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For Employees


Jan. 4, 2017: Updated forms

The mileage reimbursement rate has changed for 2017, and several forms have been updated to reflect that change. 2016 and 2017 versions are available online. Be sure to use the correct form when submitting your claims.

Dec. 15, 2016: Notice to staff

HFM BOCES has set new goals for risk management and employee safety for the current school year. Our primary goal is to reduce both the frequency and severity of employee incidents by 5%.  Working toward this goal will continue our efforts to provide a safe and healthy work environment for our staff and our students. HFM BOCES’ administrative team will spearhead the efforts and we ask that all staff members participate in reducing potential hazards, managing risks and responding quickly to any incident.

This statement and others relevant to staff safety may be found on the HSRM page


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A printed edition of the staff handbook is available in the HFM administration offices.

During the School Year

IMPORTANT: The Health/Safety Concern Reporting Form should be used for circumstances related to specific safety and health issues that need to be addressed outside of the normal work order system. Please enter routine comfort-related requests through myschoolbuilding. Emergency situations should be reported directly to your program supervisor or the Operations Department at 736-4380.

Payroll & Mileage

Payroll and mileage checks may NOT be cashed prior to the date printed on the check. In addition, all checks must be cashed within 60 days. After 60 days, the bank considers them stale dated checks and will no longer honor them.


Please use the forms below to file claims for mileage accumulated prior to Jan. 1, 2017.

Benefits & Insurance

This notice informs you that, as an employee of HFM BOCES, you are eligible to participate in the District—sponsored 403(b) retirement plan.

  • Forms for AFLAC, Health Savings Accounts and Workers’ Compensation will be added to the website as soon as they are updated for 2016-17. If you have any questions, contact the Business Office, (518) 736-4310.
Flexible Spending Accounts
Health Insurance Changes

Health insurance may be changed only two times during the year. Please speak with the HFM BOCES District Clerk (736-4681, ext. 4696) in December or in June if you anticipate a change.

Important Forms

New York State Labor Law entitles HFM BOCES employees to take a leave of absence for breast or prostate cancer screening, and to donate blood. Please submit the correct form to document your request.

Information regarding the Family Medical Leave Act may be found in HFM BOCES Board Policy Manual under Section 6400 PERSONNEL.

Information regarding workplace harassment may be found in HFM BOCES Board Policy Manual  under Section 0010 EQUAL OPPORTUNITY AND NONDISCRIMINATION.

Health, Safety Risk Management Information for Staff

lilworkmanASeveral employee forms are updated annually and will be added to the page as soon as they are ready. If you have difficulty finding what you are looking for, please call the Business Office (518) 736-4310.