Management Support Services

Office of Substitute Services

Jennifer Lander
Phone:    (518) 736-4390
FAX:        (518) 736-4389
E-mail:    subsvc@hfmboces.org
Address: 2755 State Highway 67, Johnstown NY 12095

WE NOW USE...

HFM BOCES substitute teachers now use Aesop, an automated online service to record absences and manage substitute assignments in 2011-12. Aesop is a reliable web-based technology available 24 hours a day, seven days a week, providing simplified access through a toll-free phone line or on the Internet. Access Aesop by phone (1-800-94-AESOP) or online at www.frontlinek12.com/aesop.

The Office of Substitute Services makes use of Aesop Absence Management System to manage school district's employee absences, substitute selection and notification, substitute assignment and accurate record keeping. Absences can be reported seven days a week, 24 hours a day. Teachers can leave a personalized voice message to their substitute to ensure lesson continuity. The system searches and selects the most qualified substitute.

Substitutes may call in at anytime to review open jobs. They may also speak directly with a staff member of the Office of Substitute Services to designate which school, location, grade level or subject they prefer. Full administrative reports are available.

The office provides handbooks and workshops to aid substitutes with standard classroom procedures, classroom control, school discipline policies, the Right-To-Know Law and other pertinent information. The office is staffed from 5:30 a.m.-3:30 p.m. while school is in session. An answering machine picks up after hours.

The Office of Substitute Service is located at the main HFM BOCES campus, 2755 State Highway 67, Johnstown NY, 12095. Please clearly mark “Substitute Service” on any correspondence you send.

Substitute Handbook (Revised Nov. 2012)
 

Job opportunities

HFM BOCES has revised the hiring process for substitutes to clarify for every applicant the duties they may be expected to perform and to help them fully understand the responsibilities of the position(s).

FAQ about the process for applying to become a substitute [click here]

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Downloadable forms and information

• Download requirements for working as a substitute teacher here (pdf), or teacher aide here (pdf).

If you would like to apply to become a substitute teacher, teacher aide, nurse or secretary to work in any of our component school districts or for HFM BOCES, you may download a complete application, including the requirements here (pdf). Contact our office if you have any questions.

Please note: Those wishing to substitute as a teacher aide, nurse or secretary must also complete a Civil Service application, available on the Fulton County Government Web site, www.fultoncountyny.gov, or by calling the Office of Substitute Services at (518) 736-4390.

Please use list below to download specific forms - effective January 1, 2010.

Complete Substitute Service Application Packet (pdf) Includes all the forms listed below.

Substitute Services application cover letter (pdf)

Substitute Services application (pdf)

Substitute Services reference form (pdf) (3) references required

Substitute Teacher Job Description (pdf)

Substitute Teacher Aide Job Description (pdf)

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Mandatory training for all substitutes

All substitutes must complete an annual training in “Hazardous Communications and the Right to Know Law” during the current school year. This is mandatory as stated in Article 28 Section S 878 of the Labor Laws by the New York State Department of Labor.

Web-based HazCom training is now available. You may register and complete the HAZCOM training through this link: https://sites.google.com/site/hfmdistrictportal/hfm-boces/substitute-services

NOTE: You must create a new account at this site, self registering with a login and password of your choice (NOT your Aesop sign-in and password). When you complete the online course, note that you must complete the HAZCOM and the short (less than five minutes) MSDS online overview.

Live, in person 2012-13 "Hazardous Communications and the Right to Know Law" training dates

• Please use the web-based option to complete the training. The Haz-Com training only needs to be taken if you do NOT currently have an orange badge for the 2012-13 school year. Haz-Com training for 2013-14 does begin until after June 2013.

Training sessions are conducted at the HFM BOCES campus. 2755 State Hwy 67, Johnstown, NY, in Conference Room C112A. Please park in the Conference Center parking lot closest to FMCC and enter the building through the training center entrance. Click here for driving directions.

You must attend the session which is scheduled prior to OR directly following your interview with the Office of Substitute Services. Please call (518) 736-4390 or email subsvc@hfmboces.org to sign up for this training session.

If you have questions about the mandatory training for substitutes, please call the Health-Safety-Risk Management Office at (518) 736-4380 or the Office of Substitute Services at (518) 736-4390.
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