Management Support Services

Office of Substitute Services

Jennifer Lander
Phone:    (518) 736-4390
FAX:        (518) 736-4389
E-mail:    subsvc@hfmboces.org
Address: 2755 State Highway 67, Johnstown NY 12095

SmartFindExpress: 1-866-580-0385

Effective January 1, 2010 - HFM BOCES has revised the hiring process for substitutes. Learn more about the new process here.

The Office of Substitute Services makes use of a SmartFindExpress automated calling system to manage a school district's employee absences, substitute selection and notification, substitute assignment and accurate record keeping. Absences can be reported seven days a week, 24 hours a day. Teachers can leave a personalized voice message to their substitute to ensure lesson continuity. The system searches and selects the most qualified substitute.

Substitutes may call in at anytime to review open jobs. They may also speak directly with a staff member of the Office of Substitute Services to designate which school, location, grade level or subject they prefer. Full administrative reports are available.

The office provides handbooks and workshops to aid substitutes with standard classroom procedures, classroom control, school discipline policies, the Right-To-Know Law and other pertinent information. The office is staffed from 5:30 a.m.-3:30 p.m. while school is in session. An answering machine picks up after hours.

Sub-gestions is a Web page updated monthly with fresh ideas to use as springboards for classroom discussion, writing activities and research projects. These educational and engaging activities can be used to maximize extra class time after the regular classroom teacher's lesson plan is completed. Hints and helps for being a prepared and productive substitute are also featured. Visit Sub-gestions often by clicking here.

The Office of Substitute Service is located at the main HFM BOCES campus, 2755 State Highway 67, Johnstown NY, 12095. Please clearly mark “Substitute Service” on any correspondence you send.
 

Job opportunities

Effective January 1, 2010 - HFM BOCES has revised the hiring process for substitutes to clarify for every applicant the duties they may be expected to perform and to help them fully understand the responsibilities of the position(s).

FAQ about the process for applying to become a substitute [click here]

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Downloadable forms and information (revised January 7, 2009)

• Download requirements for working as a substitute teacher here (pdf), or teacher aide here (pdf).

If you would like to apply to become a substitute teacher, teacher aide, nurse or secretary to work in any of our component school districts or for HFM BOCES, you may download a complete application, including the requirements here (pdf). Contact our office if you have any questions.

Please note: Those wishing to substitute as a teacher aide, nurse or secretary must also complete a Civil Service application, available on the Fulton County Government Web site, www.fultoncountyny.gov, or by calling the Office of Substitute Services at (518) 736-4390.

Please use list below to download specific forms - effective January 1, 2010.

Complete Substitute Service Application Packet 2010 (pdf) Includes all the forms listed below.

Substitute Services application cover letter (pdf)

Substitute Services application (pdf)

Substitute Services reference form (pdf) (3) references required

Substitute Teacher Job Description (pdf)

Substitute Teacher Aide Job Description (pdf)

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Mandatory training for all substitutes

All substitutes must attend an annual training in “Hazardous Communications and the Right to Know Law” during the current school year. This is mandatory as stated in Article 28 Section S 878 of the Labor Laws by the New York State Department of Labor.

"Hazardous Communications and the Right to Know Law" trainings have been scheduled for the 2009-10 school year. The following is a list of scheduled dates for this training through the end of the 2009-10 school year:
 

• Tuesday, January 5, 2010

• Wednesday, January 20, 2010

• Tuesday, February 2, 2010

• Wednesday, March 3, 2010

• Tuesday, April 13, 2010

• Wednesday, May 26, 2010

All training sessions are scheduled from 4-5 p.m. at the HFM BOCES campus. 2755 State Hwy 67, Johnstown, NY, in Training/Conference Room C112A. Please park in the training center parking lot closest to FMCC and enter the building through the training center entrance. Click here for driving directions.

You must attend the session which is scheduled prior to OR directly following your interview with the Office of Substitute Services. You may click here to download a PDF registration form. Please complete and return the form to HFM BOCES Office of Substitute Services, 2755 State Highway 67, Johnstown NY 12095.

If you have questions about the mandatory training for substitutes, please call the Health-Safety-Risk Management Office at (518) 736-4380 or the Office of Substitute Services at (518) 736-4390.
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