School
Library Systems Policies and Procedures
Purpose of the Council:
Section 1. To propose
and implement the Plan of Service.
Section 2. To review
the effectiveness of the Plan of Service.
Section 3. To
recommend for approval the budget.
Section 4. To carry
out the other duties as required or assigned.
Membership:
Section 1. There
shall be 13 representatives as follows:
• One member from each: (4)
Reference, Research and Resource Council
Public Library System
Non-public schools
Academic library
• Representatives from each: (9)
Independent city school districts (1)
Component member city schools (2)
Supervisory district schools (4)
Also: Teacher (1), Administrator – ex officio (1)
Section 2. The term
of office shall be for three years, from July 1– June 30,
staggered so that the terms of 1/3 of the members end every
three years.
Section 3. Should a
vacancy occur during a term of membership on the Council,
the opportunity to nominate a replacement will be given to the
member school or organization currently represented by the
person vacating the seat. Should that member school or
organization choose not to nominate a replacement, the
opportunity to nominate will be given to a non-Council member
school from that geographic region.
Meetings:
Section 1. There shall
be a minimum of four meetings per year.
Section 2. The Council
shall hold its organizational meeting during the first meeting
of the school year. At this meeting, the Council shall review
its operating procedures and fix its schedule of regular
meetings for the forthcoming year.
Section 3. Special
meetings may be held on call of the Chair or at the request of
any five Council members or the Director.
Section 4. Business
shall be conducted by the Council in accordance with accepted
rules of parliamentary procedure. A majority of the whole number
of Council members shall constitute a quorum. A quorum must
participate.
Officers:
Section 1. The
officers of the Council shall be the Chairperson and the
Vice-Chairperson.
Section 2. The
Chairperson and Vice-Chairperson will be elected each May for
the succeeding school year.
Section 3. The
Chairperson shall preside over the meetings. In the absence of
the Chairperson, the Vice-Chairperson shall preside.
Section 4. The
Chairperson, in agreement with other Council members, will
determine the standing committees to be established and any ad
hoc committees deemed necessary.
Section 5. The School
Library System staff shall record, archive, and distribute the
minutes of the meetings to the members through the BOCES courier
service.
Communication:
Section 1. In addition
to those documents prescribed by law and/or Commissioner’s
Regulations, for example, Plan of Service, budget, evaluation,
the System Director shall distribute to the Advisory Council
member copies of the annual directory, surveys and results,
newsletters and minutes of the system liaison meetings.
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