments
Stark, T.
Stark, Todd – Temporary appointment to Long-term Substitute Teacher with Career and Technical Education effective January 16, 2018 through June 30, 2018. Mr. Stark will be replacing Criminal Justice Instructor Mark Mereness who resigned. Salary: $100.00 per day. Mr. Stark is a retired Amsterdam Police Officer. (SY 17-18 #250)
Nethaway, T.
Nethaway, Thomas – Temporary appointment to a Long-term Substitute Teacher position with Career and Technical Education effective January 16, 2018 through June 30, 2018. Mr. Nethaway will be replacing Criminal Justice Instructor Mark Mereness who resigned. Salary: $100.00 per day. Mr. Nethaway is an Amsterdam Police Officer. (SY 17-18 #251)
Scott, M.
Scott, Michael – Temporary appointment to a Long-term Substitute Teacher position with Career and Technical Education effective January 26, 2018 through June 30, 2018. Mr. Scott will be replacing Criminal Justice Instructor Mark Mereness who resigned. Salary: $100.00 per day. Mr. Scott is a retired Gloversville Police Captain. (SY 17-18 #252)
Schmidt, J.
Schmidt, Joanne – Temporary appointment to a Long-term Substitute Teacher position with Career and Technical Education effective February 26, 2018 through June 30, 2018. Salary: $190.00 per day. Mrs. Schmidt will be paid the clinical rate of $190.00 per day due to her medical teaching experience. (SY 17-18 #253)
Luft, R.
Luft, Ron – Temporary appointment to a Clinical Instructor position with Career and Technical Education effective February 26, 2018 through June 30, 2018. Salary: $190.00 per day, up to 20 days. Mr. Luft will be covering the position currently held by Joanne Schmidt who will be covering a medical leave. (SY 17-18 #254)
Mentors
Appoint the following mentors for the 2017-2018 school year effective January 16, 2018. They will be paid no more than $1,000.00 for the school year depending upon the number of actual mentoring hours:
Phillip Schuyler – mentor to – Michael Scott
Robert Boshart – mentor to – Thomas Nethaway
(SY 17-18 #255)
Curriculum Writing
Appoint the following Career and Technical Education Long-term Substitute Criminal Justice Instructors to work up to three days at their daily rate on Curriculum Development effective February 20 through 22, 2018:
Thomas Nethaway
Michael Scott
(SY 17-18 #256)
Substitute School Bus Driver
Appoint the following staff member as a Substitute School Bus Driver effective January 23, 2018.
Jason Shanahan
(SY 17-18 #257)
Substitute School Bus Attendant
Appoint the following staff member as a Substitute School Bus Driver effective January 23, 2018.
Jason Shanahan
(SY 17-18 #257)
Substitutes
Appoint the following people listed below as substitutes for HFM BOCES:
J. Anthony DiMezza – Substitute Teacher
Alfaratta Eppley – Substitute Teacher Aide
Brian Seeley – Substitute Teacher
(SY 17-18 #258)
Regional Scoring Leader
Appoint the following to a Regional Scoring Leader position for the 2017-18 school year effective January 1, 2018. Salary: $25.00 per hour, not to exceed $250.00.
Ethan Meyer
(SY 17-18 #259)
Amend Appointments
Ackermann, Jr. J.
Ackermann Jr., John – Temporary appointment to an Auto Body Instructor position with Career and Technical Education effective October 26, 2017 through June 30, 2018. This is amending the October 25, 2017 Long-term Substitute teacher appointment. Certification: Vehicle Body Repair and Painting 7-12 Transitional A Option B Certificate – Pending review. Salary: $54,932.00 pro-rated to $45,044.24. (17-18 #260)
Mahon, E.
Mahon, Elizabeth – One-year probationary appointment to a Physical Therapist position with Special Education effective December 14, 2017. Ms. Mahon’s probationary period will end on December 13, 2018. This appointment amends her June 22, 2016 provisional appointment. Salary remains the same. (SY 17-18 #261)
Horton, N.
Horton, Nikayla – One-year probationary appointment to a Physical Therapist position with Special Education effective December 14, 2017. Mrs. Horton’s probationary period will end on December 13, 2018. This appointment amends her August 31, 2016 provisional appointment. Salary remains the same. (SY 17-18 #262)
APPROVAL OF PERSONNEL ITEMS
Allan Turnbull made a motion, seconded by Jean LaPorta to accept the resignation for retirement of Olson, the resignations of Mereness, Vaillancourt, Nicolella and Weidman; establish and appoint Button; appoint Stark, Nethaway, Scott, Schmidt, Luft, Mentors (2), Curriculum Development (2), Shanahan, Shanahan, substitutes (3), and Meyers and amend the appointments of Ackermann Jr., Mahon and Horton. This motion was unanimously carried.
FUTURE MEETINGS
February 1, 2018 – PTECH Prospective Students Open House, 5:30 p.m. and 6:30 p.m.
February 6, 2018 – Ag-PTECH Prospective Students Open House, 7:00 p.m.
February 28, 2018 – HFM BOCES Regular Board meeting, 6:00 p.m., HFM BOCES Board Room
ADJOURNMENT:
With no further business to come before the Board, Allan Turnbull made a motion at 8:10 p.m. to adjourn the meeting. This motion was seconded by John DeValve and unanimously carried.
Respectfully submitted,
Christine Eaton
Clerk of the Board
